## **Trustees’ Annual Report for the period** ## **From: 1 January 2024 (Period start date) To: 31 December 2024 (Period end date) Charity name: Breedon Parish Hall CIO** ## **Charity registration number: 1203242** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objects of the Breedon Parish Hall CIO**
**are to establish and run a parish hall and to**
**promote its use for the benefit of the**
**inhabitants of the parish of Breedon on the**
**Hill, Tonge and Wilson. The Hall is for the**
**whole community, without distinction of sex,**
**gender, sexual orientation, age, disability,**
**nationality, race or political, religious or**
**other opinions. There is the provision of**
**facilities for recreation, or other leisure time**
**occupation of individuals, who have need of**
**such facilities by reason of their youth, age,**
**infirmity, disability, financial hardship or**
**social and economic circumstances. Overall,**
**this community facility will represent the**
**public at large in the interests of social**
**welfare and with the object of improving life**
**for the said inhabitants.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Yoga classes**
**Pilates**
**Dance Classes**
**General Fitness Classes**
**Puppy Training**
**WI Meetings**
**Private social events eg Parties**
**Charitable events eg Macmillan Coffee**
**Morning**
**Community Wellbeing Events**
**Polling Station**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees are all aware of their**
**responsibilities as a Trustee and the**
**meaning of the term public benefit.**| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---| |You may choose to include further statements where relevant about:||| ||SORP reference|| |Policy on grant making|Para 1.38|**We do not make grants. However, we do**
**allow charities to raise funds in our hall**
**paying the lower rate (local community**
**rate) of hire.**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**We have an additional 4 people to sit on**
**the committee as members. Two of those**
**people did not want to become Trustees,**
**but provide a valuable input to all of our**
**meetings. The remaining 2 people are the**
**caretaker and deputy caretaker. The**
**caretaker is responsible for opening and**
**closing the hall after each booking. The**
**deputy caretaker covers for the caretaker**
**during holidays, illness, etc**| |Other||**N/A**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We have provided a community facility**
**for 3 local villages: Breedon on the Hill,**
**Tonge and Wilson. To date it has been**
**well used for recreational, physical and**
**learning activities. As it is a relatively**
**new build, the use of the Hall is**
**increasing constantly and the community**
**appreciates what this excellent facility**
**provides.**| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |Achievements against
objectives set|Para 1.41|**Our main objective for the first 2 years of**
**operation, which culminates in July 25, is**
**to ensure that Breedon Parish Hall is a**
**going concern and offers excellent**
**facilities for the whole community.**
**We also seek to ensure that we have**
**policies in place, to ensure we offer a**
**safe environment, that is legally**
**compliant in every respect.**| |Performance of fundraising
activities against objectives
set|Para 1.41|**The Trustees organised a MacMillan**
**Coffee Mornng to raise funds for this**
**excellent cancer charity. It was an**
**outstanding success, raising £925**
**including gift aid. The reason for**
**reporting this, is because it is likely to**
**that we will support one charity event on**
**an annual basis, as part of our objectives**| |Investment performance
against objectives|Para 1.41|**As a relatively newly registered charity**
**(24 May 2023) we are concentrating on**
**achieving income to set up and run the**
**hall initially before we can adopt an**
**investment policy.**| |Other||**N/A**| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**For this reporting period we opened with**
**a balance of £5200.41 and closed with a**
**balance of £7135.12, which is highly**
**encouraging.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**No reserves policy as yet, as we are a**
**new charity concentrating on ensuring**
**we have a viable business operation**| |Amount of reserves held|Para 1.22|**Zero**| |Reasons for holding zero
reserves|Para 1.22|**Because we are a relatively new charity,**
**only open for business from 1 July 2023,**
**we are more concerned in turning a net**
**profit , year on year, until we can**
**establish a sensible reserves policy**| |Details of fund materially in
deficit|Para 1.24|**We are not in deficit**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**We are confident that we have a viable**
**operation for the future.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Our principal source of funding is from**
**renting the Parish Hall out for community**
**activities.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**The principal risk facing the charity is**
**that if the community stop using the**
**Parish Hall for their range of activities,**
**then the income stream ceases**| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**A Constitution Document dated**
**24 May 23**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**The Charity is a registered CIO (1203242)**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are selected from the following:**
**Women’s Institute (up to 2)**
**Church Charity (up to 2)**
**Parish Council (up to 2)**
**Additional Trustees are selected by**
**invitation (up to 6)**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
**We have policies for the following**
**subjects that are used to train new**
**Trustees:**
**1.**
**Safeguarding**
**2.**
**Health & Safety**
**3.**
**Data Protection**
**4.**
**Environmental**
**5.**
**Equality**
**6.**
**Alcohol**
**7.**
**Conflict of Interest**
**8.**
**Accounting**
**9.**
**Complaints**
**10. Wifi & Broadband**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The Charity is independent of the Parish**
**Council and is run by a committee of**
**Trustees (7) and members (4). The**
**Chairman of the Committee is mandated**
**as a Trustee. Only the trustees have**
**voting rights.**| |Relationship with any related
parties|Para 1.51|**Breedon Parish Council holds the lease**
**to the Parish Hall and sub leases it to**
**Breedon Parish Hall CIO. The Trustees**
**manage the running of the Parish Hall.**| |Other||**N/A**| ## **Reference and Administrative details** |Charity name|Breedon Parish Hall| |---|---| |Other name the charity uses|N/A| |Registered charity number|1203242| |Charity’s principal address|Breedon Parish Hall
Priory Close
Breedon on the Hill
DE73 8LF| ||| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---| |R J HOUNSLOW|CHAIRMAN/
TREASURER||BREEDON HALL CIO by
CHAIRMAN and up to 4 other
Trustees| |R BATES|DEPUTY CHAIRMAN||| |P HYLAND|||| |L CARRICK|||| |S BROWN|||| |T BREAM|||| |J POND|SECRETARY||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |**Constitutional**
**Charity Expert**|Ms Clare
Morison|Thomson, Snell & Passmore, Heathervale House,
2-4 Vale Avenue
Tunbridge Wells
Kent
TN1 1DJ| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Rob Hounslow Full name(s)** ROBERT JOHN HOUNSLOW **Position (eg Secretary,** CHAIRMAN **Chair, etc) Date** 27 March 2025