## **Trustees’ Annual Report for the period** **From: 24[th] May 2023 To: 31[st] October 2024** **Charity name: Nuneaton Lawn Tennis Club** ## **Charity registration number: 1203237** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the
purposes of the
charity as set out in
its governing
document|Para 1.17|The advancement of the amateur sport of Tennis in
Nuneaton/Bedworth for the public benefit by the provision of
facilities for participation in the sport of Tennis.
To provide or assist in the provision of facilities in the
interests of social welfare for recreation or other leisure time
occupation of individuals who have need of such facilities by
reason of their youth, age, infirmity or disability, financial
hardship or social circumstances with the object of improving
their conditions of life.
Our tennis club has been on its current site for around 80
years and is registered with the Charity Commission as a CIO.
It is the only remaining LTA registered tennis club in the
Nuneaton area. The club is run by a committee (CC trustees)
consisting of club members who give their time on a voluntary
basis. Additional to our 2 artificial grass and 3 tarmac courts
we also have a clubhouse on the site. The site is owned on a
freehold basis by Nuneaton Lawn Tennis Club (NTC). The club
is members only with a current membership of around 210.
Membership is open to all and we have tennis coaching
available for both senior and junior members.| |Summary of the
main activities in
relation to those
purposes for the
public benefit, in
particular, the
activities, projects
or services
identified in the
accounts.|Para 1.17
and 1.19|Our main income in FY2024 was from annual membership
fees which is approximately £20,000 pa. For the past 3 years
our membership numbers have stayed roughly level despite
various initiatives to retain and increase membership.
However in FY2024 we saw a drop in membership numbers in
our junior sections. Whilst this does not greatly affect our
income it is a concern as the junior sections are the future of
the club and the sport.
Our expenditure is focused on maintaining and improving the
facilities of the club and making it a safe and pleasant place
to play for all members. In FY2023 we resurfaced our 2
artificial grass courts at a cost of £63,000. This totally
emptied our sinking fund and meant that FY2024 had to be a
year of recovery and minimal expenditure as we try and
rebuild our sinking fund. Expenditure summary:| |||Courts 3 to 5 cleaning – £900. This work was essential to
remove moss and debris to keep the courts safe
Legal fees – £1100. To complete the transfer of the land
ownership to NTC following the change in our legal status as
a CIO
Utility Bills – £6500. Electricity is our biggest outgoing, mainly
due to the floodlights
After the above expenditure was taken into account we
managed to transfer £10,000 into our sinking fund| |---|---|---| |Statement
confirming whether
the trustees have
had regard to the
guidance issued by
the Charity
Commission on
public benefit|Para 1.18|The club is run by a committee consisting of members who
give their time on a voluntary basis. These committee
members are the CIO trustees.
The trustees are very focused on the club’s purpose of
advancing the amateur sport of Tennis in Nuneaton/Bedworth
for the public benefit. Our focus is on the provision of
facilities for participation in the sport of Tennis.
As a club we contribute actively to enable more people to play
tennis more often, in a manner that it is safe, inclusive, and
fair. This applies regardless of a person’s age, disability,
gender reassignment status, sex, marital or civil partnership
status, pregnancy or maternity, race, sex, sexual orientation,
religion, race or sexual orientation, socio-economic status or
any other background.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant
making|Para 1.38|Not Applicable| |Policy on social
investment
including program
related investment|Para 1.38|Not Applicable| |Contribution made
by volunteers|Para 1.38|All NTC committee members (charity trustees) are NTC
members that volunteer their services free of charge to
manage the club| |Other||| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the
main achievements
of the charity,
identifying the
difference the
charity’s work has
made to the
circumstances of
its beneficiaries
and any wider
benefits to society
as a whole.|Para 1.20|The club is very focused on the getting more people active
and playing tennis. To that end we kept our FY2024
membership fee increases as low as possible with the
objective of growing membership. In particular we recognize
that the club juniors are the future of the club and the sport.
Just over 50% of our current membership are juniors and we
run a free of charge Junior Club Night every Friday night.
Additionally we have relationships with a number of local
schools which use our courts and coaching facilities on a
regular basis.
Also in FY2024 we took the decision to include floodlight
usage as part of the membership fee – so floodlights are free
to all members. This move was welcomed by our membership
as the main opportunity to play for many people is in the
evenings. Our aim in doing this is the retain current members
and attract new memberships.
As stated earlier the committee is always trying to improve
the facilities of the club. After the expense of court
resurfacing in the previous year FY2024 was always going to
be a year of recovery and minimizing expenditure. However
we have identified 2x main target improvements which we
want to complete asap:
Conversion of our floodlights to LED technology. They are
currently metal halide burning 8KW per court. Conversion to
LED technology will cut our carbon footprint and reduce our
utility bills by 60% – the electricity bill is currently our largest
annual expenditure
Replacement of our stop netting on 2 sides of our courts. One
side was completed in 2021 and we really need to complete
this project| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Achievements
against objectives
set|Para 1.41|As already stated we have kept our expenditure in FY2024 as
low as possible with the objective of rebuilding our sinking
fund. This was successful and we managed to transfer
£10,000 into our sinking fund| |Performance of
fundraising
activities against
objectives set|Para 1.41|| |Investment
performance
against objectives|Para 1.41|| |||| Other ## **Financial Review** |Review of the
charity’s financial
position at the end
of the period|Para 1.21|FY 2024, the club experienced a net surplus of £7,481, which
represents a decrease of £3,497 from the FY 2023 surplus of
£10,978 (excluding the £15,605 final payment for the
resurfacing of courts 1 and 2 in FY2023)
The weakened financial performance in 2024 is primarily
attributed to the following factors:
1. Increased utility costs: £1,686 additional expenditure
on electricity and £412 on gas.
2. Legal fees: £1,194 spent on transfer of land title
deeds into the name of Nuneaton Tennis Club.
3. Hard court cleaning: £900 for court maintenance.
4. Reduced membership fees: A decline of £482 in
annual memberships.
The impact of these expenses was partially offset by:
1. Deferred lawn maintenance costs: £600 in invoices
not received during FY 2024 (expected in FY 2025).
2. Increased ball sales: Generating an additional £319
In October 2024, the committee approved a transfer of
£10,000 from the current account to the sinking fund. As of
31st October 2024, the total cash balance, including the
sinking fund, stood at £23,869.| |---|---|---| |Statement
explaining the
policy for holding
reserves stating
why they are held|Para 1.22|The club has 2 bank accounts. The first account is used for all
day to day transactions. The 2nd account is a sinking fund
which is used to build up funds for major facility improvement
projects: Partial stop netting replacement (FY2021), resurface
courts (FY2023). Target projects: Floodlight conversion to LED
technology – estimated at £35,000, Stop netting replacement
–estimated at £20,000| |Amount of
reserves held|Para 1.22|Currently £10,000| |Reasons for
holding zero
reserves|Para 1.22|As stated above| |Details of fund
materially in deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about
the charity
continuing as a
going concern|Para 1.23|Not applicable| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s
principal sources of
funds (including
any fundraising)|Para 1.47|The charity’s main source of income is annual membership
fees| |Investment policy
and objectives
including any
social investment
policy adopted|Para 1.46|Not applicable| |A description of the
principal risks
facing the charity|Para 1.46|The main riskwe have is that memberships fall. This is a
significant risk as membership fees are the clubs main source
of income. To counteract this we keep membership fees as
low as possible – baring in mind our running costs and the
need to improve facilities. We also use open days, advertising,
social media, etc to promote the club and encourage new
members| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution of Nuneaton Lawn Tennis Club –
25th May 2023| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Nuneaton Lawn Tennis Club is a Charitable
Incorporated Organisation (CIO). Charity
Registration Number: 1203237| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|All NTC committee members (CC trustees)
shall retire with effect from the conclusion of
the Annual General Meeting (AGM) next after
his or her appointment but shall be eligible for
re-election at that annual general meeting.
A potential trustee must be nominated and
seconded by two CIO members entitled to
vote at that meeting.
All trustees will be elected by a show of
hands.| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|| |---|---|---| |You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Committee members (CCTrustees) are club
members who volunteer their services. Hence
they are generally aware of how the club
operates. Any further details they need will be
provided by other committee members after
election at the AGM| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Not applicable| |Relationship with any
related parties|Para 1.51|Not applicable| |Other||| ## **Reference and Administrative details** |Charity name|Nuneaton Lawn Tennis Club| |---|---| |Other name the charity uses|| |Registered charitynumber|1203237| |Charity’s principal address|Nuneaton Lawn Tennis Club
Caldwell Road
Nuneaton
CV11 4QE| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Ryan Forrest|Chair||| ||Irene Grice|Vice Chair||| ||Malcolm Thomas|Treasurer||| ||Matthew Golby|Secretary||| ||Ken Key|MembershipSecretary||| ||Mark Hughes|Head Coach||| ||Darren McHale|||| ||Joe Ridings|||| ||Leyton Ainslie=Huffer|||| ||Linda Kirk|||| ||Alex Wilson|||| ||Chris Delaney|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Ryan Forrest **Position (eg Secretary, Chair, etc)**[Chair ] **Date** 11/08/2025 **Charity Name No (if any) Nuneaton Lawn Tennis Club �1203237 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 24/05/2023 31/10/2024 |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**27,111**
**1,664**
**2,400**
**185**
**1,141**
**119**
**1,096**
**999**
**34,715**
**-**
**-**
**-**
**34,715**
**930**
**188**
**6,544**
**615**
**7,806**
**336**
**1,189**
**2,319**
**681**
**765**
**464**
**1,194**
**-**
**23,032**
**-**
**-**
**-**
**23,032**
**11,683**
**-**
**12,124**
**23,807**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**27,111**
**1,664**
**2,400**
**185**
**1,141**
**119**
**1,096**
**999**
**34,715**
**-**
**-**
**-**
**34,715**
**930**
**188**
**6,544**
**615**
**7,806**
**336**
**1,189**
**2,319**
**681**
**765**
**464**
**1,194**
**-**
**23,032**
**-**
**-**
**-**
**23,032**
**11,683**||**Last year**
**to the nearest £**| |Membership|**27,111**|||||**-**| |Match Fees|**1,664**|||||**-**| |CoachingFees|**2,400**|||||**-**| |Floodlight Tokens|**185**|||||**-**| |Ball Sales|**1,141**|||||**-**| |Visitors Fees|**119**|||||**-**| |Events|**1,096**|||||**-**| |Other Income|**999**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**34,715**|||||**-**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |~~**_Sub total_**~~|**-**|||||**-**| |**_Total receipts_ **
**A3 Payments**||||||| |||||||**-**| |||||||| |FridayNight Coaching|**930**|||||**-**| |League Fees|**188**|||||**-**| |Club Maintenance|**6,544**|||||**-**| |Capital Spend|**615**|||||**-**| |Utilities|**7,806**|||||**-**| |Insurance|**336**|||||**-**| |Sundry|**1,189**|||||**-**| |Ball Purchase|**2,319**|||||**-**| |LTA Affiliation|**681**|||||**-**| |Trophies|**765**|||||**-**| |Events|**464**|||||**-**| |Legal Fees|**1,194**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**23,032**|||||**-**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**-**| |||||||| ||**11,683**|**-**|**-**|**11,683**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**12,124**|**-**|**-**|**12,124**||**-**| ||**23,807**|**-**|**-**|**23,807**||**-**| CCXX R1 accounts (SS) 10/08/2025 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Land and Buildings
COOP Trading Account
Barclays Sinking Fund
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**13,807**
**-**
**10,000**
**-**
**-**
**-**
**23,807**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Ken Key
Malcolm Thomas|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Ken Key|10/08/2025| |||Malcolm Thomas|03/08/2025| CCXX R2 accounts (SS) 10/08/2025 2 (HARITY (OMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Nunealon Lawn Tennis Club On accounts for the year ended 31 October 2024 Charity no (if any) 1203237 Set out on pages I report to the trustees on my examination ofthe accounts ofthe above charity ("the Trust") for the year ended 3111012024. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparalion of the accounts in accordance with the requirements of the Charities Act 2011 I'lhe Act"). I report in respect of my examinalion of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable DireGtions given by the Charity Commission under section 145{5)Ib) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause lo believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the appliGable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other Matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 1010812025 Name: Paul Martin Jordan Relevant professional qualificationls) or body lif any): CIMA I Chartered Institute of Management Accountants) Address: 12 Eastward Avenue , York, North Yorkshire, Y010 4LZ IER Oct 2018 Section B Disclosure Only complete if the examiner needs lo highlight malerial mallers of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. No matters of material concern found during independent review. Phone calls made to clarify and confirm figures 0110712028 and 0710812024 between Malcolm Thomas and Paul Jordan. Backing documentation checked, bank statements checked and sample selection for audit purposes all present and correct. IER Oct 2018