Frinton & Walton Youth Football Club
## **Frinton & Walton Youth Football Club**
## **Report of the trustees for the year ended 31 May 2024**
The trustees present their annual report and audited financial statement for the year ended 31 May 2024. The trustees confirm these documents comply with the charity’s constitution and the Charities Statement of Recommended Practice 2019.
## **Objectives and activities**
The purpose of the charity is set out in our constitution and is summarised as follows:
The object of the charitable incorporated organisation is the promotion of community participation in healthy recreation for the benefit of the inhabitants of the towns of Frinton-onSea and Walton-on-the-Naze and surrounding areas by the provision of facilities for football and other sports capable of improving health.
Our objectives are set to reflect our community aim. Each year, our trustees review our objectives and activities to ensure they continue to reflect our aims. In carrying out this review, the trustees consider the Charity Commission's general guidance on public benefit.
Our aim remains to provide facilities and resources so children, young people and adults from Frinton-on-Sea, Walton-on-the-Naze and surrounding areas can play football and so maintain or improve their health and wellbeing.
To achieve this aim, we have boys’, girls’ and men’s football teams, who train a twice a week and play matches in their respective leagues on either a Saturday or a Sunday. We also provide weekly social football sessions, Mini Kickers and Wildcats, for primary school-age children who are having their first experience of playing football.
We have a five-year strategy plan to develop the charity and ensure it remains sustainable and relevant to our community. This plan has development targets relating to the charity’s identity, governance, football development, finance, workforce and volunteers, facilities, community and marketing and communications. We review our progress against the strategy plan quarterly and present a report at our annual meeting.
We charge a membership fee to cover around 70% of the cost of providing our facilities, training sessions and matches, supported by grant funding and sponsorship to cover the remaining 30%. Where we charge a membership fee, we offer a concession for siblings, associate members and families impacted by the cost of living.
All our trustees, officers, managers, coaches and clubhouse staff are volunteers who give their time freely. We have 66 volunteers who have the required qualifications to support our provision of football. In particular, all those volunteers working with children and young people are CRB-checked.
Registered charity number 1203370
Frinton & Walton Youth Football Club
## **Achievements and performance**
The charity provides football activities in pursuance of our charitable aims. The trustees consider these activities, summarised below, provide benefit not only to the children, young people and adults who take part in them, but also to the wider community through improved health, wellbeing and citizenship.
We have 252 registered members taking part in weekly football training sessions and matches, as well as around 30 primary school-age children taking part in our weekly Mini Kickers and Wildcats social football sessions.
We entered 15 boys’, girls’ and men’s football teams into their respective leagues and enjoyed another successful year, with the following teams winning silverware: U13s (B League runners-up), U14s (Open Cup champions), U15s (B League runners-up), U16 Blues (B League champions) and First Team (promoted to Division One). We have finalised plans to add three extra teams next season, an U7s, U8 Reds and U18s, growing the charity at both ends of the youth football pathway.
We also completed the first phase of the refurbishment of the clubhouse, which we lease from Tendring District Council and open to the public at the weekend, providing refreshments and toilet facilities to the community. The first phase saw new flooring laid throughout the clubhouse. We secured the consent of the council for the next phase to replace the windows in the lounge and are seeking grant funding to support this.
However, the past year was dominated by the wet weather, as we were unable to use our home ground to train and play matches for 22 weekends. This situation impacted our finances in terms of both lost clubhouse revenue and increased expenditure on alternative venues. We have finalised our contingency plan for further weather disruption in the coming seasons and have earmarked a significant part of next season’s budget to hire 3G and alternative grass pitches for when our home pitches are unplayable.
The charity remains committed to staying at our home ground, but we recognise there must be an improvement in the quality of the pitches. We are working with the Essex County Football Association to access Football Foundation funding for a pitch improvement programme and equipment. However, any improvements will need the consent and cooperation of Tendring Council.
## **Financial review**
The audited financial statement contains the charity’s accounts for the year ended 31 May 2024. The charity’s main source of income is the registration fee, which amounted to £28,876.72. Grant funding, kit sponsorship and revenue generated from the clubhouse, annual presentation day and tournament helped bring the total income to £51,602.02. However, expenditure was £62,530.03, impacted by lost clubhouse revenue and increased expenditure on alternative venues due to a rain-disrupted season. Accordingly, the club is reviewing its funding model to ensure the club remains sustainable in the event of another disrupted season.
Registered charity number 1203370
Frinton & Walton Youth Football Club
The trustees have reviewed the reserves of the charity. Our policy is to hold enough funds to meet our obligations in the event of the dissolution of the charity. The trustees consider the charity’s current reserves of £31,978.38 are sufficient to satisfy this policy. The charity has no long-term investments. Our cash reserves are held in deposit accounts. The trustees consider the interest earned as a gift of the UK banking system and supplements the work of the charity.
## **Structure, governance and management**
Frinton & Walton Youth Football Club is constituted as a charitable incorporated organisation and was entered onto the Register of Charities in June 2023 with the registered charity number 1203370. The charity is governed by a constitution that was last updated in June 2023.
The charity trustees are responsible for the general control and management of the charity. They give their time freely and receive no remuneration or other financial benefits. The trustees meet together as a body quarterly and are responsible for all decisions taken in relation to the facilities, resources and activities provided by the charity.
To assist in the smooth running of the charity, the trustees have delegated powers to a committee to oversee the charity’s work. The committee meets quarterly and reports to the full meeting of the trustees. The chairman of the trustees also chairs the committee, which comprises 10 officers with the required skills and experience to discharge their responsibilities.
The existing trustees are responsible for recruiting new trustees, but in so doing the trustees seek the views and recommendations of the wider charity and the honorary officers. The trustees believe this approach ensures new trustees are respected members of the charity and wider community.
In selecting new trustees, we seek to identify people who regularly attend events and functions organised by the charity and are willing to volunteer to help in our community work. We invite potential trustees to attend trustees’ meetings as observers and give them more details of the charity's aims and activities. If all agree, the potential trustees are proposed as new trustees at the subsequent trustees’ meeting. This process allows due consideration of the person’s eligibility, personal competence, specialist knowledge and skills.
Following appointment, we introduce the new trustees to their new role and give them copies of our constitution and policies. We also provide a number of publications from the Charity Commission, including the guidance on charities and public benefit. This approach ensures new trustees are aware of the scope of their responsibilities under the Charities Act.
## **Reference and administrative details**
Charity name: Frinton & Walton Youth Football Club
Registered charity number 1203370
Frinton & Walton Youth Football Club
Charity registration number: 1203370
Office: Pavilion, Frinton Park Playing Field, Jubilee Way, Frinton-on-Sea, Essex, CO13 0AP Board of trustees: Aynsley Davidson, Barrie Diplock, Andrew Hockey, Hayley Hockey, David Ross, Lisa Ursell
The charity trustees are responsible for preparing an annual report and financial statements in line with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure the financial statements comply with the Charities Act and the provisions of the constitution. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees and signed on its behalf by:
Aynsley Davidson Chairman of the board of trustees
27 June 2024
Registered charity number 1203370
**Financial Statements for the Year Ended 31 May 2024 for**
**Frinton and Walton Youth Football Club**
|**Frinton and Walton Youth Football Club**
**INCOME AND EXPENDITURE ACCOUNT**
**for the year ending 31 May 2024**
**INCOME**
Registration fees
Mens
Registration fees
Boys
Registration fees
Girls
Mini Kickers & Just Play fees
Kit Sponsors
Donations (Note 3)
Fund Raising (Note 3)
Bank Interest
Grant Funding
Tournament Income
Clubhouse Income
Presentation Day Income (Note 4)
**TOTAL INCOME**
**EXPENDITURE**
Training Fees (Note 1)
Match Costs (Note 2)
Insurance
Kit Purchase
Equipment Purchase
Affiliations & Subscriptions
Transfer Fees
DBS Checks
Training Couses
Rent
Light, Power & Heat
Clubhouse Repairs & Decoration
Clubhouse stock purchases
IT Costs
Telephone
Accountancy
AGM & Presentation (Note 4)
Office costs/Legal Fees
Other Expenses
**TOTAL EXPENDITURE**
**NET INCOME OVER EXPENDITURE**|**Y/E**
**31/05/24**
**_£_**
1,787.49
22,257.23
4,832.00
-
6,966.83
913.18
-
130.04
5,650.00
865.00
6,446.75
1,213.50
**51,062.02**
14,175.60
11,833.47
67.00
1,724.30
10,441.91
745.00
73.20
292.00
840.00
-
1,158.48
3,035.56
4,274.55
266.06
251.61
790.00
9,272.62
3,105.77
182.90
**62,530.03**
**11,468.01**
**-**|**Y/E**
**31/05/23**
**£**
911.00
24,579.50
6,545.00
1,478.52
3,753.22
180.00
2,427.27
44.46
3,150.00
520.00
13,151.87
3,915.93
**60,656.77**
17,500.58
4,233.00
398.53
1,402.20
10,230.00
-
96.00
350.00
1,906.00
500.00
838.07
1,929.10
4,237.89
195.27
403.03
600.00
5,056.75
924.55
105.00
**50,905.97**
**9,750.80**|
|---|---|---|
## **Frinton and Walton Youth Football Club BALANCE SHEET as at 31 May 2023**
**Y/E Y/E 31/05/24 31/05/23** _**£ £ £**_ **£ FIXED ASSETS** - -
## **CURRENT ASSETS**
|Debtors
Prepayments
Current Account
Deposit Account
Funds held by SUMUP
Cash In Hand
**CURRENT LIABILITIES**
Other creditors & accruals
**NET ASSET**|2,756.00
-
13,320.37
5,466.26
6,144.10
4,986.65
695.00|32,673.38
695.00
**31,978.38**|4,527.50
4,823.00
9,264.11
20,096.60
-
5,935.18
1,200.00|44,646.39
1,200.00
**43,446.39**|
|---|---|---|---|---|
## **ACCUMULATED FUND**
|Opening Balance
Surplus/(Deficit) for the Year|43,446.39
11,468.01
-
**31,978.38**|33,695.59
9,750.80
**43,446.39**|
|---|---|---|
## **Frinton and Walton Youth Football Club NOTES TO THE ACCOUNTS as at 31 May 2023**
|**1. Training Fees (pitches & halls)**
School Hire - TTC
TDC
Other
TOTAL
**2. Match Costs**
Match Officials
Pitches
Tournament Entrance Fees
League Fines
TOTAL
**3. Fundraising**
Income
- Donations
- Santa Run
TOTAL
**4. Presentation Day**
Income
- Fees
- Takings
Expenditure
- Trophies
- Venue & Catering
- Other costs
NET COST|**_£_**
**_£_**
4,150.00
9,975.60
50.00
14,175.60
9,562.00
-
639.97
1,631.50
11,833.47
913.18
-
913.18
20.00
1,193.50
1,213.50
5,305.00
2,882.62
1,085.00
9,272.62
8,059.12
**Y/E 31/05/24**|**_£_**
**£**
12,337.50
5,163.08
-
17,500.58
112.50
667.00
140.00
3,313.50
4,233.00
180.00
2,427.27
2,607.27
364.00
3,551.93
3,915.93
2,580.00
2,451.75
25.00
5,056.75
1,140.82
**Y/E 31/05/23**|
|---|---|---|
## **Independent examiner’s report to the trustees of Frinton & Walton Youth Football Club.**
I report on the accounts of Frinton & Walton Youth Football Club for the year ended 31 May 2024, which comprise the Statement of Financial Activities, Balance Sheet and notes 1 to 4.
This report is made solely to the trustees, as a body, in accordance with section 154 of the Charities Act 2011 (the 2011 Act). My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustee, as a body, for my work, for this report, or for the opinions I have formed.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the 2011 Act and that an independent examination is needed.
It is my responsibility to:-
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(b) of the 2011 Act; and
- to state whether particular matters have come to my attention
## **Basis of Independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeing explanations from you as trustees concerning any such matter. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- i. which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act;
have not been met; or
ii. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Emma Richards
Beaumont Seymour 47 Butt Road Colchester Essex CO3 3BZ