## **Trustees' Annual Report for the period**
Period start date Period end date 06 June 2023 31 March 2024
**From**
**To**
## Section A Reference and administration details
**Charity name** Stocklinch Community Association
**Other names charity is known by**
**Registered charity number (if any)** 1203434
|**ered charity number (if any)**|1203434||
|---|---|---|
|**Charity's principal address**|The Village Hall||
||Stocklinch||
||Ilminster||
||**Postcode**|**TA19 9JG**|
## **Names of the charity trustees who manage the charity**
|1
2
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12
13
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Russell Kent|Chair|||
||BarryHooper|Vice Chair|||
||Mike Dobson|Treasurer|||
||Caitlin Faulkner|Secretary|||
||Rob Rainbow||||
||Susi Mount||||
||Deanne Campbell||||
||Gail Hooper||||
||Ann Kent||||
||Sam James||||
||Katherine Crowle||||
||Valerie Stuart||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
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## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** N/A
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Open to nomination of Stocklinch parishioners and voted on by Trustees Trustee selection methods (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
- Policies:
- You **may choose** to include Complaints additional information, where Fire Safety
- relevant, about: Health & Safety
- policies and procedures Finance & Insurance adopted for the induction and Risk Management training of trustees; Safeguarding Hall Hiring
- the charity’s organisational Relationships (each with an associate [non-voting] member:
- structure and any wider Stocklinch Parish Council network with which the charity PCC of St Mary Magdalen Church, Stocklinch
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The objects of the CIO (Objects) are, for the benefit of the public:
(a) To operate and maintain a village hall for the use of the inhabitants of the parish of Stocklinch in Somerset, regardless of political, religious or other opinions, or of gender, sexual orientation, age, disability, nationality or race, including use for:
(i) meetings, lectures and classes; and (ii) other forms of recreation and leisure-time activities, with the
March **2012**
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object of improving life for the said inhabitants and for the avoidance of doubt, the CIO may also arrange or make provision for such activities as aforesaid whether held in the village hall or elsewhere in the village; (b) To promote the preservation of St Mary Magdalen Church, Stocklinch by supporting the upkeep and repair of the fabric of the building, fixtures, fittings and the grounds of the church All of the above objects **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
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You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
This is the first annual trustees report of Stocklinch Community Association (SCA). SCA assumed the remit of two former charities – Stocklinch Village Hall (charity number 304636) and The Friends of St Mary Magdalen Church, Stocklinch (1059857).
At our first meeting it was fantastic that we comprised a combination of trustees from both former charities and a cohort who had been members of neither. We have a good mix of age groups and genders and feel we are representative of our community. We have 12 trustees, a parish council rep and a PCC rep – the maximum allowed under the SCA’s Constitution, and, as chair, I can report we all work well together! In the interests of furthering our aim to be open and village friendly, all villagers are invited to attend trustee meetings and we publish our minutes on our new page on the village website.
SCA inherited the assets of both former charities (SVH = £18,165.56; Friends = £16,957.24). Those monies are ring-fenced and can only be spent in line with the donating charity’s purposes until they are exhausted. Thereafter, new funds can be spent in accordance with the SCA Constitution. At the end of our financial year our accounts showed a closing balance of £36,647.06, which is a £1524.26 surplus over the funds inherited. So, we are in a good position financially.
We are keen the hall should be used as much as possible and want to encourage residents to attend functions and use it for their own events. To this end, one of the first things we did was to host an ‘SCA Launch’ which was well attended. It was an opportunity for folk to meet our trustees, for us to encourage them to use the hall and to tell us what they would like to see us doing. We ended up with a long list of potential events for us to host and have started with some and are in the process of looking into others.
Numerous events have been staged in the hall over the last year – all well attended - with the annual Panto and ‘Pigeon Racing’ being sell-outs. It is particularly pleasing that some of our ‘new blood’ are taking on the organisation of new ventures, including Big Breakfasts and a Cheese and wine evening. We feel the future is promising.
We have settled on a SCA logo and our committee have drafted policy documents (see Section B above) that will help with governance going forward. Our first AGM was on 12th May 2024. Regarding the well-being of the hall itself, it remains in an overall sound state. However, the timberframed windows and doors are showing signs of decay and in some cases cannot be closed. Our
March **2012**
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Section D Achievements and performance
intention is to replace them with double-glazed UPVC versions which will provide uniformity of appearance, better security (will also reduce insurance premiums), better insulation (reduce heating costs) and future-proof the waterproof envelope of the building. The work will be completed this summer. We have financed works to the parish church, including an overhaul of the organ and works on boundary trees.
The SCA committee is grateful to the Parish Council for clearing the gully beside the village hall (a flood risk) and for subsequently keeping it free of obstructions.
Finally, I extend my sincere thanks to my fellow trustees for undertaking their responsibilities so enthusiastically during our first year. I believe we can look forward to a positive future as we look to preserve the hall and church and serve our community.
March **2012**
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## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
**Section E Financial review**
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**Brief statement of the charity’s policy on reserves**
We ensure funds are available for a minimum of 12 months maintenance/running costs of the village hall.
**Details of any funds materially in deficit**
Nil
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** R Kent **Full name(s)** Russell Stuart KENT **Position (eg Secretary, Chair,** Chair **etc) Date** 12May 2024
March **2012**
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**Stockjlinch Community Association No (if any)1203434 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 6/6/2023 3/31/2024
## **Section A Receipts and payments**
|**Section A Receipts and payments**|||||
|---|---|---|---|---|
|**A1 Receipts**
Donatiions
**1,386**
Hall Hire
**40**
Fundraising
**2,131**
Interest
**241**
Solarpanels
**1,087**
**-**
**-**
**-**
**4,885**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 4,885**
**A3 Payments**
Insurance
**551**
Lightingand heating
**301**
water
**109**
Fund raisingexps
**1,200**
Charitylaunch
**137**
Misc
**263**
Grant to church
**912**
TV Licence
**159**
Website
**44**
**_Sub total_ 3,676**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 3,676**
**_Net of receipts/(payments)_ 1,209**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ 1,209**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,386**
**40**
**2,131**
**241**
**1,087**
**-**
**-**
**-**
**4,885**|**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
||||||
||**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|**-**|
|||||**-**|
|||||**-**|
||||||
||**-**|**-**|**4,885**|**-**|
||||||
||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**551**
**301**
**109**
**1,200**
**137**
**263**
**912**
**159**
**44**
**3,676**|**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
||||||
||**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**||
||||||
|||||**-**|
||||||
||**-**|**-**|**3,676**|**-**|
||||||
||**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|**1,209**
**-**
**-**
**1,209**|**-**|
|||||**-**|
|||||**-**|
|||||**-**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
**Details**
**Details**
**Details**
**Details**
Signature
Gail Hooper
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Funds taken over from Stocklinch Viullage
~~Hall~~
Funds taken over from Friends of St Marty
~~Magdelene Church~~|**to nearest £**
**to nearest £**
**1,209**
**-**
**-**
**-**
**-**
**-**
**1,209**
**-**
OK
OK
**to nearest £**
**to nearest £**
**18,481**
**-**
**16,957**
**16,957**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Gail Hooper
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||Gail Hooper|Gail Hooper|120524|
|||||