Frlends of Hull General Cemetery Registered CIO 1203861 Financlal Statements arKI Trustees Report For the year ended 30 June 2024 20240806a Content5 to the Financial Statements For the year ended 30 June 2024 Page Trustees Annual Report Receipts and Payments Account Statement of Assets and Liabilities Notes to the financial statements io 20240806a Trustees Annual Report th For the year ending 30 June 2024 The Trustees present their report with the independently examined financial statements of th the Friends of Hull General Cemetery, a registered CIO. for the period ending 30 June 2024. Reference and Administrative detsils of the Charfty and its Trustees Name of chari cio Friends of Hull General Cemetery Char Re istration Number 1203861 Address Spring Bank West, Kingston upon Hull Corres ondence address 18 Voases Lane Anlaby, East Yorkshire, HUIO 7BH Trustees The names of Trustees who served duringthe year and up to the date of signing this report are as follows: Helen Margaret Bovill David John Hamilton William Longbone Susan Karen Towner There were no appointments or resignations during the year. 20240806a Trustees Annual Report For the year endlng 30th June 2024 Bankers Lloyds Bank plc Hull City Centre Branch Strurture. Governance and Managemert Governin document: The Friends of Hull General Cemetery is CIO, registered with the Charity Commission on 5th July 2023 and governed by its Constitution dated 3 July 2023. Recruitment and A ointment of trustees The Trustees form the Management Committee of the Charity and are the onlyvoting members. The governing docurnent states there shall be a minimum of THREE charity trustees and a maximum of TEN. Apart from the first charitytrustees. every trustee must be appointed for a period of THREE years by resolution passed at a properly convened meeting of the charity trustees. 20240806a Trustees Annual Report Forthe year ending 30 June 2024 Trustee induction and trainin New Trustees and volunteers undergo induction training. This covers the roles and responsibilities of Trustees. the activities, aims and objectives of the charity, the strutture of the organisation, Committee of Management and general procedures of the organisation. anisational Structure: The Board of Trustees manages the Charity and aims to consider only strategic decisions at its meetings. Trustees are aware that any conflict of interest is declared and recorded in the minutes. The Trustees meet monthly, and HCC representatives attend every other meeting. Volunteers. induction and trainin The Charity relies on volunteers to work with the Trustees to carry out the essential works of the Charity. All volunteers undergo induction training to appraise them of the aims and objettives of the Charity. potential hazards on site, safe working practices and use of personal protection equipment. Health and safe The charity has a Heatth and Safety policy in place. and it is regularly reviewed. Trustees and volunteers attend Health and Safet in the Work lace and Emer en First Aid at Work training. Safe uardin Adults The Charity has a Safeguarding Adults polici in place. Objectives and Activities The objectives of the Friends of Hull General Cemetery are: "The objects of the CIO are, for the public benefit to preserve. mointoin and develop the Hull General Cemeteryfor all or any of thefollowing purposes.. o) To promote the use of the cemetery 05 an exomple of aformer Virtorion public burial ground. b) To promote the conservation ondpreservation of the landscope. orboreto, flom and wildlift, and the unique historical heritt7ge assets of the Hull Genen71 cemetery. c) To advance the educotion of the public of the ￿Metery'S history ond importance to the City of Hull. Main ob'ectives for the followin ear: In shapin8 our objectives for the coming year and planning our activities, the Trustees have considered the Charity Commissions guideline5 regarding public benefft. Our primary objectives for 2024125 are: The completion of the database and web site project. The objective is the redesi8n of the web site to incorporate the searchable burial records database and incorporate the photographic archive. To complete the restoration of the Wilson Family tomb. funding is already in place. Restoration of several other memorials of historic signtficance. Maintenance of the siteto keepthe undergrovrth under control and maintain accessto the remaining memorials. Maintenance of the wildlife habitat for the benefit of the flora and fauna. Replanting selected areas to encourage the grovrth of wildflowers. Continuing our programme of 8uided walks and workshops to promote the herita8e of the cemetery. 20240806a To reach out to the local communtty to encourage new volunteers to be involved in the cemetery's various activities Achievements and Performance Review of activities 2023 24 The Friends of Hull General Cemetery are satisfied that since incorporation our work was consistent wrth our aims as defined in our Constitution. Durin8the year we- Restored the Blundell memorial. Repainted the Brodrick Main Gates. We established an ongoing relationship with the Hull and East Yorkshire Volunteers Installed the information board near the main gates. Restored several memorials and headstones which were fallen, hidden or damaged. Completed the Burial Register database. Reviewed and updated the photographic archive in readiness for the new web site. Checked the Burial Re8iSter and photographic collection entries against the published memorial inscriptions books. Assist public in locating the graves of ancestors and providing additional family research assistance at no cost. Continued our biographical research of persons and relatives buried in the Hull General Cemetery. The results being published on our face-book page. web site or in book form. Flnanclal Revlew It is the aim of the Trustees to retain three to six months core operating costs in the unrestricted general fund to ensure a sufficient buffer to enable effective financial decision-making. ratherthan short term decisions, and the Trustees will work towards achieving this by additional fundraising atttvities. Princi le fundin source5 Hull City Council Ward Grants Gifts and donations from families and public Sales of books and merchandise Sponsored events Grant from Sir James Reckitt Chartty Grant from Dogger Bank Wind Farm Community Fund Grant from Hull and East Riding Charitable Trust 20240806a Trustees Annual Report For the year ending 30 June 2024 Statement of the Trustees responsibilities The Trustees are responsible for preparing a Trustees, Annual Report and Financial Statements in accordance with applicable law and United Kingdom Accounting Standards. The Friends of Hull General Cemetery have income below £250,OIXJ and has therefore eletted to prepare the financial statements on a Receipts and Payments basis in line with the Charities Act 2011. The Trustees are responsible for keeping proper accounting ￿ordS that disclose wtth reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps forthe prevention and detection of fraud and other irregularitie5. Trustee Declaration The Trustees declare that they have approved the Trustees Annual Report. Slgned on behalf of the charivs Trustees: Date: h/Jw, 20240806a Recei ts and Pa ments Account For the th ar ended 30 June 2024 2023124 Unrestrlcted funds £ 765 213 2023124 restricted funds £ 2023124 totalfunds RECEIPTS Donations Gift Aid Fundraising Guided walks Sale ofgoods Grants Notes 765 213 735 105 324 13150 14557 735 105 324 12.415 13.150 1.407 PAYMENTS Building materials Plant hire Administration Cost of sales Insurance Training IHSE and flrst aldl Misc site costs Equipment purchase 246 119 157 246 119 157 165 246 165 246 1427 1427 Projects Lltter blns Main gates refurb. Web site and database 941 2336 4914 941 2336 4914 8191 8191 Net Surplusldeflclt forthe year (20.00) 4.959.00 4.939.00 Cash and Bank Balances brOUghtfo￿ard 4673 5000 9673 Cash and Bank Balances carrled fonvard 4,653.00 £ 9,959.00 14,612.00 The notes on page 10 form part of these financial statements. 20240806a Statement of Assets and Liabilities As at301hJune 2024 Notes 2023124 2022123 Currentaccount 14612 9673 £ 14.612.00 £ 9,673.00 Comprising Unrestricted funds Restricted funds 3918 4673 9590 5000 £ 14612.00 £ 9.673.00 Non-monetary assets and Llabliltles {estlmated current bookvalue Fixtures 1200 Equipment 200 £ 1.400.00 Debtors Credltors nil These financial Idatel I b and signed by: atements were approved by the commlttee on Helen BobiiL Chair David J. Hamilton. Treasurer 20240806a Notes to the Financial Statements For the year endin8 30th June 2024 These accounts have been prepared on a receipts and payments IR&P) basis in line with Charity commission guidance for a charity of this size. Notes l. Fundraising- Donations and monies donated on-line for a sponsored event to fund the Web Site and Database project 2. Sale of Goods- Monies raised from the sale of books and cards and other goods. 3. Grants- to fund major projects awarded as follovrfs: Hull City Council Repaintingthe Brodrick main gates £2,336 Hull City Council Grant towards the Web site and database £1,879 Dogger Bank Wind farm Grant towards the Web site and database £1,000 Hull & East Ridin8 Charltable trust SirJames Reckitt Charity Two Ridings small grants Grant towards the Web site and database £l,O¢X) Grant towards the Web stte and database £5,200 Grant forthe cost of new litter bins £1,000 Totsl £12.415 4. Restricted and Unrestricted funds The accounts at the end of the previous financial year {4 July 2023} prior to becoming a CIO contsined restricted funds of£5.￿0 donated towards the refurbishment of the Wilson Family Tomb. This was carried forward to the year ending 30th June 2024 and is still held pending the work being completed. 5. Fixtures and equipment Storage shed Various tools present value estimated estimated £1,2LKI £200 io