2024-03-31-accounts - The 4566 Preservation Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period

From 23 May 2023 - Period start date

To 31 March 2024 - Period end date

Charity name: THE 4566 PRESERVATION GROUP

Charity registration number: 1203207

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance the education of the general public in the history and development of the great western railway by the restoration, preservation and exhibition of the former great western railway locomotive number 4566 and any associated rolling stock, equipment and artefacts, relics, documents and records of historic and scientific interest and to advance the education of the public in the technical skills required to restore and preserve the said locomotive.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To fulfil these aims, the Trust attends various railway-themed events with a display stand and engages with the public to talk about the 4566 Locomotive, encourage participation in its maintenance and operation and solicit donations
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees confirm that they have had regard to the Charity Commission’s guidance on public benefit when exercising any powers or duties to which the guidance is relevant.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Not applicable
Policy on social investment including program related investment	Para 1.38	Not applicable
Contribution made by volunteers	Para 1.38	Not applicable

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The charity has held a range of successful fundraising activities which will contribute to the restoration of the 4566 locomotive. A photographic archive has been created which will advance the education of the public.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Not applicable
Performance of fundraising activities against objectives set	Para 1.41	Not applicable
Investment performance against objectives	Para 1.41	Not applicable
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	See separate treasurers report for figures.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	No Reserves Held
Amount of reserves held	Para 1.22	Not applicable
Reasons for holding zero reserves	Para 1.22	Not enough money held for reserves to be worthwhile, research into fixed term bonds is being undertaken for when the time comes

Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Not applicable

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Principal sources of funds are donations made at railway themed fundraising events. There is also a small number of online donations via crowdfunding.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Not applicable
A description of the principal risks facing the charity	Para 1.46	The Trustees have reviewed the major risks to which the Trust may be exposed and procedures (including insurance) is in place to mitigate these risks.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO Foundation Constitution
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Election to post.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Trustees are recommended to read the Charity Commission website on the role of a Trustee.
The charity’s organisational structure and any wider	Para 1.51	The Trustees, who act in a voluntary capacity, are assisted in the

network with which the charity works		maintenance and operation of the 4566 locomotive by a number of skilled individuals, who can be assisted, under close supervision, by keen individuals learning the various skills required.
Relationship with any related parties	Para 1.51	Not applicable
Other		Not applicable

Reference and Administrative details

Charity name	THE 4566 PRESERVATION GROUP
Other name the charity uses	N/A
Registered charity number	1203207
Charity’s principal address	2 Essen Lane Kilsby RUGBY Northamptonshire CV23 8XQ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
IAN GORDON WHITLAM	CHAIRMAN
CHARLIE DELANEY		01/09/2024
PAUL CHRISTOPHER FATHERS TD MA MBA	VICE CHAIRMAN
SARAH JANE THOMPSON	SECRETARY
THOMAS JOSEPH CLARKE	TREASURER
DUNCAN ROBERT GEORGE BALLARD
TIMOTHY JAMES HOLFORD STREVENS
SHEENA JANE STREVENS

– Corporate trustees names of the directors at the date the report was approved

Director name None.

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year None.

Funds held as custodian trustees on behalf of others

Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and	addresses of advisers (Optional information)	addresses of advisers (Optional information)
Type of adviser	Name Address




Name of chief executive or names of senior staff members (Optional information)
None

Exemptions from disclosure

Reason for non-disclosure of key personnel details Not applicable

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

	SARAH JANE THOMPSON	THOMAS CLARKE

	SECRETARY	TREASURER
	19 November 2024
	19 November 2024

The 4566 Preservation Group Treasurers Annual Report 23/05/2023 - 31/03/2024

Opening balance 23/05/2023 : £3658.13 old building society bonds transferred into new bank account on 22/09/2023 not declared.

4566 Preservation Group bank account Created 23/07/2023

Regular Donations (Standing Order) for the financial period: £270.00

Just Giving Donations for the financial period: £1361.44

Sale of Donated goods and obsolete assets: £6714.49

Outgoings one transaction £67.00 for domain renewal