Trustees’ Annual Report for the period
From 01/08/23 To 01/04/24
Charity name: John Ward Memorial Playing Field and Appleshaw Village Hall CIO
Charity registration number: 1203258
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The provision and maintenance of the following facilities for use of the inhabitants of the Parish of Appleshaw and the surrounding area without distinction of political, religious or other opinions in the interests of social welfare for recreational leisure time occupation with the objective of improving the conditions of life for the said inhabitants: (1) a village hall for use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation; and (2) a playingfield. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identifiedinthe accounts. |
Para 1.17 and 1.19 |
Hire of hall and playing field for various community activities as detailed in end of year accounts |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
| Achievements and Performance | ||
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The community of the Parish of Appleshaw have benefited from the provision and maintenance of a village hall and playing field. The facilities allow not for profit community events and groups to access without it being cost prohibitive. This approach to our community is helping to involve more village residents of all ages. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end ofthe period |
Para 1.21 | The charity is in a good financial position due to its cash reserves. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The reserves are held against any short term drops in income, for maintenance and improvements to the facilities |
| Amount of reservesheld | Para 1.22 | £49,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Recent pressures from the pandemic have reduce annual income and this being addressed by the trustees |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution of a Charitable Incorporated Organisation whose only voting members areits charity trustees |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The initial recruitment for Trustees was based on securing a wide section of the community and experience. As the charity matures it is expected some form of selection criteria is incorporated and will involve a form of ballot and reference. |
Reference and Administrative details
| Charity name | John Ward Memorial Playing Field and Appleshaw Village Hall |
|---|---|
| Other name the charity uses | None |
| Registered charitynumber | 1203258 |
| Charity’s principal address | Appleshaw Village Hall Appleshaw ANDOVER SP11 9BS |
Names of the charity trustees who manage the charity
| 1 2 3 4 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| SIMON DUCKWORTH OBE DL |
Chair | 01/08/23 - present | ||
| JUSTIN BASS | 01/08/23 - present | |||
| JUSTIN HOLDER | 01/08/23 - present | |||
| GRAHAM LEGG | Secretary | 01/08/23 - present |
Corporate trustees – names of the directors at the date the report was approved
Director name NONE
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year NONE
Funds held as custodian trustees on behalf of others
Description of the assets NONE held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
None
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Graham John Legg Position (eg Secretary Secretary, Chair, etc) Date 05/02/2025
01/08/'23 - 01/04/'24
Accounts Summary
| INCOME | ||
|---|---|---|
| Childrens Party | £ | 361.50 |
| Commercial Event | £ | 149.50 |
| Deposit Rec | £ | 1,150.00 |
| Donations: | £ | 700.00 |
| Field Hire | £ | 345.00 |
| Interest | £ | 333.71 |
| Misc | £ | 511.00 |
| Parties | £ | 684.25 |
| Pilates | £ | 392.00 |
| TOTAL INCOME | £ | 4,626.96 |
| EXPENSES | ||
| Alcohol Licence | £ | 140.00 |
| Bank Fees | £ | 40.00 |
| Cleaner | £ | 474.00 |
| Deposit Refund | £ | 1,150.00 |
| Electricity | £ | 1,040.41 |
| General Items | £ | 223.74 |
| Insurance | £ | 832.15 |
| TOTAL Maintenance | £ | 636.56 |
| Music Licence | £ | 77.40 |
| Oil | £ | 1,025.18 |
| Water | £ | 225.57 |
| Website | £ | 60.30 |
| Uncategorised Expenses | £ | - |
| TOTAL EXPENSES | £ | 5,925.31 |
| TOTAL INCOME - EXPENSES | -£ | 1,298.35 |