Charity registration number: 1202997
## Harborough District Children & Young People's Charity
Annual Report and Financial Statements
for the Year Ended 31 March 2025
Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
## **Harborough District Children & Young People's Charity**
## **Contents (continued)**
|Reference and Administrative Details|1|
|---|---|
|Trustees' Report|2 to 9|
|Statement of Trustees' Responsibilities|10|
|Independent Examiner's Report|11|
|Statement of Financial Activities|12|
|Balance Sheet|13|
|Notes to the Financial Statements|14 to 23|
## **Harborough District Children & Young People's Charity**
## **Reference and Administrative Details**
**Trustees** Lena Russell Neil Sewell Susan Maguire Chris Wood Rob Wakefield John Greenwood Terry Cane Andrew Munro **Senior Management Team** Olivia O'Brien **Charity Registration Number** 1202997 **Principal Office** The Symington Building Adam & Eve Street Market Harborough LE16 7AG **Independent Examiner** John O'Brien, employee of Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
Page 1
## **Harborough District Children & Young People's Charity**
## **Trustees' Report**
The trustees present the annual report together with the financial statements of the charity for the year ended 31 March 2025.
## **Trustees and officers**
The trustees and officers serving during the year and since the year end were as follows:
Trustees: Lena Russell Neil Sewell Susan Maguire Chris Wood Rob Wakefield John Greenwood Terry Cane Andrew Munro (appointed 1 November 2024)
## **Structure, governance and management**
## _**Nature of governing document**_
The charity is operated under the rules of its cio constitution adopted 09/05/2023.
## _**Recruitment and appointment of trustees**_
Recruitment is by both advertisement and recommendation. Selection is conducted after completion of an application form and skills audit form, alongside informal discussion with the Charity Manager and/or Chair. Following this, guest attendance at a Board meeting is required, and after this, if the prospective trustee is willing to continue with their application, a decision to accept or decline the application will be made by the existing Board members in private. A consensus decision is preferred, but a majority vote could be used. Appointment is then subject to appropriate DBS at enhanced level for working with children, and completion of the Trustee Eligibility Declaration.
## **Objectives and activities**
## _**Objects and aims**_
To act as a resource for young people aged 0 to 25 years living in Harborough District and environs by providing advice and assistance, and organising programmes of physical, educational and other activities as a means of:
a) advancing in life and helping young people by developing their skills, capacities and capabilities to enable them to participate in society as independent, mature and responsible individuals; b) advancing education;
c) providing recreational and leisure time activity in the interests of social welfare for people living in Harborough District who have need by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances with a view to improving the conditions of life of such persons And;
The promotion of equality and diversity for the public benefit by promoting activities to foster understanding between people from diverse backgrounds.
Page 2
## **Harborough District Children & Young People's Charity**
## **Trustees' Report (continued)**
## _**Public benefit**_
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## Measuring Impact and Achieving Charitable Purposes
The organisation has systems in place to measure its impact. Each session is evaluated by staff, who record young people's feedback and observations of progress. These are collated each term to identify trends or developments toward project outcomes. This analysis, combined with structured youth voice input, informs future planning-helping shape activities to enhance progress or address weaker areas.
## Advancing Young People’s Skills and Development
In line with the purpose of providing advice and assistance, and organising programmes of physical, educational and other activities as a means of: A) Advancing in life and helping young people by developing their skill, capacities and capabilities to enable them to participate in society as independent, mature and responsible individuals, the charity supports young people to develop practical and emotional skills. These include motor skills, leadership, cooking, reasoning, emotional regulation, and coping strategies. As confidence and self-esteem improve, young people are better equipped for adulthood and capable of building stronger relationships, including within their families. Families benefit too, feeling supported and less isolated when their children can access free, local provision.
Trained youth workers are key to this support, offering safeguarding and signposting where necessary-such as referrals to Social Care, Early Help, or mental health resources. This wraparound support strengthens both the individual and their wider family network.
## Advancing Education
The charity provides informal education that builds life, health, and vocational skills. Young people learn through activities such as cooking, creative tasks, leadership opportunities, and discussions around emotional resilience and mental health. These experiences help them manage school stress, build confidence, and understand how to achieve personal goals.
The Travelling Forward Project plays a vital role in supporting Gypsy and Traveller families, especially those whose children are not in formal education. The charity helps signpost these families to the Local Authority’s Multi-Agency Traveller Unit and directly supports their re-engagement with education. Additionally, the project’s facilitator has trained with the Prince’s Trust, enabling young people not in education, employment, or training to begin working toward recognised qualifications. These efforts collectively enhance learning, promote re-entry into formal education, and expand young people’s future academic and career opportunities.
Page 3
## **Harborough District Children & Young People's Charity**
## **Trustees' Report (continued)**
## Providing Recreation and Addressing Social Disadvantage
A significant portion of the charity’s activities focus on recreation and play-vital for physical health, creativity, teamwork, and resilience. These leisure opportunities also foster independence and self-expression, particularly important in adolescence.
The charity targets children and young people living in rural or isolated areas who have limited access to services due to transport and social disadvantage. Young carers and members of the Traveller community often bear additional responsibilities, such as care giving or early entry into work. HCYC’s provision offers them vital respite and peer connection in a supportive environment-time to relax, play, and be themselves.
## Promoting Equality and Diversity
The Travelling Forward Project actively promotes understanding between communities. In Harborough District, the Traveller community faces regular discrimination. The project combats this through inclusive activities: school visits featuring cultural celebrations, the Traveller’s Tea community event led by Traveller families, and Traveller-created content in Speak Out Magazine. During Traveller History Month, the charity also shares stories and history on social media and in local exhibitions.
These efforts challenge harmful stereotypes, celebrate culture, and foster greater understanding between Traveller and non-Traveller communities-benefiting individuals and society alike.
## **Achievements and performance**
Purpose and Activities of the Charity
‘To act as a resource for young people aged 0 to 25 years’ -
The charity supports young people through various youth clubs and targeted projects. These include the Chill Out Project, which operates in three rural villages; the Travelling Forward Project, with youth clubs on three Traveller sites; and the Speak Out Magazine Project, which enables young people to create a youth-led magazine and website. Additional services include a Young Carers Group and a Mentoring Project offering 1:1 support to those with additional needs.
‘Living in Harborough District and Environs’ -
Nearly all clubs operate within Harborough District, except one on a Traveller site near Market Harborough. Although this site has a Leicestershire postcode, local authorities consider it part of Northamptonshire.
‘By providing advice and assistance, and organising programmes of physical, educational and other activities as a means of’:
A) ‘Advancing in life and helping young people by developing their skills, capacities and capabilities to enable them to participate in society as independent, mature and responsible individuals' -
All youth clubs aim to improve mental and emotional resilience, life skills, social relationships, and cultural identity; through activities like group games, crafts, discussions, quizzes, sports, and challenges help develop leadership, motor skills, emotional regulation, self-esteem, and social competence.
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## **Harborough District Children & Young People's Charity**
## **Trustees' Report (continued)**
Furthermore, the Speak Out Magazine Project offers a platform for youth voices through printed and digital articles. 1,500 magazines are distributed to local schools, youth groups, libraries, and health centres, while the website features articles and resources to support young people.
Across all projects, the charity also signposts and refers young people to relevant external services, such as Young Minds, Health for Teens, Social Care, or Early Help, and offers additional 1:1 support from our Mentoring Project where needed.
## B) ‘Advance education’ -
A core aim is increasing young people’s knowledge and skills for life, health, and vocation. Activities include cooking healthy meals, discussing exam stress, and promoting relaxation techniques. Discussions also address future goals, peer issues, and school-related stress, helping young people navigate and overcome challenges, and more.
The Travelling Forward Project includes specific sessions for Gypsy and Traveller youth not in education, employment or training, offering vocational skill development and Prince’s Trust qualifications.
C) ‘Providing recreational and leisure time activity in the interest of social welfare for people living in Harborough District who have need by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances with a view to improving the conditions of life of such persons.' -
All sessions are led by youth workers who ensure safe, supportive, and engaging environments. The charity focuses on rural or isolated areas, where young people often lack transport, services, and social opportunities. By offering free access to these services, the charity ensures low-income families or those who have families that do not value youth activities enough to fund them do not face barriers to participation.
Additionally, the Young Carers Group offers a vital space for respite and peer support, addressing the unique social and emotional challenges young carers face.
‘And; The promotion of equality and diversity for the public benefit by promoting activities to foster understanding between people from diverse backgrounds.' -
The Travelling Forward Project supports Gypsy and Traveller children, young people, and families through direct services and outreach. The project fosters positive relationships between Traveller and non-Traveller communities, helping to challenge prejudice and build understanding. The project includes delivering school-based sessions celebrating Gypsy and Traveller culture, engaging both Traveller and non-Traveller students in shared activities. Schools promote these events to parents and the broader community, extending the impact.
An annual Traveller’s Tea further supports community integration. Young people help organise the event, and families contribute traditional dishes. Open to the public and professionals, this celebration strengthens cross-community relationships and highlights Traveller heritage.
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## **Harborough District Children & Young People's Charity**
## **Trustees' Report (continued)**
Harborough District Children and Young People's Charity is delighted to complete its 13th year of service delivery. Trustees, Staff and Volunteers have worked hard to provide high quality youth provision for the children and young people of Harborough District and have increased the number of children and young people it has impacted since the previous year.
Throughout 2024-25, Chris Wood remained Chair of Trustees, with Rob Wakefield as Treasurer, Neil Sewell as Secretary, and Terry Cane, Lena Russell, Susan Maguire and John Greenwood as Ordinary Trustees. Furthermore, we welcome Andrew Munro who joined us as an Ordinary Trustee in November. The charity thanks them all for bringing their skills, experience and expertise to the charity and giving their time to ensure that the charity has continued to thrive.
This year sees Olivia O'Brien moving into her 5th year as Charity Manager, overseeing the Trustee developments, operations, governance, and financials, supported for another year by the very dependable Charity Administrator, Helen Burrows. We thank them for their commitment to the charity and ongoing hard work.
The five projects going into the year, namely the Travelling Forward Project, the Chill Out Project, the Speak Out Magazine Project, the Young Carers Project and the Mentoring Project have continued to run throughout the year. In 2024-25, the Charity supported approximately 486 individual children and young people over 384 sessions across these projects, with an estimated number of purposeful contacts that staff have made with children and young people being 3,240 occasions. In addition to this, it is estimated that there have been 4,650 readers of the Speak Out Magazine and 11,156 Speak Out Website views. In all areas, these statistics have increased from 2023-24, meaning that the opportunities that we have offered to children and young people and our chance of making a positive impact for them, their families and the community have increased.
As stated above, all sessions of each project are evaluated against the participant's improvements in mental and emotional resilience; skills and knowledge for life, health and vocation; relationships with peers and adults; and pride in self-identity, culture and community.
Here is a summary of the projects over the last year:
## Speak Out Magazine Project
The Speak Out Project engaged a core group of 8 young people aged between 11-18 years in the creation and publication of a youth-led, youth views magazine each term, which is printed and distributed for local young people. The project has benefitted from the addition of a Remote Editor that compliments the group’s creation of content for the Speak Out Website. The website affords space for more articles and art, information for young people on local events and a wellbeing section to connect young people with available services. Furthermore, the website has been able to showcase the 140 entries from the young people in the community that responded to the writing and art briefs that the core group designed and publicised. Supported and trained by Speak Out Coordinator, Caroline Villamartin, the Remote Editor learned how to create web pages and upload content directly to site. This enthusiasm and commitment led Caroline to nominate this individual for Harborough District Council’s Young Person of the Year Award, where they won.
Leader, Dee Odedra has continued to work hard enabling the Speak Out Team to access new opportunities. She has been joined this year by Assistant, Heather Hughes who quickly became an integral part of the team. The highlight of the year was the Speak Out Team's trip to The Curve Theatre to watch and review the stage production of The Lion, The Witch and The Wardrobe, which all the young people enjoyed.
Page 6
## **Harborough District Children & Young People's Charity**
## **Trustees' Report (continued)**
We praise Caroline, Dee and Heather for the high quality of provision that they deliver and the young people for creating magazines that are such a good read!
Travelling Forward Project
The Travelling Forward Project supports children and young people from local Gypsy and Traveller Communities and their families.
This year saw the continuation of the Good Times Sessions (provision for 5-16 year olds using our mobile project vehicle, youth workers and sports coaches) at Greenacres (Market Harborough), Justin Park (just outside Market Harborough in West Northants) and Mere Farm (Ullersthorpe), the Women and Girls Group for 11+ ladies and young women outreach sessions on Mere Farm, and the Crazy Times sessions on Greenacres for secondary school aged young people where they have the additional opportunity to gain Prince's Trust qualifications.
The team have needed to be flexible in their approach to delivery of the project at the latter end of the year due to a couple of issues on Greenacres and Mere Farm, but thanks to the strong links between the project and the Primary Schools of Foxton and Claybrooke, services for the children and young people have continued.
Highlights of the year were the peer integration sessions at primary schools attended by the children of Good Times, namely half-termly sessions at Foxton Primary School and Claybrooke Primary School, inviting the Fire Service onto Mere Farm Good Times session to learn more about fire and road safety, accompanying the NHS Health Bus onto Greenacres and Justin Park, hosting the annual Traveller’s Tea, and the bus was once again turned in a grotto and Santa gave presents to all the children on all three sites whilst their families had Christmas refreshments outside.
We thank Avril Da Silva (Travelling Forward Coordinator) and her team, Jenny Rochelle, Caroline Villamartin, Una Bentley, Annie Villamartin and Tony Foye for another year of commitment and enthusiasm towards the project.
Overall, through delivering over the three sites, the Travelling Forward Project was able to support approximately 337 different children, young people, and women and girls; with 1,522 direct, purposeful contacts.
Page 7
## **Harborough District Children & Young People's Charity**
## **Trustees' Report (continued)**
## The Chill Out Project
The project continued to deliver a range of play and youth work activity sessions across the district, primarily through youth clubs with support from Parish Councils or community groups. It completed a further year delivering sessions in South Kilworth, Fleckney, Great Easton and Kibworth, providing opportunities for young people to positively develop by encouraging them to engage in games, discussions, crafts, quizzes, challenges and more. We thank South Kilworth Parish Council, Fleckney Parish Council, Great Easton Parish Council, Kibworth Beauchamp Parish Council, Kibworth and Fleckney Rotary Club, and The Well in Kibworth for supporting us and the young people in their areas.
Further highlights from the project are the contributions that they are making to the Speak Out Magazine by entering briefs, writing content and providing pictures of their activities, creating small acts of kindness in their communities, and raising money for a fellow charity that supports their group.
We thank the continued support from Leaders Louise Tatum, Avril Da Silva and Ruth Cross, Assistants Chris Slaughter and Lisa Harrison, and welcome Assistant, Georgie Dove to the project. We also thank Roisin Moran for her second year of volunteering her time and supporting her local youth group in Great Easton. We appreciate you all.
Approximately 108 different young people attended Chill Out Clubs over 138 sessions, with an estimated 1,083 purposeful contacts having been made with children and young people.
## The Young Carers Project
The Young Carers Project delivered their third year of group with the continued support of Voluntary Action South Leicestershire's volunteer drivers who provide transport to the young people who need it. Coordinated by Avril Da Silva, the group offers space for young people who have additional caring responsibilities to have fun and respite alongside peers with similar experiences in aid of helping to support their mental health and resilience.
Alongside the fortnightly groups, the young carers also enjoyed a trip to learn bushcraft skills, a trip to enjoy the rides at Wickstead Park, a trip bowling and enjoyed a Christmas meal with presents. The presents were provided by Leicester charity, Toys on the Table, so thank you to them for their positive impact too.
We thank Avril for her hard work in coordinating and running the group and the support that Assistants Lisa and Alison gave towards the group. We said goodbye to Lisa and Alison during the year, so welcomed Una Bentley and Annie Villamartin who stepped into the role. We also thank Volunteer, Eileen Robinson for joining the team, her time, and the compassion and support she offers the young carers.
Approximately 14 different young people attended the Young Carers Project over 24 sessions, with an estimated 204 purposeful contacts having been made with children and young people.
## Mentoring Project
The Mentoring Project offers additional 1:1 support to children and young people in the District who need it. Kay Hillier, Mentoring Coordinator has continued to offer this support and develop the project. Kay has complete 1:1 work with 15 young people outside of the clubs over 84 sessions and 39 young people inside the clubs. She has also established and developed a new working relationship with Kibworth Mead Academy whereby she mentors young people within the school weekly.
We thank Kay for her flexible approach to navigating the complexities of reaching young people in need, and for delivering this highly regarded service.
Page 8
## **Harborough District Children & Young People's Charity**
## **Trustees' Report (continued)**
All these projects would not have been possible without the successful fundraising efforts of Lizzie Keenan, and we thank her for her persistence and creativity in this task. We thank our main funders of The Lottery Community Fund, Children in Need, Tudor Trust and UK Youth who invested in us and enabled us to offer all these opportunities to young people. We also thank our outside providers that support the work that we do, namely, Si Sports, Voluntary Action South Leicestershire, Community Accounting Plus and Charlotte Sandford of CLS Accountancy Services.
## **Financial review**
The trustees are happy with the financial position of the charity.
We are extremely grateful to all our grant funders, local trusts and foundations, community organisations and to the Parish Councils engaging with us for service delivery. This investment and support for our charitable activities and services throughout the year have made a significant difference to the lives of vulnerable and isolated children and young people across Harborough District. We would also like to thank those on-line donors who made donations through our Local Giving webpage, supporters who have organised sponsored events or fundraising, and those supporting us through the Harborough Lotto.
## _**Policy on reserves**_
The charity does not currently have an explicit policy on reserves, however, decisions by the Trustee Board are made with consideration of the need to develop a reserve budget in order to mitigate financial risks. The aim is to achieve a reserve budget of 6 months running costs.
## _**Major risks and management of those risks**_
## _Staff & vehicle_
The charity is currently building its reserves to insure it against any contingent liabilities including redundancy payments, risks including staff sickness pay and cover, and exceptional vehicle maintenance costs. The Trustees do not recognise any other specific risk currently, however they are mindful that the project vehicle will need replacing in the future and so has started a protected fund for this in the reserve budget.
Financial systems and processes ensure we monitor budgets carefully and our fundraising, strategic and annual plan ensures we have a proactive approach to meeting budgetary needs.
Page 9
## **Harborough District Children & Young People's Charity**
## **Statement of Trustees' Responsibilities**
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
## Approved by the trustees of the charity on .................... 17.10.25 and signed on its behalf by:
......................................... Chris Wood Trustee
Page 10
## **Harborough District Children & Young People's Charity**
## **Independent Examiner's Report to the trustees of Harborough District Children & Young People's Charity**
## **Independent examiner’s report to the trustees of Harborough District Children & Young People's Charity**
I report to the trustees on my examination of the accounts of Harborough District Children & Young People's Charity (the Charity) for the year ended 31 March 2025.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
Since the Charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member and Fellow of the Association of Charity Independent Examiners, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
......................................
John O’Brien MSc, FAIA, FCIE, employee of Community Accounting Plus Fellow of the Association of Charity Independent Examiners
Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
17/10/2025 Date:.............................
Page 11
## **Harborough District Children & Young People's Charity**
## **Statement of Financial Activities for the Year Ended 31 March 2025**
|**Note**
**Income and Endowments from:**
Donations and legacies
2
Charitable activities
3
Total Income
**Expenditure on:**
Charitable activities
5
Total Expenditure
Net income/(expenditure)
Gross transfers between funds
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
16|**Unrestricted**
**£**
32,667
18,457
51,124
(11,216)
(11,216)
39,908
(42,685)
(2,777)
124,848
122,071|**Restricted**
**£**
-
208,409
208,409
(232,529)
(232,529)
(24,120)
42,685
18,565
30,031
48,596|**Total**
**31 March**
**2025**
**£**
32,667
226,866|
|---|---|---|---|
||||259,533|
||||(243,745)|
||||(243,745)|
||||15,788
-|
||||15,788
154,879|
||||170,667|
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for the period is shown in note 16.
|**Note**
**Income and Endowments from:**
Donations and legacies
2
Charitable activities
3
Total Income
**Expenditure on:**
Charitable activities
5
Total Expenditure
Net income
Gross transfers between funds
Net movement in funds
**Reconciliation of funds**
Total funds carried forward
16|**Unrestricted**
**£**
125,868
10,836
136,704
(6,539)
(6,539)
130,165
(1,267)
128,898
128,898|**Restricted**
**£**
-
201,389
201,389
(176,675)
(176,675)
24,714
1,267
25,981
25,981|**Total**
**31 March**
**2024**
**£**
125,868
212,225|
|---|---|---|---|
||||338,093|
||||(183,214)|
||||(183,214)|
||||154,879
-|
||||154,879|
||||154,879|
The notes on pages 14 to 23 form an integral part of these financial statements. Page 12
## **Harborough District Children & Young People's Charity**
## **(Registration number: 1202997) Balance Sheet as at 31 March 2025**
|**Note**
**Current assets**
Debtors
11
Cash at bank and in hand
**Creditors: Amounts falling due within one year**
12
**Total assets less current liabilities**
**Creditors: Amounts falling due after more than one year**
13
**Net assets**
**Funds of the charity:**
**Restricted income funds**
Restricted funds
16
**Unrestricted income funds**
Unrestricted funds
**Total funds**
16|**2025**
**£**
9,548
166,709
176,257
(5,583)
170,674
(7)
170,667
48,596
122,071
170,667|**2024**
**£**
10,968
151,956|
|---|---|---|
|||162,924
(8,045)|
|||154,879
-|
|||154,879|
|||30,031
124,848|
|||154,879|
The financial statements on pages 12 to 23 were approved by the trustees, and authorised for issue on .................... and signed on their behalf by: 17.10.25
......................................... Rob Wakefield Trustee
The notes on pages 14 to 23 form an integral part of these financial statements. Page 13
## **Harborough District Children & Young People's Charity**
## **Notes to the Financial Statements for the Year Ended 31 March 2025**
## **1 Accounting policies**
## **Statement of compliance**
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Basis of preparation**
Harborough District Children & Young People's Charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
## **Exemption from preparing a cash flow statement**
Under the exemption available to smaller charities the Board of Trustees has chosen not to include a Statement of Cash Flows within the financial statements.
## **Going concern**
The financial statements have been prepared on a going concern basis.
The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.
## **Income and endowments**
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
## _**Donations and legacies**_
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
## _**Grants receivable**_
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregates similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Page 14
## **Harborough District Children & Young People's Charity**
## **Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)**
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **Taxation**
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
**Asset class** Vehicle
**Depreciation method and rate** SL over 9 years
## **Trade debtors**
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Designated funds are unrestricted funds and resources set aside for specific purposes at the discretion of the trustees.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Page 15
## **Harborough District Children & Young People's Charity**
## **Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)**
## **2 Income from donations and legacies**
|Donations and legacies;
Donations from community
groups
Grants, including capital grants;
Grants from other charities|**Unrestricted funds**
**Designated**
**£**
**General**
**£**
26,267
-
-
6,400
26,267
6,400|**Total**
**2025**
**£**
26,267
6,400
32,667|**Total**
**2024**
**£**
-
125,868|
|---|---|---|---|
||||125,868|
## **3 Income from charitable activities**
|Grants & donations
Fundraising
Fees|**Unrestricted**
**funds**
**Designated**
**£**
-
4,345
14,112
18,457|**Restricted**
**funds**
**£**
208,409
-
-
208,409|**Total**
**2025**
**£**
208,409
4,345
14,112
226,866|**Total**
**2024**
**£**
201,389
175
10,661|
|---|---|---|---|---|
|||||212,225|
Page 16
## **Harborough District Children & Young People's Charity**
## **Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)**
## **4 Grants and donations**
|**4**
**Grants and donations**||||
|---|---|---|---|
|Kibworth Beauchamp Parish Council
Synergy In Trade- Garden Party
Rotary Club of Kibworth & Fleckney
The National Lottery Community Foundation
BBC Children In Need
The National Lottery - Awards For All
UK Youth
The Tudor Trust
Northamptonshire Community Foundation - Rural
Community Needs Fund
Market Harborough and The Bowdens Charity
Government of Ireland Emigrant Support Programme
(ESP)
J Reginald Corah Foundation
Irish Youth Foundation (UK) Limited
Florence Turner Trust
The Mary Robertson Trust
Maud Elkington Charitable Trust
West Northamptonshire Council- Discretionary
Community Funding Grant
Platform Housing Group Limited- Community Chest
Fund
Leicester, Leicestershire & Rutland Community
Foundation - Making Local Life Better Fund
Carol Tilley
Harborough Lotto
Market Harborough Round Table|**Unrestricted**
**funds**
**£**
-
1,131
-
-
2,500
-
27,500
-
-
-
-
1,000
-
1,000
2,000
1,500
-
-
-
4,345
175
196
41,347|**Restricted**
**funds**
**£**
1,150
-
1,000
88,014
37,500
20,000
-
15,000
10,000
7,500
13,000
-
1,000
-
-
-
4,900
2,000
3,000
-
-
-
204,064|**Total funds**
**£**
1,150
1,131
1,000
88,014
40,000
20,000
27,500
15,000
10,000
7,500
13,000
1,000
1,000
1,000
2,000
1,500
4,900
2,000
3,000
4,345
175
196|
||||245,411|
Page 17
## **Harborough District Children & Young People's Charity**
## **Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)**
## **5 Expenditure on charitable activities**
|Legal & professional fees
Activities, Equipment & materials
General Office & administration
expense
Bank Charges
Facilities & Desk hire
Insurance
Staff expenses
Vehicle costs
Vounteer expenses
Venue Hire
Communications
Recruitment
Wages, NIC & Pensions
Depreciation
YCG Staffing costs
Payroll service|**Unrestricted**
**funds**
**General**
**£**
781
-
60
7
292
30
1,394
-
-
-
113
136
6,921
-
-
1,482
11,216|**Restricted**
**funds**
**£**
13,648
19,021
2,591
109
4,300
423
3,941
4,695
-
950
312
-
179,817
-
2,722
-
232,529|**Total**
**2025**
**£**
14,429
19,021
2,651
116
4,592
453
5,335
4,695
-
950
425
136
186,738
-
2,722
1,482
243,745|**Total**
**2024**
**£**
10,699
14,805
875
113
2,718
320
6,647
2,357
33
870
456
412
138,916
1,000
1,789
1,204|
|---|---|---|---|---|
|||||183,214|
## **6 Net incoming/outgoing resources**
Net incoming resources for the year include:
Depreciation of fixed assets
|**2025**
**£**
-|**2024**
**£**
1,000|
|---|---|
Page 18
## **Harborough District Children & Young People's Charity**
## **Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)**
## **7 Staff costs**
The aggregate payroll costs were as follows:
|The aggregate payroll costs were as follows:|||
|---|---|---|
|**Staff costs during the year were:**
Wages and salaries
Social security costs
Pension costs|**2025**
**£**
166,315
10,851
9,572
186,738|**2024**
**£**
128,999
2,752
7,165|
|||138,916|
12 (2024 - 7) of the above employees participated in the Defined Contribution Pension Schemes.
Contributions to the employee pension schemes for the year totalled £9,572 (2024 - £7,165).
No employee received emoluments of more than £60,000 during the year
The total employee benefits of the key management personnel of the charity were £44,645 (2024 - £31,720).
## **8 Independent examiner's fees**
During the period, the fees payable (excluding VAT) to the charity’s independent examiner Community Accounting Plus are analysed as follows:
|Accounting Plus are analysed as follows:|||
|---|---|---|
|Independent examination
Other financial services|**Year ended 31**
**March 2025**
**£**
765
1,624
2,389|**9 May 2023 to**
**31 March 2024**
**£**
735
1,001|
|||1,736|
Page 19
## **Harborough District Children & Young People's Charity**
## **Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)**
## **9 Taxation**
The charity is a registered charity and is therefore exempt from taxation.
## **10 Tangible fixed assets**
|**Cost**
At 1 April 2024
At 31 March 2025
**Depreciation**
At 1 April 2024
At 31 March 2025
**Net book value**
At 31 March 2025
At 31 March 2024
**11 Debtors**
Trade debtors
Prepayments
**12 Creditors: amounts falling due within one year**
Other taxation and social security
Other creditors
**13 Creditors: amounts falling due after one year**
Accruals||**Motor vehicles**
**NBV opening**
**transfer**
**£**
9,000
9,000
9,000
9,000
-
-
**2025**
**£**
8,461
1,087
9,548
**2025**
**£**
1,941
3,642
5,583|**Motor vehicles**
**NBV opening**
**transfer**
**£**
9,000
9,000
9,000
9,000
-
-
**2025**
**£**
8,461
1,087
9,548
**2025**
**£**
1,941
3,642
5,583|**Total**
**£**
9,000
9,000
9,000
9,000
-
-
**2024**
**£**
10,067
901|
|---|---|---|---|---|
|||9,000|||
|||9,000|||
|||9,000|||
|||-|||
|||-|||
|||**2025**
**£**
8,461
1,087
9,548
**2025**
**£**
1,941
3,642
5,583|||
|||||10,968|
|||||**2024**
**£**
2,802
5,243|
|||||8,045|
|||||**2025**
**£**
7|
Accruals
Page 20
## **Harborough District Children & Young People's Charity**
## **Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)**
## **14 Trustees remuneration and expenses**
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any other benefits from the charity during the year.
## **15 Related party transactions**
There were no related party transactions in the year.
## **16 Funds**
|**Unrestricted funds**
**_General_**
General
**_Designated_**
UK Youth-Thriving Minds
Clubs Fees
**Total unrestricted funds**
**Restricted funds**
Travelling Forward Tudor
Trust
Travelling Forward Good
Times
Travelling Forward Good
Times Justin Park
Travelling Forward Mere
Group Farm W & GG
Travelling Forward Crazy
Times
Speak Out Project
Mentoring
Chill Out Project
Young Carers
Bus Reserve
**Total restricted funds**
**Total funds**|**Balance at 1**
**April 2024**
**£**
105,731
-
19,117
19,117
124,848
3,746
1,440
3,359
3,170
-
1,904
-
3,089
9,273
4,050
30,031
154,879|**Incoming**
**resources**
**£**
20,512
16,500
14,112
30,612
51,124
15,000
39,000
14,900
13,000
20,000
37,889
38,093
14,182
16,345
-
208,409
259,533|**Resources**
**expended**
**£**
(11,216)
-
-
-
(11,216)
(161)
(34,933)
(17,975)
(16,588)
(14,488)
(38,939)
(32,060)
(49,052)
(19,167)
(9,166)
(232,529)
(243,745)|**Transfers**
**£**
7,044
(16,500)
(33,229)
(49,729)
(42,685)
(18,585)
(2,266)
(284)
3,014
3,263
-
1,629
35,232
-
20,682
42,685
-|**Balance at**
**31 March**
**2025**
**£**
122,071
-
-|
|---|---|---|---|---|---|
||||||-|
||||||122,071|
||||||-
3,241
-
2,596
8,775
854
7,662
3,451
6,451
15,566|
||||||48,596|
||||||170,667|
Page 21
## **Harborough District Children & Young People's Charity**
## **Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)**
|**Unrestricted funds**
**_General_**
General
**_Designated_**
UK Youth-Thriving Minds
Clubs Fees
**Total unrestricted funds**
**Restricted**
Travelling Forward Tudor Trust
Travelling Forward Good Times
Travelling Forward Good Times
Justin Park
Travelling Forward Mere Group
Farm W & GG
Travelling Forward Crazy Times
Speak Out Project
Mentoring
Chill Out Project
Young Carers
Bus Reserve
**Total restricted funds**
**Total funds**|**Incoming**
**resources**
**£**
98,980
10,628
27,096
37,724
136,704
10,590
30,344
17,898
12,000
13,826
29,421
31,346
31,400
24,564
-
201,389
338,093|**Resources**
**expended**
**£**
(6,539)
-
-
-
(6,539)
(89)
(32,424)
(14,924)
(11,353)
(14,154)
(26,597)
(27,775)
(34,068)
(15,291)
-
(176,675)
(183,214)|**Transfers**
**£**
13,290
(10,628)
(7,979)
(18,607)
(5,317)
(6,755)
3,520
385
2,523
328
(920)
(3,571)
5,757
-
4,050
5,317
-|**Balance at 31**
**March 2024**
**£**
105,731
-
19,117|
|---|---|---|---|---|
|||||19,117|
|||||124,848|
|||||3,746
1,440
3,359
3,170
-
1,904
-
3,089
9,273
4,050|
|||||30,031|
|||||154,879|
Page 22
## **Harborough District Children & Young People's Charity**
## **Notes to the Financial Statements for the Year Ended 31 March 2025 (continued)**
The specific purposes for which the funds are to be applied are as follows:
General fund - to fund general running costs.
## Designated funds:
UK Youth - Thriving Minds - to fund activities to support young people's mental health. Bus reserve - to fund future costs relating to the bus.
Clubs fees - to be used for additional activities not covered by the resticted funds.
## Restricted funds:
Travelling Forward - to fund supportive and developmental activities for children and young people from local Gypsy and Traveller communities.
Travelling Forward (Good times) - to fund supportive and developmental activities for children and young people from local Gypsy and Traveller communities.
Travelling Forward Justin Park - to fund supportive and developmental activities for children and young people from local Gypsy and Traveller communities.
Travelling Forward Mere Farm - Women and girls group - to fund supportive and developmental activities for children and young people from local Gypsy and Traveller communities.
Travelling Forward Crazy times - to fund supportive and developmental activities for children and young people.
Young Carers - to fund additional support and activities to young people who have taken on the role of a carer in their family.
Speak Out - to fund a young people's group and costs to create the youth-led youth views magazine, "Speak Out".
Chill Out Project - to fund supportive and developmental activities for isolated and/or vulnerable children and young people using our mobile project vehicle and other community venues. Staff Wellbeing - to support staff during and post Covid pandemic.
Mentoring - One to One additional support for young people accessing our groups.
The transfer between the General fund and Restricted funds are to cover the management and support costs.
## **17 Analysis of net assets between funds**
|Current assets
Current liabilities
Creditors over 1 year
Total net assets
Current assets
Current liabilities
Total net assets|**Unrestricted**
**General**
**£**
127,661
(5,583)
(7)
122,071
**Unrestricted funds**
**General**
**£**
**Designated**
**£**
105,731
23,167
-
-
105,731
23,167|**Restricted**
**£**
48,596
-
-
48,596
**Restricted**
**funds**
**£**
34,026
(8,045)
25,981|**31 March 2025**
**Total funds**
**£**
176,257
(5,583)
(7)|
|---|---|---|---|
||||170,667|
||||**Total funds at**
**31 March**
**2024**
**£**
162,924
(8,045)|
||||154,879|
Page 23