## **Trustees’ Annual Report for the period**
## **From 01/04/2024 To 31/03/2025**
## **Charity name: Ethnic Food Bank**
## **Charity registration number: 1203329**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|To relieve persons in Bedford who are
in financial hardship in such ways as
the trustees from time to time think fit, in
particular, but not exclusively by: (1)
Providing emergency food of ethnic
origin. (2) Signposting to relevant
information and advisory services.|
|Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.|Para 1.17
and 1.19|1) We have 100+ referrers from
different organisations.
2) Clients not only get the food
parcels, but also advice from the
Citizen’s advisor onsite to help
them come out of their crisis.
3) The grants money gives us a
stability by having enough funds
to buy the ethnic food, when the
donations were very low.
4) We had stalls at local charity
events in Bedford to raise
awareness and raise funds.|
|Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|All the trustees agree with the ongoing
charity work and have no concerns in
the last AGM.|
Additional information (optional) You may choose to include further statements where relevant about:
||SORP
reference||
|---|---|---|
|Policy on grant making|Para 1.38|Not applicable|
|Policy on social
investment including
program related
investment|Para 1.38|Not applicable|
|---|---|---|
|Contribution made by
volunteers|Para 1.38|Volunteers have helped in collection of
the food donations, sorting food
donations, parcel making and
distribution of the food parcels.
Helping the clients with heavy parcels.
They have also helped in fundraising.|
|Other||Not applicable|
## Achievements and Performance
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SORP
reference
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|SORP
reference|SORP
reference|SORP
reference|SORP
reference|
|---|---|---|---|
|||||
|Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20||**_2233_**_individuals were provided_
_with 3 meals a day for at least_
_7days each amounting to_**48252**
_total meal parcels for the clients_
_across Bedfordshire._
_Home | Ethnic Food Bank_|
Additional information (optional) You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|1)Actively trying to raise awareness to
increase the uptake of the Ethnic food
bank.
2) The chair of the Ethnic Food bank
regularly attends the food providers
meetings arranged by CVS and this has
helped us and improved our
collaboration/working in partnership with
other agencies.|
|---|---|---|
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4) The clients speak to the Citizens
advisor about their hardship and are
signposted appropriately.
5) Having accurate data helps to
monitor whether all the multiethnic
population is accessing the food bank
or not and if not, then trying to find out
the reasons and address them.
6) I have contacted the big
supermarkets and so far, no luck in
gaining a space to keep our donation
boxes. Tesco declined our request. I
need to persevere in raising awareness
and find a way to increase the food
donations, so that we don’t have to buy
food.
The fundraising has been adequate so
Performance of far and the plan is to do more
fundraising activities fundraising events and raise
against objectives set Para 1.41 awareness.
None
Investment performance
against objectives Para 1.41
None
Other
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Financial Review
|Review of the charity’s
financial position at the
end of the period|Para 1.21|Annual accounts will be filed by an
accountant|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|All the grants received are used as per
the application and mid and final grant
reports are sent before the deadlines.|
|Amount of reserves held|Para 1.22|Around £5000|
|Reasons for holding zero
reserves|Para 1.22|To buy food if the grant money runs
out.|
|Details of fund materially
in deficit|Para 1.24|None|
|Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|None|
Additional information (optional) You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|The grants have been by application to
the organisations like Harpur trust,
Bedford Borough council.
Fundraising was by setting up just
giving page, stalls at Eid festival and
other local charity events.|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|None|
|A description of the
principal risks facing the
charity|Para 1.46|Lack of space and still awaiting
permission from the community centre
new committee for getting a Portacabin
through BPHA.|
|Other||None|
Structure, Governance and Management
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing
document
(trust deed, royal charter)|Para 1.25||
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|It is a Charity incorporated Organisation|
|Trustee selection
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled to
appoint one or more
trustees|Para 1.25|The trustees are appointed by
discussion and decision of the board of
trustees.|
Additional information (optional) You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Potential trustees are sent a document
explaining the roles and responsibilities
and they make an informed decision to
become the trustees.|
|---|---|---|
|The charity’s
organisational structure
and any wider network
with which the charity
works|Para 1.51|The charity has a chair and board of
trustees. Most decisions are made in in
the trustees meeting.|
|Relationship with any
related parties|Para 1.51|Dr Nadeem Mazi-Kotwal and Dr Minaz
Mazi-Kotwal are husband and wife.|
|Other||None|
## Reference and Administrative details
|Charity name|Ethnic Food Bank|
|---|---|
|Other name the charity
uses|None|
|Registered charity number|1203329|
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Charity’s principal address 130 Ashmead road
Bedford
MK41 7FD
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## Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Dr Minaz Mazi- 22/3/2023 Ongoing
1 Kotwal Ethnic Food bank founding
members
Dr Nadeem Mazi- 22/3/2023 Ongoing Ethnic Food bank founding
2
Kotwal members
Ms Rumina 22/3/2023 Ongoing Ethnic Food bank founding
3
Begum members
Dr Baljit Kaur 22/3/2023 Ongoing Ethnic Food bank founding
4
Upadhyay members
Mrs Manasi 22/3/2023 Ongoing Ethnic Food bank founding
5
Deshpande members
Mrs Ralley 22/3/2023 Ongoing Ethnic Food bank founding
6
Rahman members
Mrs Esther 22/3/2023 Ongoing Ethnic Food bank founding
7
McNeil members
Mrs Nesreen 22/3/2023 Ongoing Ethnic Food bank founding
8
Akhtar members
Ms Zofia Brady 17/3/2024 Resigned on Ethnic Food bank founding
9
25/1/2026 members
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– Corporate trustees names of the directors at the date the report was approved
Director name Dr Minaz Mazi-Kotwal Dr Nadeem Mazi-Kotwal Ms Rumina Begum
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
None
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Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf None the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and None segregation of such assets from the charity’s own assets
## Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information) Dr Minaz Mazi-Kotwal
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**Not applicable**
## **Other optional information**
**Not applicable**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Dr Minaz Mazi-Kotwal **Position (eg Secretary,** Chair and Trustee **Chair, etc) Date** 26/01/2026
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Ethnic Food Bank 1203329
Receipts and payments accounts CC16a
For the period 01-Apr-24 31-Mar-25
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations 3,165 - 3,165 -
Grants 1,500 12,000 - 13,500 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
12,000 - 16,665 -
AR) [ 4,665 ]
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 4,665 12,000 - 16,665 -
A3 Payments
Advertising - 1,439 - 1,439 -
DBS - 22 22
Direct Expense - 5,671 - 5,671 -
Equipment - 215 - 215 -
Furniture - 891 - 891 -
Insurance - 84 - 84 -
Mobile - 96 - 96 -
Other 100 100
R&M - 75 - 75 -
Rent - 1,900 - 1,900 -
Sub total [ 100 ] 10,392 - 10,492 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments [ 100 ] 10,392 - 10,492 -
Net of receipts/(payments) 4,565 1,608 - 6,173 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds this year end 4,565 1,608 - 6,173 -
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CCXX R1 accounts (SS)
31/01/2026
1
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**
CCXX R2 accounts (SS)|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Current Account
**Details**
**Details**
**Details**
Signature
2|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**16,065**
**5,841**
**-**
**-**
**-**
**-**
**16,065**
**5,841**
Agreement Error
Agreement Error
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Dr Minaz MAzi-Kotwal
Dr Nadeem MAzi-Kotwal|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
31/01/2026
31/01/2026|
|---|---|---|---|