Trustees’ Annual Report for the period
From 01/04/2024 Period start date To 31/03/2025 Period end date Charity name: BABY RAINBOW MEMORIAL GARDENS
Charity registration number: 1203683
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To relieve the charitable needs of bereaved parents & families in England who have suffered the loss of a baby before, during or after birth |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
providing memorial gardens, organising memorial events and offering comfort, support and guidance to such families. Fundraising to support the cost of creation & maintenance of the gardens. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have received a copy and read document ‘The essential trustee: what you need to know, what you need to do’ (CC3) |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Contributions from volunteers are highly valued. It is recognised that without volunteers, the charity could not function. All volunteers complete a registration form and are issued with a Code of Conduct. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | A further 20 families have chosen to use the garden to memorialise their baby. The garden continues to provide a peaceful place of remembrance for local bereaved families. April 2024– Baby Rainbow Memorial Garden reaches its 2ndbirthday. April 2024– One of our supporters raised an astonishing £700 by completing the London Landmarks Half Marathon. June 2024– We hosted a Fathers Day celebration where local families were able to attend and collect a token gift from the charity on behalf of their baby. July 2024– Interview with BBC Humberside following the delightful news that the charity were a finalist for the 2024 Make a Difference Awards. July 2024– The charity were extremely proud to have retained our Green Flag Community Award for the 2ndyear running. August 2024– Our annual Summer Family Fun Day was another success. Despite some light rain, we were thrilled to welcome so many families to join us. September 2024 –Make A Difference Awards. We were proud to be afinalist at these awards and attended the event hosted by BBC Humberside. October 2024– Baby Loss Awareness Week – we organised a community bulb planting event for the community to plant a bulb in memory of their baby. We were also able to provide a token memorial gift to those in attendance. March 2025– Mothers Day event providing our community with a free token gift on behalf of their baby |
Additional information (optional) You may choose to include further statements where relevant about:
Targets set for 2025/26 Achievements against Para 1.41 objectives set Targets set for 2025/26 Performance of fundraising activities against objectives Para 1.41 set
| Investment performance against objectives |
Para 1.41 | N/A |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Money in bank as of 31/03/2025 £1,404.45 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A small reserve must be maintained to ensure funds are available for annual insurance and emergency remedial works should they arise. |
| Amount of reserves held | Para 1.22 | £500 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Annual sponsorship has ceased. This is one of the targets for the new financial year. Main source of funds this year has been by fundraising events and efforts, donations and memorial plaques purchased by the community. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | Main risk identified of flooding and security of the site. Ongoing communication with local authority to remedy the risk of flooding and install CCTV where possible. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Foundation Model |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustee Skills Audit Form [BRMG007] To ascertain skill, knowledge and experience relevant to the administration of the charity and its purpose. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | CC001 – Trustee Code of Conduct CC002 – Volunteer Code of Conduct BRMG006 – Trustee Personal Data Consent Form & Policy |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Updated Charity Organisation chart is in progress. |
| Relationship with any related parties |
Para 1.51 | COI001 – Conflicts of Interest Policy |
| Other |
Reference and Administrative details
| Charity name | Baby Rainbow Memorial Gardens |
|---|---|
| Other name the charity uses | - |
| Registered charity number | 1203683 |
| Charity’s principal address | 14 Wordsworth Road, Scunthorpe, DN17 1SB |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Sarah Rice | Stotfold | |||
| HayleyStones | Scunthorpe | |||
| Stephen Hodson | Scunthorpe | |||
| Martin Foster | Scunthorpe | |||
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Development | Andrew Clifford | 14 Wordsworth Road, Scunthorpe, DN17 1SB |
| Events | Donna Clifford | 14 Wordsworth Road, Scunthorpe, DN17 1SB |
| Gardening | Stuart Clifford | 314 Wharf Road, Ealand, Scunthorpe, DN17 4JW |
| Fundraising | Kari Taylor | 21 Lindale Gardens, Scunthorpe, DN16 2HW |
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Sarah Rice | ||
Secretary |
||
| 27/01/2026 | ||
| 27/01/2026 |
Baby Rainbow Memorial Gardens Accounts 2024-2025
| Baby Rainbow Memorial Gardens Accounts 2024-2025 |
Baby Rainbow Memorial Gardens Accounts 2024-2025 |
Baby Rainbow Memorial Gardens Accounts 2024-2025 |
Baby Rainbow Memorial Gardens Accounts 2024-2025 |
Baby Rainbow Memorial Gardens Accounts 2024-2025 |
Baby Rainbow Memorial Gardens Accounts 2024-2025 |
Baby Rainbow Memorial Gardens Accounts 2024-2025 |
Baby Rainbow Memorial Gardens Accounts 2024-2025 |
Baby Rainbow Memorial Gardens Accounts 2024-2025 |
Baby Rainbow Memorial Gardens Accounts 2024-2025 |
Baby Rainbow Memorial Gardens Accounts 2024-2025 |
Baby Rainbow Memorial Gardens Accounts 2024-2025 |
Baby Rainbow Memorial Gardens Accounts 2024-2025 |
Baby Rainbow Memorial Gardens Accounts 2024-2025 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Cash Receipts | Apr-24 | May-24 | Jun-24 | Jul-24 | Aug-24 | Sep-24 | Oct-24 | Nov-24 | Dec-24 | Jan-25 | Feb-25 | Mar-25 | Total |
| Transfer of Cash / PayPal Memorial Plaque Sales Fundraising Donations (GoFundMe, website or direct) Events Raffle Tickets |
40.01 £ |
188.06 £ |
31.82 £ |
259.89 £ |
|||||||||
| 136.00 £ |
24.00 £ |
12.50 £ |
25.00 £ |
12.50 £ |
126.35 £ |
25.00 £ |
361.35 £ |
||||||
| 770.00 £ |
770.00 £ |
||||||||||||
| 10.00 £ |
10.00 £ |
410.00 £ |
15.00 £ |
20.00 £ |
5.00 £ 28.00 £ |
575.30 £ |
10.00 £ |
30.00 £ |
30.00 £ |
20.00 £ |
1,135.30 £ 28.00 £ |
||
| 90.00 £ |
211.00 £ |
82.00 £ |
280.00 £ |
663.00 £ |
|||||||||
| Total Cash Receipts | 916.00 £ |
34.00 £ |
462.51 £ |
90.00 £ |
226.00 £ |
45.00 £ |
45.50 £ |
971.71 £ |
315.00 £ |
61.82 £ |
30.00 £ |
20.00 £ |
3,217.54 £ |
| Cash Paid Out | Apr-24 | May-24 | Jun-24 | Jul-24 | Aug-24 | Sep-24 | Oct-24 | Nov-24 | Dec-24 | Jan-25 | Feb-25 | Mar-25 | Total |
| Storage/Lock-up Rent (ONGO) Memorial Plaques (G P Lewis) Fuel/Vehicle costs Maintenance Equipment Bedding, plants, shrubs etc. Other purchases Events Simply Business - Public Liability Insurance |
32.00 £ |
32.00 £ |
32.00 £ |
32.00 £ |
64.00 £ |
32.00 £ |
32.00 £ |
32.00 £ |
32.00 £ |
32.00 £ |
32.00 £ |
32.00 £ |
416.00 £ |
| 16.00 £ |
8.00 £ |
13.00 £ |
18.00 £ |
29.00 £ |
9.00 £ |
93.00 £ |
|||||||
| 206.99 £ |
197.94 £ |
266.09 £ |
100.00 £ |
180.04 £ |
184.06 £ |
307.94 £ |
191.72 £ |
180.00 £ |
187.32 £ |
405.01 £ |
160.49 £ |
2,567.60 £ |
|
| 289.97 £ |
350.17 £ |
188.52 £ |
133.96 £ |
9.33 £ |
60.68 £ |
43.45 £ |
1,076.08 £ |
||||||
| 226.77 £ |
157.87 £ |
151.96 £ |
59.99 £ |
151.00 £ |
183.44 £ |
148.19 £ |
55.92 £ |
24.90 £ |
75.04 £ |
19.90 £ |
1,254.98 £ |
||
| 61.74 £ |
638.37 £ |
19.74 £ |
20.00 £ |
129.60 £ |
869.45 £ |
||||||||
| 154.21 £ |
40.80 £ |
55.92 £ |
46.29 £ |
200.50 £ |
97.50 £ |
15.03 £ |
610.25 £ |
||||||
| 222.63 £ |
222.63 £ |
||||||||||||
| - £ |
|||||||||||||
| Subtotal | 833.47 £ |
745.98 £ |
1,242.63 £ |
434.31 £ |
807.55 £ |
455.12 £ |
726.37 £ |
410.90 £ |
340.37 £ |
373.82 £ |
512.05 £ |
227.42 £ |
7,109.99 £ |