2025-04-05-accounts - Jaywick Sands Community Forum

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JAYWICK SANDS COMMUNITY FORUM Registered charity number 1203644

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

JAYWICK SANDS COMMUNITY FORUM

CONTENTS FOR THE YEAR ENDED 31 MARCH 2025

Reference and administrative information	1
Independent examiner's report	2
Statement of financial activities	3
Balance sheet	4
Notes to the financial statements	5 - 8

JAYWICK SANDS COMMUNITY FORUM

REFERENCE AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2025

Trustees:

Bradley Thompson Michelle Mernagh (resigned 11th October 2024) Simon Rollings (resigned 24th January 2025) Mary Khaihra Daniel Casey (resigned 10th October 2024) Donna Cooke (appointed 24 January 2025) Andrea Thompson (appointed 5th July 2024) Dennis Webb (appointed 5th June 2024)

Registered office: Unit 1 Lotus Way Jaywick Clacton-on-Sea CO15 2LU Registered charity no. 1203644 Reporting accountant: Community360 Winsley's House High Street Colchester Essex CO1 1UG Bankers: Natwest

JAYWICK SANDS COMMUNITY FORUM

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2025

I report on the accounts of Jaywick Sands Community Forum for the year ended 31 March 2024 which are set out on pages 3 to 8.

Respective responsibilities of trustees and examiner

The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed. The charities gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of Association of Accounting Technicians.

It is my responsibility to:

Examine the accounts under section 145 of the Charities Act,
To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act, and
To state whether particular matters have come to my attention.

Basis of independent examiner’s Statement

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair' view which is not a matter considered as part of an independent examination.

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

David Courtier FMAAT AATQB for and on behalf of:

Community360

Winsley’s House, High Street, Colchester, Essex, CO1 1UG Date 08/01/2026

JAYWICK SANDS COMMUNITY FORUM

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025

Unrestricted Funds £ - 4,001	Restricted Funds £ 400 53,674	2025 Funds £ 400 57,675	2024 Funds £ 300 46,395
4,001 7,257	54,074 49,827	58,075 57,083	46,695 42,846
7,257	49,827	57,083	42,846
(3,256) 1,000 3,394	4,247 (1,000) 21,698	992 - 25,092	3,849 - 21,243
1,138	24,945	26,084	25,092

The notes on pages 5 - 8 form part of these financial statements

JAYWICK SANDS COMMUNITY FORUM

BALANCE SHEET AS AT 31 MARCH 2025

Note Fixed assets Tangible assets 7 Current assets Cash in hand Debtors Liabilities Creditors: amounts falling due within one year Net current assets Total net assets The funds of the Charity Unrestricted fund 8 Restricted funds	2025 Total Funds £ 25,180 25,180 1,464 394 1,858 953 905 26,084 1,138 24,945 26,084	2024 Total Funds £ 3,037
		3,037 22,721 92
		22,812 758
		22,055
		25,092
		3,394 21,698
		25,092

Approved by the trustees on the 6th January 2026 and signed on their behalf by:

Signed

Bradley Thompson

JAYWICK SANDS COMMUNITY FORUM

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

1. Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement on Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The charity constitutes a public benefit entity as defined by FRS 102.

1.2 Fund accounting

Unrestricted funds are available for use at the discretion of the Directors in furtherance of the general objectives of the Charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor, or contained in the terms of a grant.

1.3 Incoming resources

All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:-

Voluntary income is received by way of grants and donations and is included in full when receivable. Unrestricted grants, where entitlement is not conditional on the delivery of a specific performance by the Charity, are recognised when the Charity becomes unconditionally entitled to the grant. Restricted grants are recognised on receipt. Gift Aid recoveries on donations from individuals are recognised in the same period as the donation.

Any donated services and facilities are included at the value to the Charity where this can be quantified. The value of services provided by volunteers (including the Directors) has not been included in these financial statements.

Client contributions and investment income are included when received.

1.4 Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes non-recoverable VAT, and is reported as part of the expenditure to which it relates:

Charitable expenditure comprises those costs incurred by the Charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them and attract funding to sustain them.

Governance costs include those costs associated with meeting the constitutional and statutory requirement of the Charitable Company. This includes the preparation and examination of this annual report and financial statements, and a small portion of staff time on the strategic focus of the Company and servicing Directors meetings.

1.5 Tangible fixed assets and depreciation

Fixed assets are stated at cost less accumulated depreciation. The costs of minor additions are not capitalised. Depreciation is provided by the Company to write off the cost of tangible fixed assets by equal installments over their expected useful lives, as follows:-

Equipment 25% of cost p.a. Furniture & fixtures 15% of cost p.a.

1.6 Cashflow statement

The financial statements do not include a cash flow statement because the charity, as a small reporting entity, is exempt from the requirement to prepare such a statement under Financial Reporting Standard 1 "Cash flow statements".

JAYWICK SANDS COMMUNITY FORUM

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

1.7 Going concern

The trustees of the charity deem that there are sufficient funds available to continue operating on a going concern basis for the forseeable future.

Unrestricted Funds 2025 £ -	Restricted Funds 2025 £ 400	Total Funds 2025 £ 400	Total Funds 2024 £ 300
-	400	400	300
			Total Funds 2024 £ 5,000 1,250 1,750 2,500 7,000 7,251 7,500 11,149 - 2,995 -
-	300	300
Unrestricted Funds 2025 £ - - 1,250 - - 2,751 - - - - -	Restricted Funds 2025 £ - 750 - 580 3,500 - 4,420 5,949 5,000 15,813 17,662	Total Funds 2025 £ - 750 1,250 580 3,500 2,751 4,420 5,949 5,000 15,813 17,662
4,001	53,674	57,675	46,395
			Total Funds 2024 £ 16,256 465 260 3,848 22,017
9,001	37,394	46,395
Unrestricted Funds 2025 £ 144 223 40 364 6,486	Restricted Funds 2025 £ 24,037 932 920 7,125 16,813	Total Funds 2025 £ 24,181 1,155 960 7,489 23,299
7,257	49,827	57,083	20,829

2,481	18,348	20,829

JAYWICK SANDS COMMUNITY FORUM

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

Unrestricted Funds 2025 £ 90 1,129 - - 749 1,416 276 169 128 79 550 425 436 - 1,039 -	Restricted Funds 2025 £ - - 16 - - 316 - 66 3,212 6 - 290 21 947 36 11,904	Total Funds 2025 £ 90 1,129 16 - 749 1,732 276 235 3,340 85 550 715 457 947 1,075 11,904	Total Funds 2024 £ 200 1,038 94 35 730 1,336 242 885 346 442 458 1,978 410 1,442 642 11,740
6,486	16,813	23,299	22,017

7,077	14,940	22,017

5 Staff

During the year ended 31 March 2025, there were 1 members of employed staff (2024 - 1).

No staff member earned over £60,000 during the year ended 31 March 2025. No key management personnel received more than £60,000 during the year.

6 Related parties

During the year, there were no related party transactions.

7 Tangible fixed assets

Furniture & Fixtures 995 -	Equipment 2,388 25,483	Total 3,383 25,483
995	27,871	28,866
50 199	296 3,141	346 3,340
249	3,437	3,686

746	24,434	25,180

945	2,092	3,037

JAYWICK SANDS COMMUNITY FORUM

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

01/04/2024 2,320 1,074	Income 2,751 1,250	Expenses (5,030) (2,227)	Transfer 1,000 -	31/03/2025 1,041 97
3,394	4,001	(7,257)	1,000	1,138
151 1,235 815 7,108 3,961 5,046 - 2,622 6 754 -	- 750 580 3,500 4,420 5,949 5,000 16,213 - 17,662	(128) (731) (1,389) (7,089) (7,349) (11,898) (2,772) (13,673) 0 (672) (4,127)	- - - (2,000) 1,000 - - - - - -	23 1,254 6 1,519 2,032 (903) 2,228 5,162 6 82 13,535
21,698	54,074	(49,827)	(1,000)	24,945

Capital items have been purchased with some of the restricted funds, therefore the balance showing in the accounts is not reflective of the monetary amount remaining. Each year, the relevant depreciation amount will be applied to the funds to clear these balances to nil.

The following funds are completely spent from a monetary point of view:

Dulverton Trust Fund Rural England Prosperity Fund Rank

8 Trustee Remuneration

During the financial year, Andrea Thompson as appointed as a Trustee for the organisation. The Trustees sought guidance from Charity Commission as this Trustee is also a paid staff member. The decision to appoint Andrea Thompson was minuted in a Trustee Meeting and for the financial year, the total paid to the Trustee was £12,284.28 including Employer NI & Pensions.

CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1•t April 2024 Period start date To 31st March 2025 Period end date Charity name: Jaywick Sands Community Forum Charity registration number: 1203644 Objectives and Activities Summary of the purposes of the charity as set out in rts governing document Para 1.17 To promote for the benefit of the inhabitants of Jaywick and the surrounding area, the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity, or dis- displacement, financial hardship, or social and economic circumstances, or for the public at large in the interest of social welfare, and with the object of improving the condition of life of the said inhabitants, the prevention or relief of poverty for the public benefit in Jaywick and West Clacton and the surrounding area through the operation of a food bank offering food and essential toiletries, baby items, and household items to individuals and families in financial need. Summary ofthe main activities in relation to those purposes for the public benefrt, in particular, the actNities, projects or services identifEd in the accounts. Para 1.17 a1 1.19 To support the local community with a food bank, baby bank, woman's poverty and household items within the area. Helping signpost residents to various organisations which cater for their needs. Helping community groups to access support and funds to help them grow and making day to day quality of their life improve.

Statement confirming whether the trustees have had regard to the guidance Issued by the Charity Commission on publlc benefrt 1.18 This is a statement on behalf of all trustees of Jaywick Sands Community Forum. We can confirm we have had regard to the guidance issued by the Charity Commission on the public benefit. Addltlonal Infonnatlon (optlonal) You may choose to include further statements where relevant about: SORP refffence Pva 1.38 Policy on grant making Pwa 1.38 Policy on social investn*nt including program related investment Pwa 1.38 We are overwhelmed by the number of volunteers that we have attracted over this year. They have helped us achieve our goals and project's and helped the day to day running of the charity. Without them it would not be possible to achieve our goals and secure future funding. Contribution made by volunteers Other Achievements and Performance SORP rnference

Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneflarieS and ary WKler benefrts to society as a whole. Pw• 1.20 We have secured funding from EALC to continue providing food for our food bank to local residents. We were the highest awarded charity of the last year. We was also lucky to be fvnded by the National Lottery to cary out our projects and day to day running. Projects consisted of Easter, Halloween, Christmas, Summer BBQ'S, Winter warmers, slow cooker and going into the local schools and nursery's to support them with the children's and parents needs and social well-being. Also taking in household items and donating to families in need. Addltlonal informatlon (optAonal) You may choose to include fvrther statements where relevant about: 1.41 Achievements against objectNes set Performance of fundraising activities against objectives set Pwa 1.41 Pwa 1.41 Investrr£nt performance against objectNes Other

Financial Review Review of the charty's financial position at the end of the period Pw• 1.21 Our financial review, we have continued support from the National Lottery and EALC. Statement explaining the policy for holding reserves stating why the are held Amount of reseNes held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charty continuing as a going concem Addltional Informatlon (optlonal) You may choose to indude further statements Whe relevant about: Pw• 1.22 Pw• 1.22 Pwa 1.22 Pwa 1.24 Pwa 123 The charty's principal sources of funds (including any fvndraising) Pw• 1.47 Investment policy and objectNes induding any social investment policy adopted Pwa 1.46 1.46 A description of the principal risks facing the charity Other Structure, Governance and Management Descriptson of charty's trusts:

Type of governing document (trust deed, ro al charter How is the charity constituted? (e,g unincorporated assoclatlon, CIO Trustee seledion methods including details of any constitutional provisions e.g. election to post or name of any person or body entrtled to appoint one or more trustees Additlonal information (optlonal) You may choose to include further statements where relevant about: Pwa 1.25 Pwa 1.25 Pwa 1.25 Policies and procedures adopted for the induction and training of trustees Pwa 1.51 Pwa 1.51 The charity's organisational structure and any WKler network wrth which the charty works 1.51 Relationship with any related parties Charity name Other name the charty uses Registered charty number Charity's principal address

Other Reference and Administrative details Names of the charlty trustees who manage the charlty Dats• act•d ff not lof whol• Tr1•• nam• Offlce (If any) Nam• of p•rnon (or body) •ntltl•d Int tru8t•• Ifan Bradley Thompson Chalmian Michelle Mernagh 20/06/23 - 11/10/24 20106123 - 24101125 20/06/23- 10110/24 Simon Rollln8S Daniel Casey Mary Khaihra Dennls Webb From 05106124 From 05/07124 From 24/01125 Andrea Thompson Donna Cooke Corporate trustees - names of the directors at the date the report was approved Dlr•ctor nam• Name of trustees holding title to propety belonging to the charity Trust•• nam• Datss acted If not for whol• year

Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets Additional Inforniatlon (optoonal) Names and addresses of advlsers (Optional Inforniation) Name Address Type of advlser Name of chief executive or names of senlor staff members (Optional Infonnation) Exemptions from disclosure Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees

Slgnature(s) Full name(s) f-JoQ&* Posltlon (eg Secretary, Chalr, etc) rw (s ttAMES e(J Date