Trustees’ Annual Report for period 1st June 2024 to 31st May 2025
Weston Community Library registered no.1203250
13 Church Street, Weston, Bath, BA1 4BU
Structure and Governance
Weston Community Library was registered as a Charitable Incorporated OrganisaFon (FoundaFon) on 24th May 2023.
It is managed by its Trustees by way of decisions taken at regular meeFngs. Names of Trustees
Shelley Bromley Rosemary Kerr Secretary Barbara Kiernan Volunteer Co-ordinator Caroline Sharpe Chair Jean Waltham Volunteer Co-ordinaFon Stephen WaTs Treasurer
All these trustees were appointed on the dissoluFon of the previous voluntary organisaFon known as Love Weston Library. There have been no changes of Trustees during this period. Barbara Kiernan and Caroline Sharpe were re-appointed as trustees for three years on 20 May 2025. The governing document of the charity is its consFtuFon.
Ac@vi@es and Objec@ves
The charity runs and manages a community lending Library to advance the educaFon, and promote the recreaFon and leisure Fme occupaFons of the public in Weston, Bath and the surrounding area and communiFes.
The Charity operates in partnership with the Library Service of Bath and North East Somerset Council which provides the books and library management system.
The library is staffed enFrely by volunteers and is open on three days a week for the reservaFon, collecFon and return of books, both those in the library and those available through the LibrariesWest online booking system. There is a children’s corner where parents and carers can explore books with their children.
Outside normal opening hours, the Library holds regular sessions for two local nurseries. Volunteers read stories, sing songs and introduce the pre-school children to books.
Achievements and Performance
During this period a new Library management system was installed by the Council. Teething problems resulted in three months where accurate staFsFcs were not available. However, the library has 559 members and issued over 9,000 books.
The charity has carried out refurbishments in the library, including; replacing the carpet; buying new desks and chairs for volunteers; a children’s cra^ table and chairs and new blinds. The costs totalling £2,370 were covered by the grant given by Bath and North East Somerset Council last year.
The charity signed a five year lease on 1st July 2024 with Weston Working Men’s Club to rent the premises at an annual rent of £2,000 payment due on 1st July each year.
The profile of the Library and publicity about events and acFviFes have been enhanced thanks to the efforts of our social media team who maintain our website and Facebook pages.
Financial Review
The charity is responsible for annual running costs of approximately £3,000 to cover lighFng; heaFng; Internet and insurance. The trustees are aware of the need to fundraise every year to cover running costs whilst keeping a healthy reserve. ContribuFons to the electricity standing charge and Wi-Fi costs are obtained from any other tenant in the premises, when available. During this period, the Charity launched a bookmark fundraising iniFaFve. The bookmarks, designed by Emma De Vries, included informaFon on how to donate and were handed out in the library. Emma created a dedicated fundraising page on our website allowing donaFons either directly to our charity’s bank account, or through the ChariFes Aid FoundaFon. The details were shared on our Facebook page by Emilie Rabot. This iniFaFve and our increased social media presence has helped our fundraising efforts.
Annual Accounts for Weston Community Library T/A Love Weston Library 01/06/2024 To 31/05/2025
| GENERAL INCOME | £ | ||
|---|---|---|---|
| Donations | see appendix for breakdown | 530.38 | |
| Fundraising | see appendix for breakdown | 536.45 | |
| Interest Income | 151.78 | ||
| Non-Reserve Income | 1,218.61 | ||
| Transfers from Grant Reserve | Rent | 2,000.00 | |
| Fixtures, Fittings and Capital Items | 2,369.87 | ||
| Reserve Income | 4,369.87 | ||
| TOTAL GENERAL INCOME | 5,588.48 | ||
| GRANT INCOME | |||
| None | 0.00 | ||
| TOTAL GRANT INCOME | 0.00 | ||
| GRAND TOTAL INCOME | 5,588.48 | ||
| EXPENDITURE | |||
| Broadband | Appendix Note1 | 615.81 | |
| Electricity | Appendix Note2 | -263.78 | |
| Insurance | Appendix Note3 | 80.36 | |
| Bank Charges | 12.75 | ||
| Website Hosting | 0.00 | ||
| Domain Name | 0.00 | ||
| AGM Room Hire | 16.00 | ||
| Printing Bookmarks |
31.25 | ||
| Postage HMRC |
2.80 | ||
| Grant Reserve Rent | 2,000.00 | ||
| F, F & Capital | see appendix for breakdown | 2,369.87 | |
| TOTAL EXPENDITURE | 4,865.06 | ||
| ANNUAL SURPLUS/(DEFICIT) | Transferred to General Reserves | 723.42 | |
| RESERVES | |||
| GENERAL RESERVE | Balance | 01/06/24 | 8,058.73 |
| Annual Surplus/(Deficit) Transferred | 723.42 | ||
| GENERAL RESERVE | Balance | 31/05/25 | 8,782.15 |
| GRANT RESERVE | Balance | 01/06/24 | 17,100.00 |
| Income | 0.00 | ||
| Transfers out to General Income | 4,369.87 | ||
| GRANT RESERVE | Balance | 31/05/25 | 12,730.13 |
| TOTAL RESERVES | see appendix for breakdown | 31/05/25 | 21,512.28 |
Signed Stephen Watts (Treasurer) Date 21/08/2025
Signed (Independent Examiner) Date
Annual Accounts for Weston Community Library T/A Love Weston Library 01/06/2024 To 31/05/2025
Appendix
| GENERAL INCOME | £ | |
|---|---|---|
| Donations | Collection Tin | 36.53 |
| Collection Tin | 41.85 | |
| Lloyds Bank; for error | 40.00 | |
| Sharpe | 100.00 | |
| Sherwin H | 120.00 | |
| Brigden J | 20.00 | |
| ThomasJ | 5.00 | |
| CAF Mrs Monika Jakubowska | 8.60 | |
| CAF Mrs Anna Hawker | 19.20 | |
| CAF Mr Jean-Baptiste Blanc | 19.20 | |
| CAf Mrs Emma Baker | 12.00 | |
| CAF Mrs Abbey Rice | 6.00 | |
| CAF Mrs Jennifer Weston | 96.00 | |
| CAF Dr Kimberley Twigg | 6.00 | |
| TOTAL Donations | 530.38 | |
| Fundraising | Book Sale: WestFest | 201.45 |
| Relish Running | 335.00 | |
| TOTAL Fundraising | 536.45 | |
| EXPENDITURE | ||
| Grant Reserve - F, F & Capital | Carpets | 1,206.16 |
| Furniture | 458.10 | |
| Socket Lead | 29.99 | |
| Cabinet Keys | 19.00 | |
| Shelf Bracket | 13.50 | |
| Internal doormat | 29.99 | |
| Bumpers for desk corners | 4.25 | |
| Frame for Insurance certificate | 4.50 | |
| Roller Blinds | 442.00 | |
| Key Safe covers | 15.98 | |
| Roller Banner | 146.40 | |
| TOTAL Grant Reserve - F, F & Capital | 2,369.87 | |
| TOTAL RESERVES - locations | ||
| Current account | 818.65 | |
| Savings account | 20,651.78 | |
| Cash | 41.85 | |
| TOTAL | 21,512.28 | |
| ADDITIONAL NOTES | ||
| Broadband | This accounting period | 824.05 |
| Summary Note 1 | * Shared Cost rebate for prior periods | -208.24 |
| 615.81 | ||
| Electricity | This accounting period | 1,319.50 |
| Summary Note 2 | * Shared Cost rebate for prior periods | -1,583.28 |
| -263.78 | ||
| Insurance | This accounting period | 280.36 |
| Summary Note 3 | Prior period Shared Cost repaid | -200.00 |
| 80.36 |
* Last year's accounts stated: "£1,791.52 owed to WCL at 31/05/24 has now been received and will be included in the next year's A/Cs."