Trustees. Annual Report for the period Period start date Period end dale From Section A Reference and administration details Charity name Swale Communrty Care Project Other names charity is knovm by NIA Registered charity number (if any) 1203458 Charity's principal address 34 Lonmar Court Sittingboume Kent Postcode ME10 5JD Names of the charity trustees who manage the Charity Dates acted if not for whole ear Trustee namè Office lif any) Name of person lor body) entitled int trustee if an Elaine Allen Chairperson Trevor Thurlow Daniel Marsh Treasurer 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any. (for example, any custodian trustees) Name Dates acted if not for whole ear TAR March 2012 Names and addresses of advisers (Optional inforniation) e of adviser Name Address Financial ACE Finance Director Lorimar Court. Srttingboume, Kent, ME10 5JB Name of chief executive or names of senior staff members (Optional infomiation) Section B Structure, governance and mana ement Description of the charity's trusts Constitution Type of goveming document How the charity is constitLrted Charitable Incorporated Organisation (CIO) Trustee selection methods Appointed by existing Trustees Additional governance issues {Optional infomiation) Current Govemance Policies indude.. You may choose to include additional infom)ation, where levant, about.. Conflict of Interest Policy Financial Controls Policy GDPR Policy Swal Media Policy Environmental Policy Complaints & Whistleblowing Policy Safeguarding Policy Trustee Code of Conduct Volunteer Code of Conduct policies and procedures adopted for the induction and training of trustees- the Gharity's organisational structure and any wider network with which the charity works., relationship with any related parties.. trustees, consideration of major risks and the system and procedures to manage them. Affiliated with". Swale Voluntary Alliance (SVA} Swale Borough Council- Cost of Living Forum Sittingboume & Sheppey Helping Ukraine Registered with: Fundraising Regulator Information Commissionerfs Office (ICO) Swale Voluntary Alliance (SVA) The Cha Café Scheme TAR March 2012 Section C Ob'ectives and activities {11 Reliet of Povety. The relief of poverty or financial hardship in Swale by providing or assisting in the provision of welfare support. education, training. he81thcare projects and all the necessary support designed to enable individu81s to generate a sustainable income and be self-sufficient. (2) Elderly Peopte: To relieve financial hardship. sickness and poor health amongst elderly people. {3) Rellef of Financial Hardship The relief of financial hardship among people living or working in Swale by providing such persons with goods or services which they could not otherwise afford through Lack of means. Summary ofthe objects of the charity set out in its governing document Annual Objectives: Continue emergency foodbank to support those unable to access existing local seNices. Aligning assessment and monitoring to enable local collaboration with similar organisations. Setup Sittingbourne Community Café to support families and low income households with low cost food. warm space. community fridge, signposting to other local services. Provide support and opportLsnity to those facing loneliness, isolation and anxietywithin the community Develop volunteer support to strengthen resilience and maximise beneficiary engagement. TAR March 2012 Swale Community Care Project has developed in its second year in supporting the Relief of Povety and Financial Hardship through the continued provision of emergency food parcels, hygiene packs and living utensils to those assessed or referred as being most in need within the communty. Our delivery setvice has ensured that those unable to access local food banks whether it be through illness {mental or physical). disability. process constraints, transportation or work limitation, have been supported. This has ben enhanced by our walk in service based from our Commun"ty Café Project venue wrth 51% of our services delivered to those areas in Swale most in need (areas vthi¢h have been in the county and national top 1 Ook of areas designated as being in poverty)- 2% of our beneficiaries are classified as Elderfy and 410A of our beneficiaries were under the age of 18 years. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on publi¢ benefit) As this year has progressed, have increased our signposting and collaborative working within the community to other local organisations that can provide additional support and guidan￿ to enable sustainable development of people's circumstances. This has included easier access through our website and enhanced collaboration with local organisations and groups. As we learn what support is available in the communtty the more effective we can be ourselves. In our second year our beneficiary dependency rate as 170h. Whilst this is an increase from our fitst year it does reflect the increase in overall demand for our servI￿s. Something we aim to continue to focajs arsd increase signposting support moving forward. In Octoter 2024 we opened °Heather House Community Café., our joint communrty project with Sittingboume & Sheppey Helping Ukraine. This project forms part of a wider combined Heather House Community Hub in conjunction with Age UK Kent Rivers & Sateda. All Trustees have reviewed and refreshed their understanding of the Charity Commission Guidance on Public benefit. This foms the basis of our project planning and funding applications l expenditure. This has been reinforced over the year with engagement wilh local subject matter experts such as the local authority. community wardens, police, charities and volunta sector forums. TAR March 2012 Additional details of objectives and activities (Optional inforniation} The growing group of volunteers have been the foundation to the years delivery and achievements with the following key inputs". Collection and distnbution of food donations Setup and running of fundraising events Supporting Swale Borough Councils Annual Rough Sleeper Count Development of Volunteer skills and Confiden￿ through experience. mentoring and training Supported young people into work Celebrated volunteer achievement through monthly awards Contributed 4.373hrs to the community Combat loneliness. anxiety, isolation and broader mental heatth needs within the community through interaction and group support. {inGI. the needs of our volunteers) You may choose to include further statements, where relevant, about-. policy on grantmaking., policy programme related investment" contribution made by volunteers. TAR Marth 2012 Section D Achievements and performance Summary of the main achievements of the charity during the year Emer en Foodbank. In our second 12 months over 357 households helped. over 432 food parcels delivered (+23%1 feeding over 1,086 people (+21 /0). Helping people across 20 of the Boroughs 24 districts. Distributing 11.3 tonnes of food (+135OAI, avoiding 7.3 tonnes of food waste. We sUc￿SsfullY maintained our Swale Environmental Health Inspection of our Foodbank and Community Cafe, achieving 5. rating this year. Continued our strong working relationship with Swale BoroLJgh Councils Housing and Rough Sleeper Team resulting in a referral arrangement to support the most in need of food parcel, hygiene and living utensils. This has included. the homeless. those in temporary accomrnodation and those fleeing domestic abuse. Refe￿alS have grown from other local support subscribers such as NHW, Council & other local organisations. Expanded the SLJpply of food and hygiene supplies through registration with Fareshare and developed closer working relationships with other local food banks and Communty Champions from ASDA, Morrisons, Aldi, M&S & Nisa. Fundraisin & sustainabilit Raised £47k in grants, donations & communty café donations to give back to those in need within the community. Of which 37 % was restricted funding and 63 /0 unrestricted funding £30k has already been used to support those in need as stated in section C. Through fundraising we have been able to generate £6k of Reserves which is sufficient to maintain servi￿$ for 4 months in the event of income failure or reduction. Swale Communty Care Project has continued to build on our network of local collection points for donations, along with utilising crowd funding and website access. Key local fundraising community events have been utilised for fundraising. communty engagement and ne￿Orking. Publicity is through our V￿bsite. social media accounts and local media. Commun Café In October 2024 vle opened "Heather House Community Café., our joint communrty project wilh Stttingboume & Sheppey Helping Ukraine. This project forms part of a wider combined Heather House Community Hub in conjunction with Age UK Kent Rivers & Sateda. Partnering wtth other local organisations to bring a range of services together under one roof for the benefit of those in need is showing a big potential for overlapping benefrts and maximising beneficiary enhancement. The sharing of overheads and setup costs has delivered additional efficiency and expedited mobilisation in delivering the project. In Ihe Period Covered by this report a short summary of communty impact: 1,493 low cost wami meals served 2.481 low cost wami drinks served TAR March 2012 Section D Achievements and performance £856 pay it forward scheme raised, £717 paid back to the comrnunty 226 Community freezer discounted sales Free Community Fridge Over 100 group sessions run by local charities, CIC'S and groups School and college works experience pla￿MentS supported Duke of Edinburgh Award placements supwrted Winter Wami space Combat loneliness, anxiety, isolation and broader mental health needs wrthin the communty through interaction and group support. TAR Marth 2012 Section E Financial review The Charities policy on reserves has secured 4 months operating costs (£6k} as a reserve in order to enable flexibility and security in the event of a significant reduction in income- increase in operating costs, breakdown of affiliations or competitive grant funding timeframes. Brief statement of the charity's policy on reserves Details of any funds materially in deficit NIA Further financial review detsils (Optional inforniation) Funding Sources for the year You may choose to include additional information. where relevant about.. 370k Grants 63.fi Fundraising & Donations the charity's principal sources of funds (including any fundraising)- how expenditure has supported the key objectFves of the charity., investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signaturels) Full name(s) Position (eg Secretary, Chair, etc) Elaine Allen Daniel Marsh Chairperson Treasurer Date TAR March 2012 CHARITY COMM15510N FOR ENGLAND AND WALES Receipts and payments accounts CC16a For the period from To 071(W2024 31105r2025 Section A Receipts and payments Unrestricted fund8 tothe r￿lEst Restricted funds Endowment funds Totsl funds Last year tolhe nearest£ tott* nEa￿t£ to tho r*krost£ to the n￿rest £ A1 Receipts Donations Gr¥nis Fundraisifig Events Refund¥ 2,￿3 4.865 18.641 133 10,47T 17.412 18,641 133 3,858 18,46S 1,647 32 11547 Sub total(GpDSS income for AR) 26￿93 20.451 47y4 24.003 A2 A¥set and invèstmènt sal•s. Isee tablel. Sub total 26.893 20,451 47.344 24,003 A3 Payments Insurart Project Costs p￿￿tIng & sup￿1￿$ Advertitsing Vehicle Fuel Foodbank sio¢k Regislr2ts0fi Fees Training PPE l Unifum Sundry Expenses Cafe Rent 260 31S 1.751 1,751 2.600 443 396 562 85 141 297 72 318 318 95 17 335 646 5,000 667 1.674 283 469 17 45 Cafè Fo(xS Slo Building upkeep Intemetl mbile tanffs 1.674 283 10 459 Sub total 10.531 14.979 2.617 A4 Asset and investment purchases, l$ee table Purthase of ￿tchen Equipment Pur(*ase of Café Equiprnenl Purchase of Foo¢bank Equipment Purchase of Eledncal EquIw￿nt Fundraising Eouir*nent 3,747 9.533 315 3.747 9,533 315 1,550 559 155 275 724 Sub totsl 15.095 15.145 1.713 4,498 25,626 30,124 4.330 Net of ￿eIptsI(payménts) A5 Transfers between funds A6 Cash fund5 last year en(1 Cash funds this year end 22.395 5,175 17.220 19.673 22.395 5.175 17,220 19,673 CCXX Rl accounts ISSI 16103r2026 Section B Ststement of assets and liabilities at the end of the period un￿tricted funds Restricted funds Endowment funds Categories Details to nearÈst£ to nearest £ B1 Cash funds 16.223 8.093 Ca%h in Harml 381 Total cash funds 22.609 8,093 (s)} Unrestricted funds to nearp5t£ Restricted funits Endowment funds to nearest£ Detsils to nearp5t£ Fund towhich Current valyfy Details WA 081 lopuonall Fund to which Details Ele&rKal EquipFr eostlopb.ona 1.820 Cvrrentvalu• ional 1,970 B4 Assets rgtsined for tho charity's own use Unrestrided 4,636 C* Equipment 9,743 9,743 FundraigThJ EqiMFwt 724 F¢thbank Equipywi 661 to wh￿h Amount due When due nal Details NIA BS Liabillties Svjned by one or ts¥o trustees on behalf of all the twstees Date of roval Svjnature Print Name Dan￿1 IAarsh iiloilL6 Elaine Al￿n CCXX P2 ac¢ounts ISSI le￿3r2028 ACE Fin(3nce Director Independent examiner's report to the trustees of Swale Community Care Projert, registered charity number 1203458 I report to the trLSStees on rny examination of the accounts of the Swale Community Care Project for the year ended 31 May 2025. Responsibilities and basis of report As the charity trustees of Swale Community Care Project you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5llbl of the Act. Independent examiner's statement I have completed my examination. l £onlirm that no material matters have come to my attention iri connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the Trust as ￿qUIred by sechon 130 of the Act,. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drdwn in this report in order to enable a proper understanding of the accounts to be reached. Signed.. Name: ryl Gilley Relevant professional qualification or membership of professional bodies lif any1= Chartered Institute of Management Accountants- Member In Practice Address= Daryl Gilley Limited tradipg as ACE Finance Director, 13 Lorimar Court, Sithngbo¥Jrne, Kent, MEIO 5JB Date.. 30, Marth 2026 ACE Finonce Director Analytical review of Swale Community Care Projert Completed by Daryl Gilley. 30.03.2026 The charity is not a limited company and 15 run by a board of trustees Daniel Marsh who is the charity treasurer has Eood financial controls in place with all cash receipts and expenditure being tracked. The CC16a form has been completed in accordance with the financial statements provided The charity is considered to be a &oing concern and has remained trading to date,. this is further supported by the reserve of £6,(M95.41 which would cover 4 months operating costs. Policies and procedures were'di5CU5sed with the treasurer in regards to the following.. o Regular truste@￿}ee￿i n8s are held and documented No fraud has been identified irk the period o Cash in hand policies are in place Delegated authority levels are in place for expenditure o Where possible duties are segregated to ensure cash controls are in place Dual signatories are required with the bank All trustees have reviewed & confirmed policies in place with regular ongoing reviews Receipts review Income in the year totalled £47,344.70. in the year ending 31 May 2025 Income is below £250,[￿ threshold There are a couple of sources of income for the charity. including tk)nations. grants -37% and receipts from the commurbity café Evidence has been provided that Grants are being tracked ensuring that expenditure aligns with the intention of the grant receipt Cafe income has increased following the opening in October 2024, as the charity has become more established in supporhng the community Outgoings review Outgoings have amounted to £36,127.39. in the year ending 31" May 2025 Receipts are available supporting expenditu Bank Statements have been provided sUPPOrting the closing balances of the charity in particular the resetves which have been increased to £6,1K)5.41 Largest projert spend in the year relates to the cafe equipment required to set up and open the cafe The report includes an eshmate for the value of foodbank stock- this 15 reasonable based on the current value but if the value were to increase then a stock tracking system / process would be required. The rent for the café is on a rolling basis and therefore no material liability is in place ACE Finance Director l am aware that some of the current controls & reporting processes at the cafe have become strained in this current financial year due to the cafes partnercharitysittingbourne & Sheppey Helping Ukraine. On reflection I have decided to exclude this concern from the report as the financials for the year ending 31" May 2025 provided are in very good condition and the trustees appear to be trying to work with the partner. However, I would like to remind the trustee5 that as the charity trustee5 you are responsible ft)r the prep3rats.on of the accounts in accordance with the requirements of the Charities Act 20111.the Act'l- As such these concerns will require re501ution and full investigation in advance of next year's exarnination. This could result in the concerns being raised in the independent examiners report or independent examiners report not being provided by myself. CHARITY COMMISSION FOR ENGLAND AND WALES Independent examination of charity accounts checklist (CC32a) A recommended checklist for examiners This checklist is not suitable for the examination of voluntsry group accounts. 1. Self-assessment checklist The questions in this checklist are designed to help the examiner to undertake their independent examination in accordance with the legal requirements and good practice recommendations set out in the Commission's guidance on Independent examination of charity accounts: Directions and guidance for examiners {CC32). The examiner is recommended lo use the checklist alongside the Directions for independent examination. Not all the checks listed will apply in the case of every independent examination and so the checklist is not a substitute to the examiner using their own judgment as to vthat is necessary. The prompt 'step done, may prompt a 'yes' or 'no'. A'no, answer does not always indicate a problem because it may simply be that the step was either not applicable or found not to be ne￿SSary to the examination undertaken in which case the words 'not applicable, or 'not necessary. might be entered in pla￿ of a working paper referen￿. Some answers may be 'no' because the eviden￿ or infomiation that was needed could not be obtained and this will need to be considered when the examiner makes their report. It is recommended that all the steps for each Direction are completed with a working paper referen￿ added. It may be that the examiner completes the checklist as they go through the examination or as a completeness check at the end as they bring their examination to a conclusion and prepare their report. There is no legal requirement to use this checklist and examiners may substitute their ovm checklist or take an alternative approach. If the checklist is completed it is recommended that this forms part of the fomial record of their independent examination undertaken and is kept in the file of examiner's working papers. 2. Checklist The Directions and documentstion Step done? Working paper reference Direction 1: Check whether the charity is eligible to have an independent examination Checke(5 the charity audit threshold applying to the accounts to be reviewed Checked an audÉt is not required for any other reason Confiimed the charty is eligible for independent examination Confirmed the amount of the charity's income to figure shown the accounts (including any branches) and confimied that income and assets are below the audit threshold or, rf applicable, obtained a copy of the letter from the Commission provin an audit dispensation If the charity has one or more subsidiaries confirmed that group accounts are not required by law If a charitable company checked that the aLKlit exemption statement has been made If applicable, rechecked the threshold calculation during the examination If the charity's income is more than £250.000 confimied that the examiner is a member of one of the listed bodies If applicable, infomied the trustees that the charity is not eligible for an independent examination If receipts and payments accounts have been prepared, checked that the charity's gross income is less than £250,000 and that it is not a company If receipts and payments accounts have been prepared. check that there is no requirement to prepare accruals accounts in the charity's governing document or for any other reason If applicable, infomied the trustees that the charity is not eligible to prepare receipts and payments accounts Direction 2: Check for any conflict of interest that prevents the examiner from carrying out their independent examination Confirmed that there are no close personal relationships with the trustees that compromise independence Confirmed as having no the day to day involvement in the administration of the char If providing other se1vi￿S to the charity then confirmed that 311 the criteria in Direction 2 ne￿SSary for Independen￿ are met Identified that there are no circUmstan￿S in the examinerfs judgment that would reasonably lead to the perception that the examiner is not independent £4154 T￿r￿￿knd The Directions and documentation Step done? Working paper reference C4H Considered whether sufficiently skilled to carry out the examination and, where required. confirmed membership of a listed body If applicable, informed the trustees that you are not elbgible to carry out the independent examination Direction 3: Record your independent examination File of working papers prepared to document the work undertaken (see the Direction for guidan￿ on key working ers) Evidence of appointment on file If issued, letter of engagement signed by the trustees on file Documentstion of steps required b Direction 1 are all done Documentation that steps required by Direction 2 are all done Analytical review documented Areas of concern idenltfied and noted whether these were resolved or if unresolved and significant have included them in the examiner's report Verification and vouching procedures undertaken and any checks made are on file Copy of approved accounts on file Copy of trustees, annual report on file Copies of information relied upon as part of the examination are on file If applicable, copies of written assurances given Recorded the conclusions drawn as an outcome of the independent examination that support the examinerfs report are on file Recorded any matters of material Significan￿ about which a report must be made direct to the Comtnission Recorded whether to exercise discretion and report on relevant matters diiect to the Commission Direction 4: Plan your independent examination Obtained an understanding of the charity's constitution. objectives, organisational structure, the funds managed, its activities and accounting records and systems Planned specific examination procedures appropriate to the cirCumstan￿S of the chartty Reviewed whether any areas for improvement were advised to the trustees in the previous year's independent examiner's report (or audit report and management letter) and looked to see if any action taken Considered the financial risks identified and, where accruals accounts prepared, considered whether the trustees have evidence that shows that the charity is a going cOn￿M Noted any implications for the examinerfs report and for separate reporting to the Commission lo. The Directions and documentation Step done? Working paper reference Direction 5: Check that accounting records are kept to the re uired standard Checked that accounting records have been kept are complete and considered tF they have been kept lo the required standard Asked the trustees aboLrt how they ensure the accounting records are complete If corrections made or records created during the examination, the trustee approval for these has been sought and obtained Asked the trustees if they carried out a review of the charity's internal financial controls in the year reported Noted any implications for the examiner's report and for separate reporting to the Commission Direction 6: Check that the accounts are consistent with the accountin records Compared the accounts with the underlying accounting records Checked some entries from the listing of transactions of income and expenditure to vouchers such as Invol￿S. bank statements, and receipts. If applicable, conf5med that the trustees have taken the necessary steps to ensure that restricted or endowed funds are correctly reported in the accounts If additional checks were necessary, the eviden￿ was found that showed the accounting record was complete, voucher present, and both supported the entry in the accounts Direction 7: If the accounts are prepared on an accruals basis and one or more related party transactions took place the examiner must check if these were properly disclosed in the notes to the accounts Checked that the disclosures required by the SORP have been made and are cotnplete Considered whether there are any implications for the examiner's report and reporting to the Commission If re￿iptS and payments accounts prepared and a related paty transaction note was provided, then checked the note for an implications for the examiner's report Direction 8: Check the reasonableness of the significant estimates and judgments and accounting policies used in accounting for the types of fund held and in the preparation of the accounts Checked with the trustees that the separate funds of the charity have been correctly accounted for and reported correctly in the accounts Checked the reasonableness of any significant estimates or judgments that have been made in preparing the accounts The Directions and documentation step done7 Working paper reference Where accruals accounts are prepared, checked that the accounting policies adopted are consistent with the SORP and are appropriate to the activities of the charrty Where accruals accounts are prepared, ched(ed that the accounts were prepared on a oing con￿rn basis Noted any implications for the examinerfs report and for separate reporting to the Commission Direction 9: The examiner must check whether the trustses have considered the financial circumstances of the charity at the end of the reporting period and. if the accounts are prepared on an accruals basis, check whether the trustees have made an assessment of the charity's position as a going concern when approving the accounts Asked the trustees whether they expect the charity to be able to settle outstanding Invol￿S. bills and commitments as and when they fall due Asked the trustees about the reserves policy and the adequacy of the level of reserves held Where accruals accounts are prepared. checked that the trustees, have made an assessment of going concern and that their assessment is reasonable given the infonnation available Where accruals accounts are prepared. checked that the SORP'S disclosures about going cOn￿M have been made Noted any implications for the examinerfs report and for separate reporting to the Commission Direction 10: Check the fomi and content of the accounts Where receipts and payments accounts have been prepared, checked that the charity can lawfully prepare such accounts, that all the accounting statements are present and that the funds of the charity are correctly identified Vvhere accruals accounts are prepared, checked that they comply with the SORP and applicable accounting standard If the charity is a company, checked that the accounts also com with the applicable company law re uirements Noted any implications for the examinerfs report and for separate reporting to the Commission Direction 11: Identify itsms from the analylical review of the accounts that need to be followed up for further explanation or evidence Carried out an analytical review The Directions and documentation Step done? Working paper reference Following the analyiical review, selected material ttems in the accounts for further explanation or supportin evidence If the accounts could be materially misstated, additional checks were undertaken and the examiner is satisfied that the item(s) identified were satisfactorily explained and correctly included in the accounts Noted any implications for the examinerfs report and for separate reportin to the Commission Direction 12: Compare the trustees. annual report with the accounts Checked that any figure for reserves quoted in the trustees, annual report is not materially inconsistent with the accounts Compared the trustees, annual report with the accounts for any material inconsistency Noted any implications for the examinerfs report and for separate reporting to the Commission Direction 13: Write and sign the independent examination report Reviewed the conclusions from the independent examination Considered whether the examination has identrfied a matter of concern that should be reported in the examiner's report Checked that the examiner's report covers all of the matters required If relying on the work of others in undertaking the independent examination, the examiner is fully satisfied with their work and that work has been fully documented ned and dated the examinerfs report Reported matters of material signfficance direct to the Commission Exercised discretion and reported relevant matters direct to the Commission ¢A.