Hakeford Woods
Charity No. 1203076
Trustees' Report and Unaudited Accounts
30 June 2024
Hakeford Woods Contents
| Pages | |
|---|---|
| Trustees' Annual Report | 2 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Accounts | 8 to 15 |
| Detailed Statement of Financial Activities | 16 to 17 |
Page 1
Hakeford Woods Trustees Annual Report
The trustees present their report with the unaudited financial statements of the charity for the year ended 30 June 2024.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity No. 1203076
Principal Office
48 Wrafton Braunton Devon EX33 2DE
Trustees
The following trustees served during the year:
T.P. Beverley A.C. Clee J.G. Jones W.K.C. Rance C. Silvawood V.M. Yates
Accountants
Accountancy Edge Limited 12 Culm Close Bideford Devon EX39 4AX
Bankers
Co-Operative Bank Plc PO Box 250 Skelmersdale WN8 6WT
OBJECTIVES AND ACTIVITIES
The purpose of the charity as set out in its governing document is to advance education and training, for children/ young people, people with disabilities, disadvantaged members of the community and the general public in Northern Devon and the wider South West of England.
The charity operates a Forest School based in the Hakeford Woods near Barnstaple. We run ongoing programmes for students who are Home Educated, groups from local schools, community groups and individuals. Activities and programmes can be organised for all ages and abilities.
The charity runs Forest School sessions for young children which include interactive storytelling, games, songs, learning knots, pond dipping, and identifying woodland plants and animals.
Forest School sessions for juniors include den building, knot tying, rope work, campfire building and cooking, nature identification, and exploring forest trails.
Page 2
Hakeford Woods Trustees Annual Report
Sessions for older children involve building advanced shelters using traditional construction methods,advanced firelighting and campfire cooking, nature identification and ecological surveys, and nature conservation.
The charity provides holiday clubs for local children which offer them the opportunity to explore and play in the forest camp.
The charity offers Wellbeing in Nature sessions for people who have experienced mental or emotional difficulties, feel isolated from others in the local community or feel that they would benefit from guided reflection and relaxation time in nature. These sessions include walking in the woods, helping to provide a communal meal, assisting with woodland management tasks, working on projects, and learning new crafts.
The people who benefit from the charity's activities are any children enrolled on is forest school programmes, or school holiday programme, as well as adult participants in the Wellbeing in Nature programme. These activities provide educational opportunities and support for those with mental health problems.
As Trustees of the charity we have given due consideration to the Charity Commission's published guidance on the Public Benefit requirement under the Charities Act 2011.
ACHIEVEMENTS AND PERFORMANCE
During the year under review, the charity has run a variety of forest school sessions for different age groups of children. We have also been able to operate a school holiday programme and weekly Wellbeing in Nature sessions.
The Trustees consider the charity's performance to be satisfactory.
FINANCIAL REVIEW
The charity made a surplus for the year of £167,583 (2023 - £26,986).The size of the surplus is attributable to to the generous donation of woodland to the charity. This was valued at £175,000 on receipt.
The charity's policy is to keep three months of core operating costs in free reserves. The charity met that target at the reporting date.
The charity has positive cashflows and is able to scale its activities to reflect client demand and numbers. The going concern accounting convention is therefore deemed appropriate.
At the reporting date, £176,030 was transferred from General Funds to a designated fixed asset reserve. This represents the book value of the charity's fixed assets to highlight that this is not a liquid reserve.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity was previously incorporated as Hakeford Woods Forest School CIC. It converted to a CIO on 16 May 2023 using the Foundation model articles.
Under the foundation model, the Trustees are the members of the charity and are responsible for for selecting and appointing new Trustees as required.
New Trustees are supported in their roles by the existing Trustee board and provided with access to minutes of previous meetings. They are also encouraged to read educational publications such as the Charity Commission's CC3, "The Essential Trustee", so they can understand their role and responsibilities.
Page 3
Hakeford Woods Trustees Annual Report
Statement of trustees' responsibilities in relation to the financial statements
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are responsible for the maintenance and integrity of information included on the company's website.
Signed on behalf of the charity's trustees
A.C. Clee Trustee 18 September 2024
Page 4
Hakeford Woods Independent Examiners Report
Independent Examiner's Report to the trustees of Hakeford Woods
I report to the trustees on my examination of the financial statements of Hakeford Woods for the year ended 30 June 2024.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
James Hellyer BFP FCA ICAEW
Accountancy Edge Limited 12 Culm Close Bideford Devon
EX39 4AX 18 September 2024
Page 5
Hakeford Woods Statement of Financial Activities
for the year ended 30 June 2024
| Notes Income and endowments from: Donations and legacies 3 Charitable activities 4 Other trading activities 5 Total Expenditure on: Charitable activities 6 Other 7 Total Net gains on investments Net income 8 Transfers between funds Net income before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricted funds |
Restricted funds |
Total funds | Total funds | |
|---|---|---|---|---|---|
| 2024 | 2024 | 2024 | 2023 | ||
| £ | £ | £ | £ | ||
| 175,191 | 3,000 | 178,191 | 35,153 | ||
| 36,781 | - | 36,781 | 33,699 | ||
| 167 | - | 167 | 35 | ||
| 212,139 | 3,000 | 215,139 | 68,887 | ||
| 5,174 | 19,500 | 24,674 | 21,733 | ||
| 22,882 | - | 22,882 | 20,168 | ||
| 28,056 | 19,500 | 47,556 | 41,901 | ||
| - | - | - | - | ||
| 184,083 | (16,500) | 167,583 | 26,986 | ||
| - | - | - | - | ||
| 184,083 | (16,500) | 167,583 | 26,986 | ||
| 184,083 | (16,500) | 167,583 | 26,986 | ||
| (1,693) | 19,974 | 18,281 | (8,705) | ||
| 182,390 | 3,474 | 185,864 | 18,281 | ||
Page 6
Hakeford Woods Balance Sheet
at 30 June 2024
| Charity No. 1203076 Fixed assets Tangible assets 10 Current assets Cash at bank and in hand Creditors:Amount falling due within one year 11 Net current assets Total assets less current liabilities Net assets excluding pension asset or liability Total net assets The funds of the charity Restricted funds 13 Restricted income funds Unrestricted funds 13 General funds Designated funds Reserves 13 Total funds |
2024 £ 176,030 176,030 10,553 10,553 (719) 9,834 185,864 185,864 185,864 3,474 3,474 6,360 176,030 182,390 185,864 |
2023 £ 1,287 |
|---|---|---|
| 1,287 17,715 |
||
| 17,715 (721) |
||
| 16,994 18,281 |
||
| 18,281 | ||
| 18,281 | ||
| 19,974 | ||
| 19,974 (1,693) - |
||
| (1,693) | ||
| 18,281 |
Approved by the trustees on 18 September 2024
And signed on their behalf by:
A.C. Clee Trustee 18 September 2024
Page 7
Hakeford Woods Notes to the Accounts
for the year ended 30 June 2024
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Fund accounting
-
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
-
Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
-
Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Income
-
Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
-
Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA.
-
Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
-
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 8
Hakeford Woods Notes to the Accounts
Expenditure
-
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
-
Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
-
Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
-
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
-
Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from tax on its charitable activities.
Tangible fixed assets and depreciation
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Freehold property 2% straight-line Plant and machinery 20% reducing balance
Freehold land is not depreciated.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Page 9
Hakeford Woods Notes to the Accounts
Receipt of donated goods, facilities and services
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
2 Statement of Financial Activities - prior year
| 2 Statement of Financial Activities - prior year |
||||
|---|---|---|---|---|
| Income and endowments from: Donations and legacies Charitable activities Other trading activities Total Expenditure on: Charitable activities Other Total Net income Net income before other gains/(losses) Other gains and losses: Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward 3 Income from donations and legacies Grants receivable Donations 4 Income from charitable activities Provision of courses |
Unrestricted £ - 175,191 175,191 |
Unrestricted funds 2023 £ 9,069 33,699 35 42,803 15,623 20,168 35,791 7,012 7,012 7,012 (8,705) (1,693) Restricted £ 3,000 - 3,000 Unrestricted £ 36,781 36,781 |
Restricted funds 2023 £ 26,084 - - 26,084 6,110 - 6,110 19,974 19,974 19,974 - 19,974 Total 2024 £ 3,000 175,191 178,191 Total 2024 £ 36,781 36,781 |
Total funds 2023 £ 35,153 33,699 35 |
| 68,887 21,733 20,168 |
||||
| 41,901 | ||||
| 26,986 | ||||
| 26,986 | ||||
| 26,986 (8,705) |
||||
| 18,281 | ||||
| Total 2023 £ 27,334 7,819 |
||||
| 35,153 | ||||
| Total 2023 £ 33,699 |
||||
| 33,699 |
Page 10
Hakeford Woods
Notes to the Accounts
5 Income from other trading activities
| Sale of surplus goods 6 Expenditure on charitable activities Expenditure on charitable activities Provision of courses Governance costs 7 Other expenditure Employee costs Premises costs Amortisation, depreciation, impairment, profit/loss on disposal of fixed assets General administrative costs Legal and professional costs 8 Net income before transfers This is stated after charging: Depreciation of owned fixed assets Independent Examiner's fee |
Unrestricted £ 5,174 5,174 |
Unrestricted £ 167 167 Restricted £ 19,500 19,500 Unrestricted £ 17,816 - 257 2,747 2,062 22,882 2024 £ 257 720 |
Total 2024 £ 167 167 Total 2024 £ 24,674 24,674 Total 2024 £ 17,816 - 257 2,747 2,062 22,882 |
Total 2023 £ 35 |
|---|---|---|---|---|
| 35 | ||||
| Total 2023 £ 21,733 |
||||
| 21,733 | ||||
| Total 2023 £ 13,608 129 322 5,097 1,012 |
||||
| 20,168 | ||||
| 2023 £ 322 720 |
Page 11
Hakeford Woods Notes to the Accounts
| 9 Staff costs 2024 2023 Salaries and wages 17,816 13,383 17,816 13,383 No employee received emoluments in excess of £60,000. Total employee benefits received by key management personnel 17,816 13,382 The average monthly number of full time equivalent employees during the year was as follows: 2024 2023 Number Number Management and operations 1 1 1 1 10 Tangible fixed assets Land and buildings Plant and machinery Total £ £ £ Cost or revaluation At 1 July 2023 - 3,832 3,832 Additions 175,000 - 175,000 At 30 June 2024 175,000 3,832 178,832 Depreciation and impairment At 1 July 2023 - 2,545 2,545 Depreciation charge for the year - 257 257 At 30 June 2024 - 2,802 2,802 Net book values At 30 June 2024 175,000 1,030 176,030 At 30 June 2023 - 1,287 1,287 11 Creditors: amounts falling due within one year 2024 2023 £ £ Accruals 719 721 719 721 12 Deferred Income Movement of the deferred income shown in_Creditors: amounts falling due within one year_ 2024 2023 £ £ At 1 July - 6,084 Released in current year - (6,084) |
9 Staff costs 2024 2023 Salaries and wages 17,816 13,383 17,816 13,383 No employee received emoluments in excess of £60,000. Total employee benefits received by key management personnel 17,816 13,382 The average monthly number of full time equivalent employees during the year was as follows: 2024 2023 Number Number Management and operations 1 1 1 1 10 Tangible fixed assets Land and buildings Plant and machinery Total £ £ £ Cost or revaluation At 1 July 2023 - 3,832 3,832 Additions 175,000 - 175,000 At 30 June 2024 175,000 3,832 178,832 Depreciation and impairment At 1 July 2023 - 2,545 2,545 Depreciation charge for the year - 257 257 At 30 June 2024 - 2,802 2,802 Net book values At 30 June 2024 175,000 1,030 176,030 At 30 June 2023 - 1,287 1,287 11 Creditors: amounts falling due within one year 2024 2023 £ £ Accruals 719 721 719 721 12 Deferred Income Movement of the deferred income shown in_Creditors: amounts falling due within one year_ 2024 2023 £ £ At 1 July - 6,084 Released in current year - (6,084) |
9 Staff costs 2024 2023 Salaries and wages 17,816 13,383 17,816 13,383 No employee received emoluments in excess of £60,000. Total employee benefits received by key management personnel 17,816 13,382 The average monthly number of full time equivalent employees during the year was as follows: 2024 2023 Number Number Management and operations 1 1 1 1 10 Tangible fixed assets Land and buildings Plant and machinery Total £ £ £ Cost or revaluation At 1 July 2023 - 3,832 3,832 Additions 175,000 - 175,000 At 30 June 2024 175,000 3,832 178,832 Depreciation and impairment At 1 July 2023 - 2,545 2,545 Depreciation charge for the year - 257 257 At 30 June 2024 - 2,802 2,802 Net book values At 30 June 2024 175,000 1,030 176,030 At 30 June 2023 - 1,287 1,287 11 Creditors: amounts falling due within one year 2024 2023 £ £ Accruals 719 721 719 721 12 Deferred Income Movement of the deferred income shown in_Creditors: amounts falling due within one year_ 2024 2023 £ £ At 1 July - 6,084 Released in current year - (6,084) |
2023 13,383 |
|---|---|---|---|
| 13,383 | |||
| 1 | |||
| Total £ 3,832 175,000 |
|||
| 178,832 | |||
| 2,545 257 |
|||
| 2,802 | |||
| 176,030 | |||
| 1,287 | |||
| 2023 £ |
|||
| 719 | 721 | ||
| 721 | |||
| 2023 £ 6,084 (6,084) |
Page 12
Hakeford Woods Notes to the Accounts
13 Movement in funds
| Movement in funds | |||||
|---|---|---|---|---|---|
| At 1 July 2023 19,974 19,974 (1,693) - - 18,281 |
Incoming resources (including other gains/losses) £ 3,000 3,000 212,139 - - 215,139 |
Resources expended £ |
Gross transfers £ - - (176,030) 176,030 176,030 - |
At 30 June 2024 £ 3,474 |
|
| Restricted funds: Restricted income funds: Wellbeing in Nature Total Unrestricted funds: General funds Designated funds: Fixed asset reserve Total Total funds |
|||||
| (19,500) | |||||
| (19,500) (28,056) - - (47,556) |
|||||
| 3,474 | |||||
| 6,360 176,030 |
|||||
| 176,030 | |||||
| 185,864 |
Purposes and restrictions in relation to the funds:
Restricted funds: Wellbeing in Nature This fund finances sessions for adult clients who have experienced mental or emotional difficulties, feel isolated from others in the local community or feel that they would benefit from guided reflection and relaxation time in nature.
Designated funds: Fixed asset reserve This represents the net book value of the fixed assets owned by the charity.
14 Analysis of net assets between funds
| Fixed assets Net current assets |
Unrestricted funds £ 176,030 6,360 182,390 |
Restricted funds £ - 3,474 3,474 |
Total £ 176,030 9,834 |
|---|---|---|---|
| 185,864 |
Page 13
Hakeford Woods Notes to the Accounts
15 Reconciliation of net debt
| Cash and cash equivalents Net debt |
At 1 July 2023 £ |
Cash flows £ |
At 30 June 2024 £ |
|---|---|---|---|
| 17,715 | (7,162) | 10,553 | |
| 17,715 17,715 |
(7,162) (7,162) |
10,553 | |
| 10,553 |
Page 14
Hakeford Woods Statement of Cash flows for the year ended 30 June 2024
| Cash flows from operating activities Net income per Statement of Financial Activities Adjustments for: Depreciation of property, plant and equipment Decrease in trade and other payables Net cash provided by operating activities Cash flows from investing activities Payments for property, plant and equipment Net cash used in investing activities Net cash used in financing activities Net (decrease)/increase in cash and cash equivalents Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year |
2024 £ 167,583 257 (2) 167,838 (175,000) (175,000) - (7,162) 17,715 10,553 |
2023 £ 26,986 322 (669) |
|---|---|---|
| 26,639 - |
||
| - | ||
| (7,819) | ||
| 18,820 | ||
| 4,979 | ||
| 23,799 | ||
| Components of cash and cash equivalents | ||
| Cash and bank balances | 10,553 | 17,715 |
| 10,553 | 17,715 |
Page 15
Hakeford Woods Detailed Statement of Financial Activities
for the year ended 30 June 2024
| Income and endowments from: Donations and legacies Grants receivable Donations Charitable activities Provision of courses Other trading activities Sale of surplus goods Total income and endowments Expenditure on: Charitable activities Provision of courses Total of expenditure on charitable activities Employee costs Salaries/wages Staff training Premises cleaning General administrative costs, including depreciation and amortisation Depreciation of Plant and machinery Equipment expensed Equipment repairs and maintenance General insurances Software, IT support and related costs Stationery and printing Sundry expenses Legal and professional costs |
Unrestricte d funds 2024 £ - 175,191 175,191 36,781 36,781 167 167 212,139 5,174 5,174 5,174 17,816 - 17,816 - - 257 1,721 - 784 174 - 68 3,004 |
Restricted funds 2024 £ 3,000 - 3,000 - - - - 3,000 19,500 19,500 19,500 - - - - - - - - - - - - - |
Total funds 2024 £ 3,000 175,191 178,191 36,781 36,781 167 167 215,139 24,674 24,674 24,674 17,816 - 17,816 - - 257 1,721 - 784 174 - 68 3,004 |
Total funds 2023 £ 27,334 7,819 |
|---|---|---|---|---|
| 35,153 | ||||
| 33,699 | ||||
| 33,699 | ||||
| 35 | ||||
| 35 | ||||
| 68,887 21,733 |
||||
| 21,733 | ||||
| 21,733 13,383 225 |
||||
| 13,608 | ||||
| 129 | ||||
| 129 | ||||
| 322 280 3,938 575 156 32 116 |
||||
| 5,419 | ||||
Page 16
Hakeford Woods
Detailed Statement of Financial Activities
| Hakeford Woods Detailed Statement of Financial Activities |
||||
|---|---|---|---|---|
| Independent examination fees Solicitor's fees Other legal and professional costs Total of expenditure of other costs Total expenditure Net gains on investments Net income Net income before other gains/(losses) Other Gains Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
720 1,190 152 2,062 22,882 28,056 - 184,083 184,083 - 184,083 (1,693) 182,390 |
- - - - - 19,500 - (16,500) (16,500) - (16,500) 19,974 3,474 |
720 1,190 152 2,062 22,882 47,556 - 167,583 167,583 - 167,583 18,281 185,864 |
720 - 292 |
| 1,012 | ||||
| 20,168 | ||||
| 41,901 - |
||||
| 26,986 | ||||
| 26,986 - |
||||
| 26,986 | ||||
| (8,705) | ||||
| 18,281 |
Page 17