## **Wheldrake Pre-School**
**(Charity number: 1203174)**
**Trustees annual report & financial statements 15 months to**
**31st August 2024**
Charity accounts preparation & independent examination service
## **Wheldrake Pre-School**
**(Charity number: 1203174)**
|**Contents**||
|---|---|
|**Index**|**Page**|
|**Report of the trustees**|**1**|
|**Independent examiner's report**|**4**|
|**Receipts & payments accounts**|**5**|
|**Statement of assets and liabilities**|**6**|
|**Notes to the accounts**|**7**|
## **Trustees' Annual Report**
## **From: 22nd May 2023 To: 31st August 2024**
## **Charity's full name Wheldrake Pre-School**
**Registered Charity number 1203174**
## **Objectives and activities**
## **Summary of the purposes of the charity set out in its governing document**
The aims of the charity are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
(c) instigating and adhering to and furthering the aims and objects of the Early Years Alliance.
## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts**
The charity is a registered provider of nursery education under the City of York's Early Years Development Plan and as such has received Early Years Funding from the City of York Council during the current financial year. The Early Years Funding represents the main source of income of the playgroup. During the year, there were fundraising and social events .
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
## **Achievements and performance**
## **Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.**
During the year the Preschool has continued to provide an environment which is enriching, high quality, caring and challenging.
Following our conversion to a CIO in January the trustees have actively progressed with the re-branding of the setting, re-designing logos and websites.
Staff have embraced our new outdoor area on the bowling green which has provided opportunities for different outdoor learning along side our woodland days which enrich our provision for our children.
Staff continue to devlope Makaton practice in day to day operations of the setting.
A generous donation has enabled Staff to purchase equipment which promote independance and self care.
Staff have continued to embed our new way of planning and our new personalised curriculum for the setting.
## **Financial review**
## **Review of the charity’s financial position at the end of the period**
The CIO was dormant until January 2024 when the assets from Wheldrake PreSchool Playgroup were transferred. Therefore the active period rund from February 2024 to August 2024.
## **Statement explaining the policy for holding reserves stating why they are held**
It is the policy of the charity to maintain unrestricted funds at a level that equates to approximately 3 months unrestricted expenditure. This provides sufficient funds to cover management and administration and
1
p g support costs. Unrestricted funds have been maintained at at least this level throughout the year. In addition, it is the policy of the charity to maintain unrestricted funds at a level sufficient to cover the legal and other costs of closure (redundancy, etc). The reserves policy is reviewed annually
## **Amount of reserves held**
£33,981 of unrestricted reserve
## **Reasons for holding zero reserves**
N/A
## **Funds materially in deficit**
None
## **Explanation of any uncertainties about the charity continuing as a going concern**
None
## **Structure, governance and management**
**Description of the charity's trusts**
## **Type of governing document**
**(e.g. trust deed, royal charter)**
**How the charity is constituted** CIO registered on 22nd May 2023
**(e.g unincorporated association, CIO)**
**Trustee selection methods including** Elected at AGM **details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees**
## **Reference and administration details**
**Charity's full name** Wheldrake Pre-School **Other names the charity is known by Charity’s principal address Wheldrake Village Hall Broad Highway Wheldrake, York Postcode YO19 6BU**
## **Names of the trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body) entitled to appoint trustee (if**
**any)**|
|---|---|---|---|
|Victoria Mitchison
Jennifer Triffit
Sandra Winfield
Sarah Levitt
Helen Harlow||||
2
**Names and addresses of advisers (OPTIONAL) Type of adviser Name Address**
**Independent Examiner** Karen Wood ACMA Outsource Accounting Services & Independent Examinations 2 Galligap Lane Osbaldwick, York YO10 3NR **Bankers** Barclays Bank PLC 1-3 Parliament Street York YO1 8SE
**Name of chief executive or names of senior staff members**
## **Declaration**
**The trustees declare that they have approved the Trustees Annual Report and Accounts**
**Signed on behalf of the charity's trustees**
**Signature Full Name** Sarah Levitt **Position** Trustee **Date** 16/06/2025
3
**Independent examiner’s report to the trustees of Wheldrake Pre-School**
I report on the accounts of: for the period ended: **31st August 2024**
## **Wheldrake Pre-School**
which are set out on pages 5 to 7.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- 2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Karen Wood (ACMA)** Outsource independent examination service 2 Galligap Lane Osbaldwick York YO10 3NR
27/06/2025
**Date:**
4
## **Wheldrake Pre-School**
(Charity number: 1203174)
|**Receipts &payments accounts for the 15 months ending:**
**31st August 2024**|**Receipts &payments accounts for the 15 months ending:**
**31st August 2024**|**Receipts &payments accounts for the 15 months ending:**
**31st August 2024**|**Receipts &payments accounts for the 15 months ending:**
**31st August 2024**|
|---|---|---|---|
|||||
|**Balance carried forward**
**Net of receipts/(payments)**
**Payments**
Salaries
Staff training & other costs
Rent
Membership, DBS & subscriptions
IE fees
Administration & Sage fees
Cleaning, consumables & renewals
**Total receipts**
**Transfers between funds**
**Funds received from Wheldrake Preschool**
**Playgroup charity number 1019668**
**Total payments**
Play materials, activities & equipment
Office & computer costs
Insurance
Fundraising costs
Payroll fees
Milk & refreshments
Donations & fundraising
Bank interest
Milk refund
**Receipts**
Fees
City of York Council|**Unrestricted**
**funds**
**£**
6,093
24,987
4,375
259
81
**35,795**
35,746
190
6,800
289
340
413
89
361
952
740
370
179
864
**47,333**
**(11,538)**
**33,981**
**22,443**|**Restricted**
**funds**
**£**
-
-
-
-
-
**-**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
**-**
**4,084**
**4,084**|15 months
**2024**
**Total**
**funds**
**£**
6,093
24,987
4,375
259
81|
||||**35,795**|
||||35,746
190
6,800
289
340
413
89
361
952
740
370
179
864|
||||**47,333**|
||||**(11,538)**
**-**
**38,065**|
||||**26,527**|
5
## **Wheldrake Pre-School**
(Charity number: 1203174)
|**Statement of assets and liabilities at:**|**31st August 2024**|**31st August 2024**|**31st August 2024**|
|---|---|---|---|
|Current bank account
Savings bank account
Barclays account
Petty cash
**Assets**
**Cash at bank and in hand**|**Unrestricted**
**funds**
**£**
19,093
8
3,339
3
**22,443**|**0**
**Restricted**
**funds**
**£**
4,084
-
-
-
**4,084**|**2024**
**Total**
**funds**
**£**
23,177
8
3,339
3|
||||**26,527**|
|**Liabilities**
Independent examination fee|**Unrestricted**
**funds**
**£**
370
**370**|**2024**
**Restricted**
**funds**
**£**
-
**-**|**2024**
**Total**
**funds**
**£**
370|
|---|---|---|---|
||||**370**|
6
**Notes to the accounts for the period ended:**
**31st August 2024**
## **Wheldrake Pre-School**
(Charity number: 1203174)
## **1. Basis of Accounts**
The trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
## **2. Transfer of assets to CIO**
The accounts have been drawn up for a 15 month period as on 31st August 2024 . The CIO was dormant until the charity assets were transferred from Wheldrake PreSchool Playgroup , charity number 1019668 to the new CIO registered under number 1203174 . This was done on 31st January 2024.
## **3. Restricted income funds**
|**Fund name**|**Purpose**||||
|---|---|---|---|---|
|Child's DAF|Disability Access fund for specialist equipment and toys to||||
|Thorganby Fund|enhance education and play.
Grant for new shed, playhouse and outside area||||
|Parish Council|Grant for outside play and educational equipment to enhance the||||
||children’s outdoor learning.||||
|Donation for Forest School|Purchase of equipment for Forest School||||
|Thorganby Fund|Funding for Makaton training|and staff time|||
|Ward funding|Funding for outside area||||
|EYITT|Funding to train graduates in|early years|settings||
||**Balance**
**Incoming**|**Resources**|**Trf between**|**Balance**|
||**transferred**
**resources**|**expended**|**funds**|**c/fwd**|
||**£**
**£**|**£**||**£**|
|**Unrestricted funds**|**33,981**
**35,795**
|**47,333**|**-**|**22,443**|
|**Restricted funds**|||||
|Child's DAF|10
-
|-|-|10|
|Forest School|128
-
|-|-|128|
|Thorganby Fund|1,228
-
|-|-|1,228|
|Ward funding|1,693
-
|-|-|1,693|
|EYITT|1,025
-
|-|-|1,025|
||**4,084**
**-**
|**-**|**-**
|**4,084**|
||||||
|**Total Funds**|**38,065**
**35,795**
|**47,333**|**-**
|**26,527**|
7
## **Approval of accounts for the period ended:**
## **31st August 2024**
The report and accounts were approved at a meeting of the 17th June 2025 trustees held on:
## **Date**
## **Signed for and on behalf of the trustees:**
**Signature**
**Signature**
Sarah Levitt
## **Name**
Victoria Mitchinson
## **Name**
Trustee **Position (e.g. Chair etc)** 27/06/2025 **Date**
Trustee **Position (e.g. Chair etc)** 27/06/2025 **Date**
8