## **Wheldrake Pre-School**
**(Charity number: 1203174)**
**Trustees annual report & financial statements for the year ended**
**31st August 2025**
Charity accounts preparation & independent examination service
## **Wheldrake Pre-School**
**(Charity number: 1203174)**
|**Contents**||
|---|---|
|**Index**|**Page**|
|**Report of the trustees**|**1**|
|**Independent examiner's report**|**4**|
|**Receipts & payments accounts**|**5**|
|**Statement of assets and liabilities**|**6**|
|**Notes to the accounts**|**7**|
## **Trustees' Annual Report**
## **From: 1st September 24 To: 31st August 2025**
## **Charity's full name Wheldrake Pre-School**
**Registered Charity number 1203174**
## **Objectives and activities**
## **Summary of the purposes of the charity set out in its governing document**
The aims of the charity are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
(c) instigating and adhering to and furthering the aims and objects of the Early Years Alliance.
## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts**
The charity is a registered provider of nursery education under the City of York's Early Years Development Plan and as such has received Early Years Funding from the City of York Council during the current financial year. The Early Years Funding represents the main source of income of the playgroup. During the year, there were fundraising and social events .
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
## **Achievements and performance**
## **circumstances of its beneficiaries and any wider benefits to society as a whole.**
During the year the Preschool has continued to provide an environment which is enriching, high quality, caring and challenging
We continued to utilise our large outdoor area, exploring outdoor learning alongside our woodland days which enrich our provision for our children.
We successfully re-branding our setting, updating logos, stationary and advertising in line with the new CIO status.
In June after lots of planning we successfully secured a classroom space in our Village Primary School and changed our Ofsted registration. Summer was spent planning and shaping our provision in a new location, we also committed to opening an additional day during the week in the next academic year. This move is a fantastic opportunity for us as a setting to further enhance the learning a dedicated, high-quality Early Years space that supports even more enriching experiences for our children.
## **Financial review**
The CIO was dormant until January 2024 when the assets from Wheldrake PreSchool Playgroup were transferred. Therefore the active period for the comparative figures runs from February 2024 to August 2024.
## **Statement explaining the policy for holding reserves stating why they are held**
It is the policy of the charity to maintain unrestricted funds at a level that equates to approximately 3 months unrestricted expenditure. This provides sufficient funds to cover management and administration and
1
p g support costs. Unrestricted funds have been maintained at at least this level throughout the year. In addition, it is the policy of the charity to maintain unrestricted funds at a level sufficient to cover the legal and other costs of closure (redundancy, etc). The reserves policy is reviewed annually
## **Amount of reserves held**
£28,777 of unrestricted reserve
## **Reasons for holding zero reserves**
N/A
## **Funds materially in deficit**
None
## **Explanation of any uncertainties about the charity continuing as a going concern**
None
## **Structure, governance and management**
**Description of the charity's trusts**
## **Type of governing document**
**(e.g. trust deed, royal charter)**
**How the charity is constituted** CIO registered on 22nd May 2023
**(e.g unincorporated association, CIO)**
**Trustee selection methods including** Elected at AGM **details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees**
## **Reference and administration details**
**Charity's full name** Wheldrake Pre-School
**Other names the charity is known by**
**Wheldrake C of E Primary School North Lane Wheldrake, York Postcode YO19 6BB**
## **Names of the trustees who manage the charity**
**Trustee name Office (if any) Dates acted if not for Name of person (or body) entitled to appoint trustee (if whole year any)**
Sarah Levitt Helen Harlow Jennifer Triffit Sandra Winfield Victoria Mitchison
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**Names and addresses of advisers (OPTIONAL) Type of adviser Name Address Independent Examiner** Karen Wood ACMA Outsource Accounting Services & Independent Examinations 2 Galligap Lane Osbaldwick, York YO10 3NR **Bankers** The Cooperative Bank
**Name of chief executive or names of senior staff members**
**Declaration**
**The trustees declare that they have approved the Trustees Annual Report and Accounts Signed on behalf of the charity's trustees**
## **Signature**
**Full Name** Sarah Levitt **Position** Trustee **Date** 01/06/2026
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I report on the accounts of: **Wheldrake Pre-School** for the year ended: **31st August 2025** which are set out on pages 5 to 7.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- 2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Karen Wood (ACMA)** Outsource independent examination service
25/06/2026
**Date:**
2 Galligap Lane Osbaldwick York YO10 3NR
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## **Wheldrake Pre-School**
(Charity number: 1203174)
**----- Start of picture text -----**
Receipts & payments accounts for the year ending: 31st August 2025
2025 2024
Unrestricted Restricted Total Total
funds funds funds funds
Receipts £ £ £ £
Fees 9,878 - 9,878 6,093
City of York Council 67,181 1,750 68,931 24,987
-
Donations & fundraising 5,123 5,123 4,375
Milk refund 575 - 575 259
Bank interest - - - 81
Total receipts 82,757 1,750 84,507 35,795
-
-
Payments
Salaries 54,529 2,775 57,304 35,746
Staff training & other costs 301 170 471 190
Rent 13,878 - 13,878 6,800
Milk & refreshments 742 - 742 289
Membership, DBS & subscriptions 823 - 823 340
Play materials, activities & equipment 1,487 1,196 2,683 413
Cleaning, consumables & renewals 1,372 - 1,372 89
Office & computer costs 708 - 708 361
Insurance 604 - 604 952
Fundraising costs 349 - 349 740
IE fees 370 - 370 370
Administration & Sage fees 223 - 223 179
Payroll fees 1,037 - 1,037 864
Total payments 76,423 4,141 80,564 47,333
Net of receipts/(payments) 6,334 (2,391) 3,943 (11,538)
Transfers between funds -
Balance brought forward 22,443 4,084 26,527 38,065
Balance carried forward 28,777 1,693 30,470 26,527
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## **Wheldrake Pre-School**
(Charity number: 1203174)
**----- Start of picture text -----**
Statement of assets and liabilities at: 31st August 2025
2025 2025 2024
Unrestricted Restricted Total Total
funds funds funds funds
Assets £ £ £ £
Cash at bank and in hand
Current bank account 28,777 1,693 30,470 23,177
Savings bank account - - - 8
- - -
Barclays account 3,339
Petty cash - - - 3
28,777 1,693 30,470 26,527
2025 2025 2025 2024
Unrestricted Restricted Total Total
funds funds funds funds
Liabilities £ £ £ £
Independent examination fee 370 - 370 370
370 - 370 370
**----- End of picture text -----**
6
**31st August 2025**
## **Wheldrake Pre-School**
(Charity number: 1203174)
**Notes to the accounts for the year ended:**
## **1. Basis of Accounts**
The trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
## **3. Restricted income funds**
**Fund name Purpose**
|Child's DAF
Thorganby Fund
Forest School
Child's DAF
Donation for Forest School
**Total Funds**
**Restricted funds**
Thorganby Fund
**Unrestricted funds**
Thorganby Fund
Ward funding
Ward funding
EYITT
EYITT|**Balance**
**Incoming**
**Resources**
**Trf between**
**Balance**
**transferred**
**resources**
**expended**
**funds**
**c/fwd**
**£**
**£**
**£**
**£**
**22,443**
**82,757**
**76,423**
**-**
**28,777**
10
-
10
-
-
128
-
128
-
-
1,228
-
1,228
-
-
1,693
-
-
-
1,693
1,025
1,750
2,775
-
-
**4,084**
**1,750**
**4,141**
**-**
**1,693**
**26,527**
**84,507**
**80,564**
**-**
**30,470**
Purchase of equipment for Forest School
Grant for new shed, playhouse and outside area
Disability Access fund for specialist equipment and toys to
enhance education and play.
Funding for Makaton training and staff time
Funding for outside area
Funding to train graduates in early years settings|
|---|---|
7
## **Approval of accounts for the year ended:**
The report and accounts were approved at a meeting of the trustees held on:
**31st August 2025 Date**
**Signed for and on behalf of the trustees: Signature Name Position (e.g. Chair etc) Date**
**Signature Name Position (e.g. Chair etc)**
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Date
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