Trustees' Annual Report for the period
| Period start date | Period start date | Period end date | ||||
|---|---|---|---|---|---|---|
| From | 01 | April | 2023 | To | 31 March |
2024 |
Section A Reference and administration details
Charity name Buckden Recreation Ground and Village Hall Trust
Other names charity is known by Buckden Village Hall Trust (“BVHT”)
Registered charity number (if any)[1203696 ]
Charity's principal address Buckden Village Hall
Burberry Road Buckden St Neots Cambridgeshire Postcode PE19 5UY
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Kevin Loakes | 12/03/2011 | |||
| TonyCook | 12/03/2011 | |||
| Trevor Mews | 03/09/2013 | |||
| Cynthia Alers | 05/06/2018 | |||
| Hamish Masson | 05/06/2018 | |||
| Michael Lander | 02/10/2019 | |||
| Matthew Beldam | 02/06/2021 | |||
| Catherine Beldam | 02/11/2021 | |||
| Marie McIntyre | 09/012024 |
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year |
|---|---|
| Buckden Parish Council(Custodian Trustee) | |
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Accountants | Streets | Potton House, Wyboston Lakes, Great North Road, Wyboston, Beds, MK44 3BZ |
| Bankers | Unity Trust Bank | 4 Brindley Place, Birmingham B1 2JB |
| Solicitors | HCR Hewitsons | Lancaster House Nunn Mills Road Northampton Northamptonshire NN1 5GE |
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Trust deed from the Charity Commission Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Elected at the Annual General Meeting Trustee selection methods (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include Recruitment and Appointment of Trustees : additional information, where relevant, about: The Board of Trustees comprises up a total of 12 trustees are elected at the Annual General Meeting. • policies and procedures adopted for the induction and The charity is the new legal structure of the charity Buckden Recreation training of trustees; Ground and Village Hall Trust, charity register number 302629. • the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
• trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
The provision and maintenance of recreation grounds and a village hall for the use of the inhabitants of the Parish of Buckden and surrounding area without distinction of political, religious or other opinions, with the object of improving the conditions of life for the inhabitants, including Summary of the objects of use for: the charity set out in its governing document i. meetings, lectures and classes, and ii. other forms of recreation and leisure-time occupation. Summary of the main The charity converted its legal structure to a CIO on 23 June 2023 and activities undertaken for the is completing the asset transfer. public benefit in relation to these objects (include within this section the statutory All accounts and annual returns will henceforth be filed under Buckden declaration that trustees Recreation Ground and Village Hall Trust, charity registration number have had regard to the 1203696. guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grant making;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Conversion to CIO
Section E Financial review
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Brief statement of the charity’s policy on reserves
It is the policy of the charity to maintain enough unrestricted funds to cover the day to day running costs of the charity and to respond to specific expenditure requirements as considered necessary. The trustees consider that the minimum level of reserves should be equivalent to three months average expenditure and should maintain free reserves of £30,000. This amount is under regular review as we are mindful of the challenging macroeconomic context. The Trustees continue to monitor all areas of the charity’s activities but are comfortable that the current level of reserves is appropriate.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Cynthia Alers Matt Beldam Cynthia Alers Full name(s) Matt Beldam Treasurer Position(s) Chair 23 January 2025 Date(s) 23 January 2025
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