## **Trustees’ Annual Report for the period** ## **From: 1 Jan 25 Period start date To: 31 Dec 25 Period end date** ## **Charity name: Breedon Parish Hall** ## **Charity registration number:1203242** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objects of the Breedon Parish Hall**
**CIO are to establish and run a parish**
**hall and to promote its use for the**
**benefit of the inhabitants of the parish**
**of Breedon on the Hill, Tonge and**
**Wilson. The Hall is for the whole**
**community, without distinction of sex,**
**gender, sexual orientation, age,**
**disability, nationality, race or political,**
**religious or other opinions. There is the**
**provision of facilities for recreation, or**
**other leisure time occupation of**
**individuals, who have need of such**
**facilities by reason of their youth, age,**
**infirmity, disability, financial hardship or**
**social and economic circumstances.**
**Overall, this community facility will**
**represent the public at large in the**
**interests of social welfare and with the**
**object of improving life for the said**
**inhabitants.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Yoga classes**
**Pilates**
**Dance Classes**
**General Fitness Classes**
**Puppy Training**
**WI Meetings**
**Private social events eg Parties**
**Charitable events eg Macmillan Coffee**
**Morning**
**Community Wellbeing Events**
**Polling Station**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees are all aware of their**
**responsibilities as a Trustee and the**
**meaning of the term public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**We do not make grants. However, we do**
**allow charities to raise funds in our hall**
**paying the lower rate (local community**
**rate) of hire.**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**We have an additional 4 people to sit on**
**the committee as members. Two of**
**those people did not want to become**
**Trustees, but provide a valuable input to**
**all of our meetings. The remaining 2**
**people are the caretaker and deputy**
**caretaker. The caretaker is responsible**
**for opening and closing the hall after**
**each booking. The deputy caretaker**
**covers for the caretaker during**
**holidays, illness, etc**| |Other||**N/A**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We have provided a community facility**
**for 3 local villages: Breedon on the Hill,**
**Tonge and Wilson. To date it has been**
**well used for recreational, physical and**
**learning activities. Now in in our**
**second year of operation, the use of the**
**Hall has continued to increase year on**
**year and the community realise what**
**this excellent facility offers.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**Our main objective for the first 2 years**
**of operation, was to ensure that**
**Breedon Parish Hall represented a going**
**concern and offered excellent facilities**
**for the whole community. In this we**
**have succeeded.**
**We also seek to ensure that we have**
**policies in place, updated annually, to**
**ensure we offer a safe environment, that**
**is legally compliant in every respect.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**No fundraising activities have been**
**carried out in this reporting period**| |Investment performance
against objectives|Para 1.41|**As the charity was only registered on 24**
**May 23, we have been initially**
**concentrating on achieving a steady**
**income from hiring the hall, before we**
**could adopt an investment policy.**| |Other||**N/A**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**For the period of this report, we had an**
**income of £13,547, against an**
**expenditure of £10,583**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We have agreed that in the next financial**
**year, it would be prudent to set aside a**
**sum as a start to setting up a Reserve**
**Fund.**| |Amount of reserves held|Para 1.22|**Zero**| |Reasons for holding zero
reserves|Para 1.22|**Because we are waiting until the next**
**financial year to determine how much**
**we can set aside each year in a Reserve**
**Fund**| |Details of fund materially in
deficit|Para 1.24|**We are not in deficit**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**We remain confident that we have a**
**viable operation for the future.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Our principal source of funding is from**
**renting the Parish Hall out for**
**community activities.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**The principal risk facing the charity is**
**that if the community stop using the**
**Parish Hall for their range of activities,**
**then the income stream ceases. To this**
**end, we have adopted a continual media**
**presence to advertise our facilities.**| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**A Constitution Document dated**
**24 May 23**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**The Charity is a registered CIO**
**(1203242)**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are selected from the**
**following:**
**Women’s Institute (up to 2)**
**Church Charity (up to 2)**
**Parish Council (up to 2)**
**Additional Trustees are selected by**
**invitation (up to 6)**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
**We have policies for the following**
**subjects that are used to train new**
**Trustees:**
**1.**
**Safeguarding**
**2.**
**Health & Safety**
**3.**
**Data Protection**
**4.**
**Environmental**
**5.**
**Equality**
**6.**
**Alcohol**
**7.**
**Conflict of Interest**
**8.**
**Accounting**
**9.**
**Complaints**
**10. Wifi & Broadband**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The Charity is independent of the Parish**
**Council and is run by a committee of**
**Trustees (7) and members (4). The**
**Chairman of the Committee is mandated**
**as a Trustee. Only the trustees have**
**voting rights.**| |Relationship with any
related parties|Para 1.51|**Breedon Parish Council holds the lease**
**to the Parish Hall and sub leases it to**
**Breedon Parish Hall CIO. The Trustees**
**manage the running of the Parish Hall.**| |Other||**N/A**| ## **Reference and Administrative details** |Charity name|Breedon Parish Hall CIO| |---|---| |Other name the charity uses|N/A| |Registered charity number|1203242| |Charity’s principal address|Breedon Parish Hall
Priory Close
Breedon on the Hill
DE73 8LF| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||R J HOUNSLOW|Chairman/Treasurer|WEF 1 Jul 23|Breedon Hall CIO by
Chairman and up to 6 other
Trustees| ||R Bates|DeputyChairman|WEF 1 Jul 23|| ||P Hyland||WEF 1 Jul 23|| ||L Carrick||WEF 1 Jul 23|| ||S Brown||WEF 1 Jul 23
Resigned atyear end|| ||T Brean||WEF 1 Jul 23
Resigned atyear end|| ||J Pond|Secretary|WEF 1 Jul 23|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |Constitutiona
l Charity
Expert|Ms Clare Morison|Thomson, Snell & Passmore
Heathervale house
2-4 Vale Avenue
Tunbridge Wells
Kent
TN1 1DJ| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** ROBERT JOHN HOUNSLOW **Position (eg Secretary,** CHAIRMAN **Chair, etc)** **Date** 20 April 26 ## **Trustees’ Annual Report for the period** ## **From: 1 Jan 25 Period start date To: 31 Dec 25 Period end date** ## **Charity name: Breedon Parish Hall** ## **Charity registration number:1203242** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objects of the Breedon Parish Hall**
**CIO are to establish and run a parish**
**hall and to promote its use for the**
**benefit of the inhabitants of the parish**
**of Breedon on the Hill, Tonge and**
**Wilson. The Hall is for the whole**
**community, without distinction of sex,**
**gender, sexual orientation, age,**
**disability, nationality, race or political,**
**religious or other opinions. There is the**
**provision of facilities for recreation, or**
**other leisure time occupation of**
**individuals, who have need of such**
**facilities by reason of their youth, age,**
**infirmity, disability, financial hardship or**
**social and economic circumstances.**
**Overall, this community facility will**
**represent the public at large in the**
**interests of social welfare and with the**
**object of improving life for the said**
**inhabitants.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Yoga classes**
**Pilates**
**Dance Classes**
**General Fitness Classes**
**Puppy Training**
**WI Meetings**
**Private social events eg Parties**
**Charitable events eg Macmillan Coffee**
**Morning**
**Community Wellbeing Events**
**Polling Station**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees are all aware of their**
**responsibilities as a Trustee and the**
**meaning of the term public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**We do not make grants. However, we do**
**allow charities to raise funds in our hall**
**paying the lower rate (local community**
**rate) of hire.**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**We have an additional 4 people to sit on**
**the committee as members. Two of**
**those people did not want to become**
**Trustees, but provide a valuable input to**
**all of our meetings. The remaining 2**
**people are the caretaker and deputy**
**caretaker. The caretaker is responsible**
**for opening and closing the hall after**
**each booking. The deputy caretaker**
**covers for the caretaker during**
**holidays, illness, etc**| |Other||**N/A**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We have provided a community facility**
**for 3 local villages: Breedon on the Hill,**
**Tonge and Wilson. To date it has been**
**well used for recreational, physical and**
**learning activities. Now in in our**
**second year of operation, the use of the**
**Hall has continued to increase year on**
**year and the community realise what**
**this excellent facility offers.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**Our main objective for the first 2 years**
**of operation, was to ensure that**
**Breedon Parish Hall represented a going**
**concern and offered excellent facilities**
**for the whole community. In this we**
**have succeeded.**
**We also seek to ensure that we have**
**policies in place, updated annually, to**
**ensure we offer a safe environment, that**
**is legally compliant in every respect.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**No fundraising activities have been**
**carried out in this reporting period**| |Investment performance
against objectives|Para 1.41|**As the charity was only registered on 24**
**May 23, we have been initially**
**concentrating on achieving a steady**
**income from hiring the hall, before we**
**could adopt an investment policy.**| |Other||**N/A**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**For the period of this report, we had an**
**income of £13,547, against an**
**expenditure of £10,583**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We have agreed that in the next financial**
**year, it would be prudent to set aside a**
**sum as a start to setting up a Reserve**
**Fund.**| |Amount of reserves held|Para 1.22|**Zero**| |Reasons for holding zero
reserves|Para 1.22|**Because we are waiting until the next**
**financial year to determine how much**
**we can set aside each year in a Reserve**
**Fund**| |Details of fund materially in
deficit|Para 1.24|**We are not in deficit**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**We remain confident that we have a**
**viable operation for the future.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Our principal source of funding is from**
**renting the Parish Hall out for**
**community activities.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**The principal risk facing the charity is**
**that if the community stop using the**
**Parish Hall for their range of activities,**
**then the income stream ceases. To this**
**end, we have adopted a continual media**
**presence to advertise our facilities.**| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**A Constitution Document dated**
**24 May 23**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**The Charity is a registered CIO**
**(1203242)**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are selected from the**
**following:**
**Women’s Institute (up to 2)**
**Church Charity (up to 2)**
**Parish Council (up to 2)**
**Additional Trustees are selected by**
**invitation (up to 6)**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
**We have policies for the following**
**subjects that are used to train new**
**Trustees:**
**1.**
**Safeguarding**
**2.**
**Health & Safety**
**3.**
**Data Protection**
**4.**
**Environmental**
**5.**
**Equality**
**6.**
**Alcohol**
**7.**
**Conflict of Interest**
**8.**
**Accounting**
**9.**
**Complaints**
**10. Wifi & Broadband**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The Charity is independent of the Parish**
**Council and is run by a committee of**
**Trustees (7) and members (4). The**
**Chairman of the Committee is mandated**
**as a Trustee. Only the trustees have**
**voting rights.**| |Relationship with any
related parties|Para 1.51|**Breedon Parish Council holds the lease**
**to the Parish Hall and sub leases it to**
**Breedon Parish Hall CIO. The Trustees**
**manage the running of the Parish Hall.**| |Other||**N/A**| ## **Reference and Administrative details** |Charity name|Breedon Parish Hall CIO| |---|---| |Other name the charity uses|N/A| |Registered charity number|1203242| |Charity’s principal address|Breedon Parish Hall
Priory Close
Breedon on the Hill
DE73 8LF| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||R J HOUNSLOW|Chairman/Treasurer|WEF 1 Jul 23|Breedon Hall CIO by
Chairman and up to 6 other
Trustees| ||R Bates|DeputyChairman|WEF 1 Jul 23|| ||P Hyland||WEF 1 Jul 23|| ||L Carrick||WEF 1 Jul 23|| ||S Brown||WEF 1 Jul 23
Resigned atyear end|| ||T Brean||WEF 1 Jul 23
Resigned atyear end|| ||J Pond|Secretary|WEF 1 Jul 23|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |Constitutiona
l Charity
Expert|Ms Clare Morison|Thomson, Snell & Passmore
Heathervale house
2-4 Vale Avenue
Tunbridge Wells
Kent
TN1 1DJ| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** ROBERT JOHN HOUNSLOW **Position (eg Secretary,** CHAIRMAN **Chair, etc)** **Date** 20 April 26