## **Trustees' Annual Report** 

## **For the year ended 31/05/2024** 

## **Charity Information** 

**Charity Name:** Upper Midway Allotment & Leisure Gardeners Association 

## **Charity Registration Number:** 1203411 

**Registered Address:** 66 Elmsleigh Drive, DE11 0ES 

## **Trustees** 

- Ian Frier 

- Deborah Richardson 

- Teresa Richardson 

## **Bankers** 

Lloyds Bank 

## **Objectives and Activities** 

## **Charitable Purpose:** 

The objects of the charity are 

• To further or benefit the residents of Upper Midway and surrounding communities, without distinction of gender, sexual orientation, race, political ideologies, religious or other beliefs, by providing allotment garden facilities in the interests of social welfare for recreational leisure time occupation with the objective of improving life for residents 

• The relief of poverty in Upper Midway and surrounding communities by providing food to individuals in need, or charities, or other organisations working to relieve poverty 

**Activities Undertaken:** During the financial year, the charity carried out the following key activities to further its charitable objectives: 

- Provided allotment plots to 63 families/individuals 

- Maintained the communal areas of the site and provided access to cultivation machinery 

- Donated excess produce to the Heart of The Community food bank and kitchen to distribute to those in need 

## **Public Benefit Statement** 

The trustees confirm that they have complied with their duty to consider the Charity Commission’s guidance on public benefit. Upper Midway Allotment & Leisure Gardeners Association directly benefits the residents of Upper Midway and surrounding communities by providing low cost allotment plots and a not for profit garden supply shop, along with donating fresh produce to those in need 



## **Financial Review** 

Income and Expenditure: The charity received a total income of £6430.80, primarily from shop sales and plot rent. Expenditure totalled £6233.28, with the main costs being: 

- Shop stock (£3251.25) 

- Rent (£2160.00) 

## **Administrative and operational costs** 

Reserves Policy: At the end of the year, the charity held reserves of £7893.62. The trustees aim to maintain reserves sufficient to cover 12 months shop stock and rent to ensure financial stability and the ability to continue services in unforeseen circumstances. 

## **Fundraising Activities: The charity raised funds through a combination of:** 

- Shop sales £2908.80 

- Maintenance contribution donations from plot holders £146 

Upper Midway Allotment & Leisure Gardeners Association adheres to ethical fundraising standards and maintains transparency in all financial dealings. 

## **Structure, Governance, and Management** 

**Governing Document:** Upper Midway Allotment & Leisure Gardeners Association is governed by a CIO (association) constitution. 

**Trustee Recruitment and Training:** Trustees are recruited based on their expertise, enthusiasm and commitment to the charity’s mission. A training programme for new trustees in in development. 

## **Plans for the Future** 

In the coming year, Upper Midway Allotment & Leisure Gardeners Association aims to: 

- Provide allotment plots to 70 individuals/families 

- Introduce a seed sharing library which will be open to plot holders and outside members 

- Continue to donate excess produce to the Heart of the Community food bank and kitchen 

- Strengthen fundraising efforts to secure sustainable funding sources 

- Develop social media and other digital platforms to extend our reach and advertise our not-for-profit gardening supply shop 

- Recruit additional trustees to better achieve our aims and purposes 

## **Trustees' Responsibilities Statement** 

The trustees are responsible for ensuring proper accounting records, safeguarding assets, and preparing financial statements that provide a true and fair view of the charity’s financial status. 



## **Financial Statement 2023 - 2024** 

|**Starting balance**|current account|£7,209.44|**Closing Balance**|current account|£7,437.41|||
|---|---|---|---|---|---|---|---|
||savings account|£451.28||savings account|£456.21|interest accrued at 1%|£4.93|
|**Outgoing**<br>**Income(all)**<br>**June**<br>growell<br>£1,303.26<br>£263.70<br>growell<br>£644.52<br>SDDC rent<br>£2,160.00<br>rotavator 1/3<br>£194.00<br>locks<br>£75.24<br>refund(cheque 000237)<br>£30.00<br>**July**<br>£13.00<br>jerrycan<br>£32.99<br>hard hat/visor<br>£19.99<br>rotavator 2/3<br>£194.68<br>rotavator 3/3<br>£194.68<br>**August**<br>£105.80<br>**September**<br>£98.20<br>**October**<br>£77.10<br>**November**<br>£5.50<br>**December**<br>£0.00<br>**January**<br>£27.50<br>**February**<br>£65.70<br>**March**<br>£83.10<br>**April**<br>growell<br>£914.67<br>£4,127.50<br>growell<br>£388.80<br>**May**<br>£1,563.70<br>lock(cash)<br>£33.98<br>rubble sack(cash)<br>£28.98<br>fuel(cash)<br>£7.75||||||||
||**Outgoing**||**Income(all)**|||||
|||||||||
|**June**|growell|£1,303.26||£263.70||||
||growell|£644.52||||||
||SDDC rent|£2,160.00||||||
||rotavator 1/3|£194.00||||||
||locks|£75.24||||||
||refund(cheque 000237)|£30.00||||||
|**July**||||£13.00||||
||jerrycan|£32.99||||||
||hard hat/visor|£19.99||||||
||rotavator 2/3|£194.68||||||
||rotavator 3/3|£194.68||||||
|**August**||||£105.80||||
|**September**||||£98.20||||
|**October**||||£77.10||||
|**November**||||£5.50||||
|**December**||||£0.00||||
|**January**||||£27.50||||
|**February**||||£65.70||||
|**March**||||£83.10||||
|**April**|growell|£914.67||£4,127.50||||
||growell|£388.80||||||
|**May**||||£1,563.70||||
||lock(cash)|£33.98||||||
||rubble sack(cash)|£28.98||||||
||fuel(cash)|£7.75||||||





||oil etc(cash)|£9.74|||
|---|---|---|---|---|
||||||
|**TOTAL**||**£6,233.28**||**£6,430.80**|
||cash outgoing|£80.45|||



|**Income Breakdown**|**Income Breakdown**|
|---|---|
|ShopSales|£2,908.80|
|Rent|£3,157.00|
|NAS fee|£219.00|
|Maintenance fee|£146.00|