HAMPSHIRE CHRISTIAN TRUST CIO Annual Report and Accounts for the period 9 May 2023 to 31 March 2024 Registered with the Charity Commission Registered number: 1202996 CONTENTS: Page nuinbcr: TrLlStees' annual report Independent Exaniiner's report Statenient of TrLJStees' Responsibilities Statenient of Financial Affairs Balance sheet Notes to the accounts 10 Registered address: Hampshire Christian Trust CIO Lockerley Water Farm East Tytherley Road Lockerley ROMSEY Hampshire S051 OLW HAMPSHIRE CHRISTIAN TRUST CIO Trustees, Annual Report for the period 9 May 2023 to 31 March 2024 The trustees present their annual report and financial statements for the period ended 31 March 2024. The financial statements have been prepared in accordance with the accounting policies set out in note 1, and the Statement of Recommended Practice applicable to all charities preparing their accounts in accordance with Financial Reporting Standard 102. Hampshire Christian Trust CIO was formally registered with the Charity Commission on 9 May 2023. It has replaced the former unincorporated charity of the same name. All the assets and liabilities of the unincorporated charity were transferred to the CIO as at 9 May 2023, and the values shown in the final accounts of that charity have been used as the comparative figures in the financial statements set out on pages 7 and 8. Aims and activities: We aim to advance the Christian faith through camps, house parties, or similar activities providing recreational opportunities for bible study and consideration of the teachings of Jesus Christ. We maintain links with other Christian groups arranging events of this kind and provide and maintain a campsite as a resource where such events can take place. Trustees and key management personnel: The following persons served as trustees of the former unincorporated charity and continue to serve as trustees of the CIO: Mark Donaghy Martin Fielder (Chairman) Jim Halifax Deborah Halifax Simon Madgwick Tara Madgwick (Secretary) Jamie Munn Maureen King (Treasurer) Andrew Sullivan Marcus Hardiman Trustees serve in a voluntary capacity and do not receive any remuneration for their services. Individual trustees fulfil the day-to-day key management and administrative responsibilities of the charity. Each year we engage a suitable person to manage the campsite during the annual operational period. This period starts April 1st and continues until September 30th The site manager is resident on site during the operational period to ensure the campsite is suitably prepared for groups arriving to use the campsite, and to assist them throughout their stay. Trustees meet three or four times a year. New trustees are appointed on the personal recommendation of an existing trustee, or trustees, and will be persons who actively support the objects of the CIO, share our Christian ethos, and have a readiness to be more closely involved. Operational review: The 2023/2024 camping season was considered an overwhelming success, with 32 camps and events on site during the season in 2023 and 30 during 2024. The 2023 season was busier than in any other previous year at the site, there was no spare capacity during the school holidays and weekends throughout the season. and the Trust has also recorded a significant increase in the overall numbers of campers and visitors on site. This increase in use of the site is attributed to several factors. Firstly, we are aware there is a shortage of alternative sites offering a similar range of facilities, in the Southeast England area. We understand that sites are closing due to increasing costs and the stringent nature of essential regulations. Secondly our new website presents a more coniprehensive and informed picture of what to expect at Lockerley Water Farm Campsite, which we have seen generates greater enthusiasm and awareness for users to sign up to. Finally, Hampshire Christian Trust CIO gained approval from Test Valley Planning to allow the Trust to decommission the site and pack away our equipment, outside of our permissible camping season. This is not an extension to our season. however, it means the Trust can accept events / camps up until the end of September, allowing for the safe removal of our heavy equipment across the month of October. This is particularly important if we have experienced a wet September, which can make moving the accommodation units around the site particularly arduous and owing to our relian￿ on the availability of our volunteer base to help with these essential tasks and activities. To assist with the increased use of the camp site the Trust contracted the services of a groundskeeper, on a part-time basis, to help with maintenance activities around the site; and a part-time administrator to help manage communications between the organising teams of the different organisations using the site, trustees and the seasonal site managers. Since changing Hainpshire Christian Trust's status to a Charitable Incorporated Organisation (CIO), there has been a greater emphasis on administration. This has included restructuring our financial operations and formalising new processes and ensuring any essential name changes are identified. Since the closure of the 2022 season the Trust have managed several improvements to the site including installing a blocked paving area along the camp field side of the two barns. Acknowledging that, as a campsite, the site is not fully accessible, Trustees have made this change to improve the accessibility for wheelchair using day visitors and those who experience mobility issues and feel more 'grounded' on a flat and even surface. This has been welcomed by many of our camping organisations as it has allowed them to be more inclusive at their events, allowing those with mobility issues to join their camps during the day. Hampshire Christian Trust CIO has also gratefully received two specific donations from a faithful patron. These donations were to replace the older round dining tables with new fold away style tables and storage trolleys. These new tables are a welcome addition allowing camps to easily change the purpose of the barn from a dining area to accommodate other activities. Our second donation allowed us to replace the freezers with new commercial standard freezers, offering a greater storage capacity. Looking ahead into 2024125, the Trust will continue to work to improve the site. Rather trustees are committed to focusing on maintenance of the site, aimed at reducing our reliance on our volunteer group in the longer term through the employment of external contractors for technical maintenance activities, and ensuring we forge strong relationships with our current slate of users to manage expectations of the site and attract a base of volunteers for the long term Risk assessment: Appropriate policies and procedures are in place to protect against loss, failure, or harm, in respect of property, activities, governance or reputation. New users of the campsite are encouraged to visit the site before their event and make their own assessment of risks in using the site. All users are required to check they have adequate insurance cover for the activities they intend running at the campsite, and to ha.rfe appropriate policies for safeguarding children and vulnerable adults. Financial review: Details of income received are provided at notes 2 and 3 to the accounts. Costs incurred are summarised at notes 4 and 5. Gifts and donations received are used to meet the cost of improving buildings, equipment, and facilities at the campsite. Income from land use is used on site maintenance, minor purchases of equipment, and camp running costs, and any surplus is added to reserves. The trustees are thankful for the help and support re￿iVed from those using the campsite, and from other friends of the campsite. Bank balances at 31 March 2024 amounted to £74,232 (2023.£29,886), an increase of £44,346 This is accounted for as follows: Net incoming reSoUr￿S add back non cash items: Depreciation Total generated Changes in working caprtal: Net movement debtors/creditors 25,226 29 632 54,858 245 55,103 Payment of funds: Additions to fixed assets (10,757) Net bank and cash movement 44,346 Reserves policy: Unrestricted gifts which are not immediately required to meet current expenditure are held towards the cost of future improvements to facilities, or for the cost of additions or replacements to equipment. Signed on behalf of the trustees: Tara Madgwick (Secretary) Date. (l￿be￿￿ g Qeo IOL4. INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HAMPSHIRE CHRISTIAN TRUST CIO I report to the trustees on my examination of the financial statements set out on pages 6 and 7, and the notes to the accounts on pages 8 and 9. Responsibilies and basis of report: As charity trustees you are responsible for the preparation of the accounts In accordan with the Charities Act 2011 (Ihe Act"). I report in respect of my examination of the CIO'S accounts carried out under section 145 of the Act. In carrying out my examination I have followed the applicable directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement: I have completed my examination. I confirm that no maierial matters have come to m attention in connection with the examination which gives me cause to believe that in any material respect- accounting records were not kept in accordan￿ with section 130 of the Act, or the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: John arry Address: 21 Hinkler Road Southampton S019 6FR STATEMENT OF TRUSTEES, RESPONSIBILITIES Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of tlie charity's affairs and its financial activities for that period. In preparing these financial statements, we are reqLiired to: select suitable accounting policies and apply them consistently observe the methods and principles in the Charity SORP make judgements and estimates that are reasonable and prudent state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements, and prepare the financial statements on the going concern basis unless It is inappropriate to assuine that the activities will continue The trustees are responsible for keeping proper records, which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Acts. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the trustees and signed on their beh f•'i• Tara Madgwick (Secretary J (loL 2014 HAMPSHIRE CHRISTIAN TRUST CIO Statement of Financial Activities for the period 9 May 2023 to 31 March 2024 cio Former trust to 31 Mar 24 to 9 May 23 Notes INCOME AND ENDOWMENTS FROM Gifts aiid donations - general funds Income from land use Bank interest 22,755 60,500 1,561 84,816 25,739 42,309 205 Total income 68,253 EXPENDITURE ON Site maintenance etc. Camp running costs Governance costs Depreciation Total expenditure 6,190 22,988 780 29,632 59,590 22,800 18,012 1,376 39,082 81,270 NET INCOMINGI(OUTGOING RESOURCES) 25,226 (13,017) add: Funds brought forward 714,186 727,203 FUNDS CARRIED FORWARD 739,412 714,186 All incoming resources and resources expended relate to continuing activities. There are no recognised gains or losses other than those shown above. Current year figures are for period 9 May 2023 to 31 March 2024. prior year figures are for period 1 March 2022 to 9 May 2023. The notes on pages 9 and 10 form part of these accounts HAMPSHIRE CHRISTIAN TRUST CIO Balance sheet as at 31 March 2024 cio Former trust to 31 Mar 24 to 9 May 23 Notes FIXED ASSETS Freehold land and buildings Camp equipment Total fixed assets 535,165 128,483 663,648 547,170 135,353 682,523 CURRENT ASSETS Debtors Bank and cash 2,432 74,232 11,720 29,886 Total current assets less: 76,664 41,606 CURRENT LIABILITIES Creditors 10 900 9,943 NET CURRENT (LIABILITIES)IASSETS 75,764 31,663 TOTAL NET ASSETS 739,412 714,186 Representing: FUNDS OF THE CHARITY Unrestricted funds 739,412 714,186 Restricted funds Balance carried forward 739,412 714,186 The accounts re approved by th ru tees on (insert date) and signed on their behalf by: Signed: £-4- M A Fielder (Chairman) The notes on pages g and 10 form part of these accounts HAMPSHIRE CHRISTIAN TRUST CIO Notes to the Accounts for the pcriod 9 May 2023 to 31 March 2024 Accoutiting policies General The accounts al-e prepared on the basis of historical costs and in accordance with the Statement of Recommended Practice (FRS 102, as updated), and The Charities (Accounts and Reports) Regulations 2008. Depreciation Depreciation of fixed assets is calculated on a straight line basis each year to spread the cost of assets evenly over the expected useful life of each class of asset, as follows. Buildings 2.5 % per annum. Mobile accommodation units and cabins - 4 % per annum. Other equipment - 10 % per annum. Land, and additions to land, are retained in the accounts at historic cost less the appropriate proportion of historic cost directly related to disposals. Donations and income from the use of land These are accounted for when received. Investment Income Bank interest is accounted for on a receivable basis. Resources Expended These are recognised when the expenditure is incurred Governance costs These comprise expenditure relating to compliance with constitutional and statutory requirements. Donations and legacies 31 Mar 2024 9 May 2023 Donations Gift Aid 20,255 20,102 2500 5,637 22,755 25,739 A single donation of £10,000 for capital items was received and spent during the period. Income from land 31 Mar 2024 9 May 2023 Contribution from camps Rental income Solar Feed in tariff receipts Sale of scrap metal 52,278 1,449 6,569 204 29,090 1,202 11,520 497 60,500 42,309 Site maintenance etc. This year Last year Repairs and minor additions to equipment 6,190 Other costs 21,621 1,179 22,800 6,190 10 HAMPSHIRE CHRISTIAN TRUST Notes to the Accounts for the period 9 May 2023 to 31 March 2024 ?1 B/ar2J24 ljiay 2JL- Camp running costs Bank charges Iri >Jf£sn Elert:.",rJty Wd'.sSf G:,her £rvices Carp.p ma?anp:: Ssaff tra"Tling BLIS ness ra'$3S 128 5187 7di3 3 sr)S 14 9",2 110 4fsfj 120A 23.7(57 76.012 Trustees, remuneration and benefits TruS•¢&es remuiE.:atsor4 cr ctner bgpG, ere were no eTp!oys)&s in this FriGd, or L. bo+h prfids was so"f-emp gJGd Las farD.p