Registered Charity Number: 1203270
Report of the Trustees and Unaudited Financial Statements of the Year Ended 30[th] November 2023
for
Somerset Christian Camps
Contents
Report of the Trustees ............................................................................................ 3 OBJECTIVES AND ACTIVITIES ............................................................................... 3 FINANCIAL REVIEW ............................................................................................. 4 FUTURE PLANS .................................................................................................... 4 STRUCTURE, GOVERNANCE AND MANAGEMENT ................................................ 4 REFERENCE AND ADMINISTRATIVE DETAILS ........................................................ 5 Independent Examiner’s Report to the Trustees of Somerset Christian Camps ............. 7 Statement of Financial Activities for the Year Ended 30 November 2023 ....................... 9 Balance Sheet as at 30[th] November 2023 ................................................................. 11 Note to the Accounts.............................................................................................. 12
Report of the Trustees
The trustees present their report with the financial statements of the charity for the year ended 30 November 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objectives of the charity are:
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1) To advance the Christian faith, in particular among children and young people in the United Kingdom, through promoting and running either alone or with other similar Christian organisations residential holidays at which the Christian faith is presented and biblical teaching given.
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2) The relief of financial hardship among children and young people in the United Kingdom through the provision of residential holidays at a significantly reduced or zero cost.
Significant activities
All camps ran as normal in 2023 and were in demand. The camps ran across or two weeks in August, with both weeks incorporating a Kids Camp, Youth Camp and Work Crew. We remain indebted to the huge number of volunteers who help to set up, maintain and take down site. There were training events prior to each week of Camp focussing on safeguarding so that each volunteer at camp was able to attend some form of training either in person or virtually. Our safeguarding leads are also equipped to a higher level of safeguarding training. The website including online booking portal continues to evolve and reduce the administrative burden in a number of areas.
Public benefit
As part of the spiritual teaching at the camps, the young people are encouraged to lead morally upright lives and to have a proactive social conscience. SCC continues to offer reduced cost or zero cost places at Camp, administered by our Trustees. The SCC leadership team engages with those who contact us for support, and we accurately ascertain the level of support we offer.
FINANCIAL REVIEW
Principal funding sources
The principal funding income of the trust is from the fees paid by camp attendees and gifts from the leaders. We are also in receipt of gifts from local churches and from time to time gifts from other Christian Trusts and Legacies.
Investment policy and objectives
Given the above, the trust has no long-term trend requiring action by the Trustees.
Nominated/Designated funds and Reserves policy
SCC has no nominated funds or reserves policy and does not consider that the charity is in a strong enough financial position to maintain a set level of reserves at this point.
FUTURE PLANS
The introduction of Youth Camp for 2023, and therefore a significant increase in the number of children and young people attending, necessitated the purchase of additional tents to accommodate the increased numbers of children (see accounts below). No further large capital purchases are anticipated in the coming years.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The camps began in 1990 under the name of Counties’ Summer Camp. A new leadership team took over the running of the Camps in 2008, and changed the name to Somerset Christian Camps. Somerset Christian Camps became a charity in 2023 and adopted a new constitution at that time, which remains the governing document.
Organisational structure
Trustees have the ultimate responsibility for the Trust and meet formally at least twice a year. Detailed administration is undertaken by the Somerset Christian Camps Leadership Team, which all Trustees are currently part of. All matters of recruitment, catering, safeguarding, equipment, transport and activities are organised through the Leadership Team, sharing in best practice and resource within the oversight and policies created and updated by the trustees.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1203270
Principal address
Hope Cottage, Church Street
Kingsbury Epsicopi
Martock
TA12 6AU
Trustees
Dominic Heath-Coleman
Rebecca Heath-Coleman (resigned 15.09.24)
Mark Wood
Rebecca Wood
Thomas McKenzie (resigned 15.09.24)
Megan Lambert
Jeremy Handscomb
Claire Handscomb
Independent Examiner
Stephen Morton
20A Clinton Close
Budleigh Salterton
Devon
EX9 6QD
Approved by order of the board of trustees on 15 September 2024 and signed on its behalf by:
Dominic Heath-Coleman- Chair ofTrustees
Independent Examiner’s Report to the Trustees of Somerset Christian Camps
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Statement of Financial Activities for the Year Ended 30 November 2023
| £ | £ | 2022 | ||
|---|---|---|---|---|
| Income | ||||
| Summer Camp | 34,691 | - | ||
| Less: Expenditure | -18,509 | - | ||
| 16,182 | ||||
| Tuck Shop | 955 | - | ||
| Less: Expenditure | - | 1,202 | - | |
| - 247 | ||||
| Winter Retreat | 1,490 | - | ||
| Less: Expenditure | - | 1,697 | - | |
| - 207 | ||||
| Clothing | 117 | - | ||
| Less: Expenditure | - | 2,049 | - | |
| - 1,932 | ||||
| Donations | 7,647 | - | ||
| Miscellaneous | 2,428 | - | ||
| Total Income | 23,871 | - | ||
| Expenditure | ||||
| Transport | 3,400 | - | ||
| Course Fees | 95 | - | ||
| Materials - Craft | 941 | - | ||
| Food & Cleaning Consumables | 6,594 | - | ||
| Buying in services, climbing tower | and | |||
| inflatables etc | 5,101 | - | ||
| Gifts | 73 | - | ||
| Insurance and License | 788 | - | ||
| DBS Checks | 677 | - | ||
| Prizes | 101 | - | ||
| Publicity and Website | 169 | - | ||
| Repairs | 357 | - | ||
| Stationery and Postage | 68 | - |
| Weekend Food | 443 | - | |
|---|---|---|---|
| Trophies | 92 | - | |
| Youth Camp Co-ordinator | 484 | - | |
| Sports Consumables | 653 | - | |
| Miscellaneous | 2,578 | - | |
| Depreciation | 1,347 | - | |
| Total Expenditure | 23,961 | - | |
| Net Surplus (Deficit) for the year | - | 90 | - |
| Balance Sheet as at 30th | November 2023 | November 2023 | ||
|---|---|---|---|---|
| £ | £ | 2022 | 2022 | |
| Fixed Assets (note 1) | 4,040 | |||
| Current | ||||
| Assets | ||||
| Bank Current | ||||
| Account | 24,308 | - | ||
| 24,308 | - | |||
| Less: Current | ||||
| Liabilities | - | - | ||
| Total | 28,348 | - | ||
| Represented By:- | ||||
| Accumulated Fund | ||||
| brought forward | 28,438 | 28,438 | ||
| Profit / (Loss) for the | ||||
| year | - | 90 | - | |
| Accumulated Fund | ||||
| carried forward | 28,348 | 28,438 |
The financial statements were approved by the Board of Trustees and authorised for issue on 15 September 2024 and were signed on its behalf by:
Dominic Heath-Coleman – Chair of Trustees
Note to the Accounts l) Schedide of frced assets As @ 30.11.22 Additions Disposals Depreciation As @ 30.11.23 can1pg - Tents 5.387 5.387 1.347 1.347 4.040 4.040 DepiEciatioll has been calculated by the rediicillg balance niethod so that the cost of assets is ThTitten off over thell. expected usefid iiNes. The depreciatioll l'ates appiied 'e as folloThs,' Camping - Tents 25% Wliere the Tittl douii i'aiue OllId be less t])an £100. the asset has been tten doHn iti fi.