# **MINUTES OF CROES-Y-PARC BAPTIST CHURCH FIRST AGM AS A REGISTERED CHARITY 17 March 2024** ## **The meeting was led by Nathan Humphreys, Church Secretary** ## **SUMMARY** **Chapel discussed various topics including the recent change in their organization's status to a registered charity, the importance of love, charity, and selflessness in the Christian faith, and the church's finances and a call for members to be generous in their giving. The Chapel convened a list of members, discussing the future of the church, and proposing a follow-up meeting regarding the structure and roles within the church.** ## **1. Charity Status Adjustments** Chapel discussed the recent change in their organisation's status to a registered charity, and its to ensure the continuation and preservation of their community, noting that this led to adjustments in the annual covenant service. It was explained that this year's service would be a mix of a covenant service, an annual general meeting, and a service to officially accept the new constitution. Chapel emphasised that they have moved away from the idea of a sacred-secular divide and that their services would not be segmented into secular and sacred parts. ## **2. Church Membership Options** The Church Secretary explained the different types of membership options, including full members and associate members, as well as voting and voting rights for full members. Each person attending was asked to decide whether they met the criteria for full member, or associate. At the end of the meeting each participant was asked to indicate on a membership sheet who they were and membership status. ## **3. Church Structure** The meeting discussed the need for a follow-up meeting regarding the structure and roles within the church, as well as the potential need for additional volunteers. Appointment of officers, aside from Trustees, was deferred to a later date. ## **4. Church Finances** The starting balance for the year was £8,064.70, and the final balance was £5,900.41, with a deficit of £2,164.29 mainly due to one-off payments related to the building. However, they had received permission to use the building fund for repairs, which had increased from £17,720 to £51,951 due to generous donations. The current account balance was £5,896, and the building fund balance was £63,955, with a need for approximately £10,000 more to cover the cost of rebuilding the wall. The Treasurer proposed taking out a £60,000 pounds interest-free loan from the Baptist Union, which was agreed unanimously by the congregation. CYP YEAR END ACCOUNTS FOR 3111212023 Croes y Parc Baptist Church Recelpts and Payments Account For Year Endln8 31st December 2023 Receipts ReceSpts Urtro$trl¢ted Restrlcted Funds £ Funds £ Deslsnated Funds £ Total Funds £ Total Funds £ •$ as at 31112123 at 31112122 Voluntary Income Donations Tax Refund (Gift Aid) Grants (Benlfactl Special Collectlons /Mlsc Donatlons Child Sponsor5hlp Just Glvln 21,700.00 5,453.00 37965 6518 2645 4656 742 618 53144 59665 11971 2645 5039 742 618 31388 4665 383 566 595 SubTotal Income from Events and Actlvltles Tear Fund gift and Quiz Gift for Lydia R&A Su ort 27536 37214 385 205 5425 6015 385 205 5425 6015 Sub Total Investmènt Income Investment Income Insurance payout 18 1452 1470 Sub Total Total Recei 27536 591S9 86695 39693 Page lof5 CYP YEAR END ACCOUNTS FOR 3111212023 Payments Payments Unrestrlcted Restrlcted Desl8nated Funds £ Funds £ Funds £ Total Funds £ as at 31112123 Total Funds É as at 31112122 Charltable Payments Chlld sponsorship Tearfund Lydia Glft R&A Su 742 385 205 5425 6757 742 385 205 5425 6757 1048 1046 6250 ort Sub Total 8344 Church Actlvltles Mlsslon 644 644 561 561 Sub Total Operatlonal Costs Staff costs Worship includln8 AV and Licen¢es Utilities Bullding Insurance Bulldln8 expenses, refreshments Bullding Maintenance Inc Boller servlce etc, BU / EA fees Repayment of BU Loan Bullding project fees Preacher Expenses Mlssion Support 10829 724 2191 1324 752 1115 395 3000 1381 140 10829 724 2191 1324 752 1115 395 3000 1831 140 20688 497 5477 333 17500 1200 450 Sub Total 21851 450 22301 45695 Total Pa ments 22495 7207 29702 54600 Pa8e2of5 CYP YEAR END ACCOUNTS FOR 3111212023 Net Receipts and Payments 5041 51952 56993 -14907 Statement of Assets and Llabllltles as at 31st December 2023 Cash Funds at the Bank Unrestrlcted Restrlrted Funds £ Funds £ Desl8nated Funds £ Total Funds £ 31112123 Total Funds £ 31112122 Current ac¢ount Bulldln8 Account Savln8s Account 5041 5041 51952 10156 8064 17720 10060 51952 10156 Totals 5041 51952 10156 67149 35844 Total Cash Avallable 3111212023 67,149 No Loans taken out, no repayments due Note$ to Accounts i Basls of preparatlon The accounts have been prepared on the receipts and payments basls Sn accordance wlth the Baptlst Unlon Guldance Statement 2 Funds Unrestrlcted funds are general funds of the church that are not subject to any ￿$trICt10n5 regardlng use and are available for appllcatlon on the general purpose of the church. Pa8e3of5 CYP YEAR END ACCOUNTS FOR 3111212023 Restricted funds have a speclfic purpose attached to them ac¢ordSng to the wlshes of the donors and are not avallable for general use by the church. Designated funds are deslgnated by the church for a particular purpose, The Bulldin8 Fund Is restrlcted for the purpose of repaying Loans relatln8 to the construttion and flttin8 Out of the new thurch hallwithln the church grounds, and building refurbishment of the Maln Church bulldln8 and grounds Includlng the boundary wall. All donations made by the congregation directly into the Bullding Fund are deemed restrlcted funds 3 Loans Any Loans wlll be taken out on an Interest free basls. 4 Reserves It is the Trustees alm to hold reserves roughly equlvelent to 4 months normal operatln8 Costs for the Church Approved by the Trustees on Accounts sl8ned by Sectrtary Oate: 10.01. l* Treasurer Date: Approved By Trustees Date: i?/z14 Page4of5 CYP YEAR END ACCOUNTS FOR 3111212023 Date: Iq /&/z¥ Page5of5 # **MINUTES OF CROES-Y-PARC BAPTIST CHURCH FIRST AGM AS A REGISTERED CHARITY 17 March 2024** ## **The meeting was led by Nathan Humphreys, Church Secretary** ## **SUMMARY** **Chapel discussed various topics including the recent change in their organization's status to a registered charity, the importance of love, charity, and selflessness in the Christian faith, and the church's finances and a call for members to be generous in their giving. The Chapel convened a list of members, discussing the future of the church, and proposing a follow-up meeting regarding the structure and roles within the church.** ## **1. Charity Status Adjustments** Chapel discussed the recent change in their organisation's status to a registered charity, and its to ensure the continuation and preservation of their community, noting that this led to adjustments in the annual covenant service. It was explained that this year's service would be a mix of a covenant service, an annual general meeting, and a service to officially accept the new constitution. Chapel emphasised that they have moved away from the idea of a sacred-secular divide and that their services would not be segmented into secular and sacred parts. ## **2. Church Membership Options** The Church Secretary explained the different types of membership options, including full members and associate members, as well as voting and voting rights for full members. Each person attending was asked to decide whether they met the criteria for full member, or associate. At the end of the meeting each participant was asked to indicate on a membership sheet who they were and membership status. ## **3. Church Structure** The meeting discussed the need for a follow-up meeting regarding the structure and roles within the church, as well as the potential need for additional volunteers. Appointment of officers, aside from Trustees, was deferred to a later date. ## **4. Church Finances** The starting balance for the year was £8,064.70, and the final balance was £5,900.41, with a deficit of £2,164.29 mainly due to one-off payments related to the building. However, they had received permission to use the building fund for repairs, which had increased from £17,720 to £51,951 due to generous donations. The current account balance was £5,896, and the building fund balance was £63,955, with a need for approximately £10,000 more to cover the cost of rebuilding the wall. The Treasurer proposed taking out a £60,000 pounds interest-free loan from the Baptist Union, which was agreed unanimously by the congregation.