BOSCASTLE & CRACKINGTON (BCGC) GIG CLUB CIO
Charity no. 1203094
Chairs’ report and annual accounts
1 JAN 2023 – 31 DEC 2023
Note: This Chair’s report has been prepared jointly by the outgoing Chair, Phoebe Millar and the incoming Chair, Paul Cook.
Club structure
The name of the Charitable Incorporated Organisation (“the CIO”) is Boscastle and Crackington Gig Club CIO
The charity trustees manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO on behalf of its membership and other donation suppliers. The CIO operates under the principle ‘to support amateur sport in the community’ and operates this generally across the geographic area of Boscastle and Crackington Haven. The Trustee positions are all carried out by volunteers who devote a large amount of their club time to this role. The club represents a mix of age and ability to meet our objective of healthy recreation in the community. We are aware that the mix is not currently ideally balanced and so measures are in place to actively seek and increase younger members including involvement for junior (under 16) membership.
Names of the Charity Trustees who Manage the Charity Trustee and Office (if any )
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1: Phoebe Millar (Chair)
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2: Dan Forester Treasurer
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3: Sue Stickney
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4: Clare FitzGibbon
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5: Mo Connelly-Webster
Names & Addresses of finance account advisors
Bank: TSB 1 Belle Vue, Bude Cornwall EX23 8JJ
Description of the Charity's Trusts Type of Governing Document: Constitution How the Charity is Constituted:
Boscastle & Crackington Gig Club is a Charitable Incorporated Organisation, with an adopted constitution agreed by its members. The club’s constitution is based on Charity Commission adapted templates.
Charitable Incorporated Organisation Trustee Selection Methods: Board members are selected through election via secret ballot at the club’s Annual General Meeting, or otherwise when vacancies arise. Club members are eligible to vote.
Charity Commission Guidance is followed in onboarding and briefing new trustees..
Statutory Declaration
The trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties.
Aims and sustainability
The Trustee work includes reviewing and managing governance, safety, welfare, training provision, providing rowing for all members of the club, appropriate insurance levels, provision of a web site, email and other app based communications and regular meeting groups. The Trustees are working on developing structure and procedures to maintain and improve governance and management of the CIO enabling them to focus more on the objectives of the charity whilst maintaining compliance to our constitution. The club continues to source fundraising opportunities to support more community inclusion through amateur sport with the current priority being the purchase of a new boat and ancillary equipment.
Risk
The club risk-assesses all club activities and events under the guidance of our Safety Officer.
There have been no reported accidents during this reported period. There have been two near misses both investigated and recorded with a third incident involving slight injury to a member.
Competition
The club competed successfully in many events throughout the year as well as hosting our own winter league programme of ‘winter league’ competitions at Roadford lake.
Other events that the club has participated in during 2023 have included:
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World Championships at the Isles of Scilly
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Brixham regatta
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Lyme Regis masters and main regatta
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Appledore world SVs
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London river race
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Rock juniors
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Clovelly juniors
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Brixham juniors
Training
Our 10+ crews are very active on the water, with most training twice per week which consist of a multi-function input from a variety of coaches and crew captains. Some members have completed extra external provision including CPGA coxing awareness, umpire training, safeguarding and first
aid. In addition to this our club safety officer continues to design and deliver a multi layered coxes development programme which focuses on risk management, boat handling, sea coxing and race coxing.
Resources
The club continues to ensure it maintains its facilities and equipment to ensure safe and effective use. The club has an Assets Manager Trustee lead who coordinates a maintenance team.
Tangible assets
Three wooden boats- Torrent with a value of £20,000 Pentargon £12,000 Rival £5,000
Three glassfibre/plastic boats £15000 total
No owned leased or rented grounds. Other assets are trailers, covers, oars, seats, pins and ancillary equipment approx. £25,000
Accounts overview
| Sum of Debit | Sum of Credit | |
|---|---|---|
| Row Labels | amount | amount |
| Membership | 10650 | |
| Club Socials | 4935.5 | 3746.3 |
| Donation | 2801.32 | |
| Race Fees | 1080 | 2507.5 |
| Boscastle Regatta | 335 | 2147.84 |
| Supervets Regatta | 1543.78 | |
| Club Clothing | 2060 | 1457.2 |
| Fundraising | 1093.57 | |
| First Aid Course | 410 | 467.5 |
| Purchase - Rowing Equipment | 4977.79 | 300 |
| Insurance | 1876.16 | 54.28 |
| Rent | 1200 | |
| Miscellaneous | 29.5 | |
| Ringfence Donation | 400 | |
| Rosecare Shed - maintenance | 2704 | |
| CPGA Membership | 435 | |
| Towing Mileage | 248.4 | |
| Lakes/Harbour Fees | 1740 | |
| Maintenance - Rowing | ||
| Equipment | 3680.96 | |
| Grand Total | 26112.31 | 26769.29 |
Liabilities
Outstanding £1000 loan owed to Boscastle Chamber of Commerce
1. Income
Donations and Legacies - £2741.32 Highest value corporate donor - £1383.82 Co-Op Highest value individual donor - £208 Nick Holmes Charitable Activities - £21992.47
Other trading activities -None Investments – None
2. Spend
Not a grant making charity Trustees have not been paid
3. Activities outside of the United Kingdom
None
4. Trading Subsidiaries
None
5. Charity Address
8 Menors Place Holsworthy EX22 6GA
6. Structure and Membership
Not part of a wider group All members entitled to vote
7. Employees and Volunteers
None
8. Governance
a. internal charity financial controls policy and procedures
b. safeguarding policy and procedures
~~c. financial reserves policy and procedures~~
d. complaint’s policy and procedures
e. serious incident reporting policy and procedures
f. internal risk management policy and procedures
~~g. trustee expenses policy and procedures~~
h. trustee conflicts of interest policy and procedures
i. investing charity funds policy and procedures
j. ~~campaigns and political activity policy and procedures~~
k. bullying and harassment policy and procedures
l. social media policy and procedures
~~m. engaging external speakers at charity events policy and procedures~~
9. Safeguarding and Risk
We do have junior rowers DBS Checks obtained No serious incidents
Phoebe Millar
Chair of Trustees BCGC up to February 2024
Paul Cook
Chair of Trustees From February 2024