AGM 2025
Thursday July 10[th ] 2025 at The Railway Pub, Portslade, East Sussex
Attended: Brent Pettit (Chairman), Chris Joslin, Vicki Joslin, Paul Mortimer, Joe Scoles, Steve Bridge, Colin Bridge, Jess Geoghegan, Anthony Lloyd, Charlie Gamble, Olly Robinson, Kevin Garratt, Katie, James Hunt.
Apologies : Alan Chisnall, Jason Chandler, Steve Revill, Brian
1. Meeting Opened at 7.35pm and record of attendance taken
2. Welcome introduction from Chairman
Welcome to the Annual General Meeting for Fishersgate Flyers FC
Firstly, I must say a massive thank you to all the members including players, parents, family and supports who have chosen to be part of this club.
The aim is to provide football and activities for all to enjoy in a safe environment.
Which brings me to the biggest thank you of all on behalf of I believe everyone at the club. The volunteers who make it all happen.
Without the managers, coaches, secretaries and parent helpers we would not have the club we have today.
Stronger than ever the workforce is striving to increase and improve all aspects of the club. It seems like we have already explained this before but the club after being knocked completely back from taking on Victoria park as the club’s home ground, has now started the process again but this time under the new council authority leadership we hope that this time we are successful and can make the dream come true.
We welcome any person who wishes to volunteer to help with the process and those that have a particular set of skills that can help us cross the line. If you do please speak with Jason Chandler who is leading the project.
On the field we welcomed the new girls team and the women’s team who have now completed the first season with us. I believe it is safe to say that both teams have enjoyed football and the friendships they have created within the teams. Both have had some good days on the pitch and some bad, but both will be stronger than before going into the new season. And with the women travelling abroad for a tournament it has inspired the boys’ sides to follow suit and plans are already in place.
It has been great for me to see a lot of the other teams and I am proud to say that it’s great to see that there are many happy and proud faces from the players no matter the results, which shows that what the players are learning is not just about the football, it’s about how to conduct themselves as individuals and as teams.
Some notable thanks must go to the volunteers that have helped raise needed funds through Fun day and awards nights again they volunteer the time for the players and the club. To the committee who work behind the scenes to ensure that we offer the best to the members.
Thank you all for what you do for the club, without your support we would simply struggle to be the club that we are.
Brent Pettit
Club Chairman
3. Minutes from last AGM signed.
Proposed Brent Pettit Seconded Chris Joslin
4. Secretary Report
Jess Geoghegan
A big thank you to every one of you: the committee, managers, helpers, parents, sponsors and especially all the boys, girls and ladies who turn up week after week to play their part at our brilliant football club.
It's been my first season and I can see us getting stronger. Our 50th anniversary is now under our belts and has highlighted how much this club means to our community. Here's to many more such milestones.
A special shout out to the committee and managers for their indispensable support this season and a huge cheer to Jason for a decade of dedication as our secretary.
I am excited to see what the next season holds for us, seeing our club expand and hopefully picking up many more wins! Brace yourselves for an exciting season ahead, folks. I can't wait to see the club grow and achieve even greater things!
All the best!
We are all looking forward to another great season and I wish all the teams the best of luck with their summer Tournaments. Come on England Lionesses! (it's coming home!)
5. Treasurer’s Report:
Anthony Lloyd (Treasurer) presented the accounts for the year ended 31[st] May 2025.
Income
Increase in subs from prior year as we have additional teams this year
Sponsorship income is typically for a 2-year period and is recognised in the first year to which it relates Events income greatly increased particularly driven by the Christmas party held in Dec-24
Expenditure
Kit and equipment has reduced from prior year primarily due to 50th anniversary kit purchases last year
Pitch costs and referee costs increase driven by hire costs being greater and additional match and training costs as we have more teams
Cash at Bank
At the year-end 31[st] May 2025, the club’s bank balance was £13,444
Developments for Next Year
Timely collection and frequent review of player subscription fees Explore ways to bring in more sponsorship income Commence Gift Aid claims to HMRC
Keep fees fair and competitive but also need to factor in known increased cost of pitch fees etc. Consider change of banking relationship following ongoing issues with Santander
Accounts Discussion Points:
AL will look into making a claim on Gift Aid. It was confirmed by BP and CJ that the registration Forms do have a declaration tick box for Gift Aid as required to claim.
Pitch Fees have increased this season and will again for the new season coming. BP confirmed that the fees for the 11 a side pitch for the 3 slots per week by over £2000 for the season.
AL will look again to change bank accounts due to the issues we have with Santander. Although the bank gifted us £100 in compensation the issues that have now continued for over a season have not been resolved.
Registrations Secretary:
In the absence of Alan Chisnall Brent Pettit updated the meeting.
Alan has had some personal issues and has not been completely focused on the role. BP, CJ, AL and JS had met previous and looked through outstanding monies owed for registrations and have recovered some and will continue to chase to clear the issues before the season starts. Alan has agreed that he will continue to help with registrations and will help whoever takes on the main role.
6. Election of Club Committee and officers 2025-26
All current committee members will retire for the season 2024-25
A role to be re introduced is that of the Club Patron, BP Nominates to allow the person to stay active within the club and as a thank you for all they have done
Role Proposed person Seconded by Club President Steve Foster Brent Pettit Club Patron Alan Chisnall Brent Pettit Club Life Members Ken Bridge, Wayne Collins TBC Club Chairman. Brent Pettit All Club Vice Chairman Joe Scoles Brent Pettit Club Secretary Jason Chandler Chris Joslin Club Treasurer Anthony Lloyd All Club Fixtures Secretary Tessa Free TBC Club Registrations/Membership Chris Joslin Joe Scoles Club Welfare Officers Vicki Joslin Jess Geoghegan Brent Pettit Vicki Joslin Club Development Officers Chris Joslin Joe Scoles Brent Pettit Club Website Officer Joe Scoles Chris Joslin Club Social Media Oliver Robinson All Club Charity Officer Charlie Gamble All Club Kit Officer Brent Pettit TBC Victoria Park Project Lead Jason Chandler Brent Pettit Club Disciplinary Panel* Vicki Joslin All Oliver Robinson Steve Bridge
- Since the AGM meeting the highlighted roles have changed and will be voted in at the next Committee/Managers Meeting
Club Registration/Membership Fees
It was discussed that the club to maintain finance levels would need to raise the registration/membership fees It was discussed and proposed
Under 6s – No Fees U7s to U10s - £160 U11s - £175 U12s and upwards - £190 Women’s - £30 (the Women pay per game and cover all cost per game separately)
No Discounts offered but if anyone has any issues with fees to speak with the club as the club would discuss ways to help keep the players playing.
No player to register with club that has outstanding monies owed from previous season.
Sponsorship Deals
The deals offered were considered to low and would need to raise. It was agreed by all to raise to
One Kit deal: £850 Two Kit Deal: £1,600 Three Kit Deal: £2,300
Disciplinary Panel
Brent Suggested that the club creates an internal Disciplinary panel to deal with all internal club matters raised. This would cover internal disputes, County FA disciplinary cases against club or players or case where they bring the club into disrepute.
It will also allow BP to not be involved in everything and allows for a step process for all cases disputed.
The panel was Voted and agreed as above
Season 25 – 26 Calendar Dates
Registrations Open: July 11[th] Kit/Equipment orders: August 15[th] Registration to league: August 15[th] Season Starts: September 7[th] Fund Raising Evening: TBC Christmas Party: TBC Registration Closes: February 28[th] 2026 Season Ends: April 26[th] 2026 Club Fun Day: May 3[rd] 2026 Club Awards Evening: June 6[th] 2026 Club AGM: June 15[th] 2026
AOB
Referees for the season will be allocated via a new online system to the leagues that will allocate referees to games by the Thursday prior to the game Priority will be given to U12s upwards. U11s and below will be officiated by club volunteers at no fee.
Pitches at Middle road have been booked and Benfield and Victoria Park for 5,7 and 9 a side will hopefully be secured. Once the 9 a side at Benfield is confirmed wee can then cancel Middle road to reduce cost.
Winter training will allocated at a later date once pitches are confirmed
Meeting Closed 9.43pm
Thanks all for attending
Brent Pettit Club Chairman
FISHERSGATE FLYERS FOOTBALL CLUB
ACCOUNTS FOR THE YEAR ENDED 31 MAY 2025
| Year Ended | Year Ended | Year Ended | Year Ended | |||
|---|---|---|---|---|---|---|
| 31st May 2025 | 31st May 2024 | |||||
| £ | £ | £ | £ | |||
| PROFIT & LOSS | ||||||
| Income | ||||||
| Subs | 25,770 | 18,127 | ||||
| Sponsorship | 4,583 | 5,802 | ||||
| Events | 2,870 | 807 | ||||
| 33,223 | 24,736 | |||||
| Expenses | ||||||
| Kit & Equipment | 13,528 | 17,095 | ||||
| Pitches | 18,063 | 13,755 | ||||
| FA Fees | 2,767 | 3,556 | ||||
| Events | 1,490 | 1,989 | ||||
| Referees Fees | 1,329 | 1,035 | ||||
| Qualifications | 285 | 510 | ||||
| Administration Costs | 130 | 127 | ||||
| (37,592) | (38,067) | |||||
| Deficit for the year | (4,369) | (13,331) | ||||
| At | 31st May 2025 | At | 31st May 2024 | |||
| £ | £ | £ | £ | |||
| BALANCE SHEET | ||||||
| Fixed Assets | - | - | ||||
| Current Assets | ||||||
| Subs Owed | 659 | - | ||||
| Prepayments | - | 300 | ||||
| Cash at Bank | 13,444 | 16,881 | ||||
| 14,103 | 17,181 | |||||
| Current Liabilities | ||||||
| Accruals and Deferred Income | (1,291) | - | ||||
| Net Assets | 12,812 | 17,181 | ||||
| Financed By: | ||||||
| Opening Surplus | 17,181 | 30,512 | ||||
| Deficit For The Year | (4,369) | (13,331) | ||||
| Closing Surplus | 12,812 | 17,181 |
Independent examiner's report I report to the trustees on my excqmination of the accounts of Fishersgate Flyers Football Club (hereafter the 'charity') charity number 1203321 for the year ended 31" May 2025. Responsibilities and basis of report As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirni that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: . accounting records were not kept in respect of the charity as required by section 130 of the Act. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be draivn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Ja t Lloyd ACMA MAAT Address: I l Middleton Avenue, Hove, East Sussex, BN3 4PH Date: 31" March 2026