## **Trustees' Annual Report for the period**
Period start date Period end date 01 April 2024 31 March 2025
**From**
**To**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1203434
Stocklinch Community Association
**Charity's principal address** The Village Hall Stocklinch Ilminster **Postcode TA19 9JG**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Russell Kent|Chair|||
||BarryHooper|Vice Chair|||
||Mike Dobson|Treasurer|||
||Julie Roberts|Secretary|||
||Rob Rainbow||||
||Susi Mount||||
||Deanne Campbell||||
||Gail Hooper||||
||Ann Kent||||
||Sam James||||
||Katherine Crowle||||
||Caitlin Faulkner||||
||||||
||||||
||||||
||||||
||||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
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## **Names and addresses of advisers (Optional information)**
|**Names and addresses of**|**advisers (Optional information)**|**advisers (Optional information)**|
|---|---|---|
|**Type of adviser**|**Name**
**Address**||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
|N/A|||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Open to nomination of Stocklinch parishioners and voted on by Trustees Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
Policies:
- Complaints
- • Fire Safety • Health & Safety • Finance & Insurance • Risk Management • Safeguarding
- Hall Hiring
Relationships (each with an associate [non-voting] member:
- Stocklinch Parish Council
- PCC of St Mary Magdalen Church, Stocklinch
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The objects of the CIO (Objects) are, for the benefit of the public:
**Summary of the objects of the charity set out in its governing document**
(a) To operate and maintain a village hall for the use of the inhabitants of the parish of Stocklinch in Somerset, regardless of political, religious or other opinions, or of gender, sexual orientation, age, disability, nationality or race, including use for:
(i) meetings, lectures and classes; and (ii) other forms of recreation and leisure-time activities, with the
March **2012**
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object of improving life for the said inhabitants and for the avoidance of doubt, the CIO may also arrange or make provision for such activities as aforesaid whether held in the village hall or elsewhere in the village; (b) To promote the preservation of St Mary Magdalen Church, Stocklinch by supporting the upkeep and repair of the fabric of the building, fixtures, fittings and the grounds of the church
All of the above objects
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
March **2012**
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You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
This is the second annual report since Stocklinch Community Association (SCA) was formed. Our constitution, in summary, sets out our ‘Objects’ as:
a) To operate and maintain the village hall (on behalf of the owner, Stocklinch Parish Council [SPC]), for recreational etc. purposes, and to facilitate activities in the village hall or elsewhere in the village, and
b) To assist the Parochial Church Council (PCC) with the upkeep of the fabric of St Mary Magdalen church, Stocklinch.
We continue to have a full complement of trustees – 12, plus a non-voting representative for each of the PCC and SPC. We’ve held quarterly meetings throughout the year and our AGM will be on 26th April 2025. Stocklinch residents are encouraged to contribute to these meetings. We are fiscally sound and our treasurer will provide details in his annual report. Suffice to say, at the end of the financial year, our accounts showed a balance of £29373.86, of which £11534.58 is ring-fenced for use for PCC projects and £195.29 are funds of Stocklinch History Group which we hold for them. This leaves £17643.99 to be used for our other responsibilities next year. We invested in several new double-glazed UPVC windows and doors. This was necessary because some were old and failing. We now have openings that are water-tight, capable of opening and closing properly, will reduce the risk of damp, improve aesthetics, enhance security - the latter has also meant a reduction in our insurance premium – and improve disabled access/egress. In common with other properties in Stocklinch, the hall was not immune to a ‘flash flood’ that occurred in January. But water ingress was minimal (into the porch and inner lobby), and there is no doubt that it would have been worse if SPC and various villagers hadn’t, previously, spent considerable time and effort in ensuring the main drainage ditch was kept clear. SPC has since hosted village-wide consultations about ways of reducing the risks further and we are involved in those discussions.
We are currently investigating potentially expensive matters: i) to comply with regulations, and in the interests of the safety of village hall users, there is a need to enhance our fire safety and prevention measures. Following a survey by Chubb Ltd (no charge as we already have a extinguisher servicing contract with them), we believe we need a mains fire alarm system (we presently only have battery operated smoke detectors) and additional emergency lighting, ii) internal wood panelling along one side of the hall is showing signs of rot, and iii) repointing needs to be done to paving slabs. We are getting quotes for all and when these are known we will need to **TAR** 4 March **2012**
March **2012**
Section D Achievements and performance
ensure we have funding in place for them and routine running costs. In short, we will need to monitor spending and are likely to need to up our game in terms of fundraising.
At our request, the Chubb report also addressed the matter of occupancy/capacity levels in the hall for various events, functions etc. and we are currently working our way through some complicated formulae to arrive at safe and practical solutions.
Our trustees agreed a range of policy documents which have been implemented. These have formalised much of what we were already doing and embrace good practise suggested by the Charity Commission. Each has a ‘lead’ trustee who is responsible for ongoing compliance checks and an annual review. Subject to the above comments, the Chubb survey found our fire safety policy documents meet their standards.
During the year we set up a working group to investigate village communications. While we don’t ‘own’ this subject, our trustees believe we have a significant role to play as we are one of the main village communicators. Their report found that while existing arrangements overall worked well there were a few ‘tweaks’ that could improve things. This is still work in progress but will include ongoing liaison with David Tucker re the great work he does for all of us in circulating emails etc. and maintaining the village website, and an ‘Information Sheet’ that will go to all households (service providers, etc.) and will be a benefit to all, particularly new arrivals.
Numerous events have been staged in the hall over the last year – all well attended – including the annual Panto (again written again by Rob Rainbow and involving many Stocklinchers), the now also annual ‘Quiz & Chips’ (Jen & John) and Murder Mystery (Gail & Barry) events were big hits. We are currently working on a programme for this year. Regular use includes table tennis, keep fit, SPC and history group meetings.
We have supported the work of the PCC in maintaining the fabric of the building and grounds of our beautiful church. This has included contributions to internal plastering, repairs to the organ and tree works.
Finally, I’d like to convey my thanks to fellow trustees and co-opted members for their continuing support to our small village community – none of what we do would happen without their ongoing commitment.
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Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
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## **Section E Financial review**
We ensure funds are available for a minimum of 12 months **Brief statement of the** maintenance/running costs of the village hall. **charity’s policy on reserves**
**Details of any funds materially** Nil **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Signature(s)** R Kent **Full name(s)** Russell Stuart KENT **Position (eg Secretary, Chair,** Chair **etc) Date** 28 April 2025
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**Stocklinch Community Association No (if any) 1203434 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01.04.2024 31/03/2025
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**1 460**
**3 992**
**1 351**
**402**
**300**
**-**
**-**
**-**
**7 505**
**-**
**-**
**-**
**7 505**
**621**
**415**
**192**
**865**
**170**
**558**
**4 740**
**4 510**
**1 601**
**13 672**
**-**
**-**
**-**
**13 672**
**- 6 167**
**-**
**-**
**- 6 167**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**1 460**
**3 992**
**1 351**
**402**
**300**
**-**
**-**
**-**
**7 505**
**-**
**-**
**-**
**7 505**
**621**
**415**
**192**
**865**
**170**
**558**
**4 740**
**4 510**
**1 601**
**13 672**
**-**
**-**
**-**
**13 672**
**- 6 167**|**Total funds**
**to the nearest £**
**1 460**
**3 992**
**1 351**
**402**
**300**
**-**
**-**
**-**
**7 505**
**-**
**-**
**-**
**7 505**
**621**
**415**
**192**
**865**
**170**
**558**
**4 740**
**4 510**
**1 601**
**13 672**
**-**
**-**
**-**
**13 672**
**- 6 167**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Donations|**1 460**|||||**1 386**|
|Fund Raising|**3 992**|||||**2 131**|
|Solar Panels|**1 351**|||||**1 087**|
|Interest|**402**|||||**241**|
|Hall Hire|**300**|||||**40**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**7 505**|||||**4 885**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_ **
**A3 Payments**|||||||
|||||||**4 885**|
||||||||
|Insurance|**621**|||||**551**|
|light and heat|**415**|||||**301**|
|Water|**192**|||||**109**|
|Fund raisingExpenses|**865**|||||**1 200**|
|TV Licence|**170**|||||**159**|
|Repairs|**558**|||||**-**|
|Double Glazing|**4 740**|||||**-**|
|Church Expenses|**4 510**|||||**-**|
|Misc|**1 601**|||||**-**|
|**_Sub total_ **|**13 672**|||||**2 320**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**2 320**|
||||||||
||**- 6 167**|**-**|**-**|**- 6 167**||**2 565**|
||**-**|**-**|**-**|**-**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**- 6 167**|**-**|**-**|**- 6 167**||**2 565**|
CCXX R1 accounts (SS)
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
National Westminster Interest account
National Westminster Current Account
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**27 774**
**-**
**2 700**
**-**
**-**
**-**
**30 474**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
2