Trustees’ Annual Report 2023-2024
Registered Charity Number: 1202970 Registered: 5 May 2023
AFC Urmston Meadowside Annual Report 2023/2024
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1. Name
The charity’s name is AFC Urmston Meadowside (“the Club”).
2. The purpose of the Club
The purpose of the Club is the promotion of community participation in healthy recreation in Trafford and the surrounding area by the provision of facilities for the playing of association football for all age groups, and with a particular focus on young people.
3. The Objects of the Club
The Objects of the Club are:
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To provide facilities, promote the game of association football.
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To arrange matches and social activities for its members and the local community.
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To have a positive impact on our young people and their role in the local community.
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To support health and wellbeing through physical activity, a sense of belonging and collective pride in our achievements.
Our Club provides opportunities for our community to participate and compete in organised football activities. This service is delivered by our dedicated volunteers who willingly invest their valuable time to provide a positive and inclusive environment for all.
The social aspect of our Club is as important as participation. We bring people together from all backgrounds and build lifelong friendships. We actively support and promote health and wellbeing through physical activity.
Education is integral to our success. All volunteers hold accredited FA qualifications and have acquired the necessary skills and qualities to support character building, self-confidence and teamwork.
4. Confirmation
We confirm that the Trustees and the Club have full regard to the guidance issued by the Charity Commission on public benefit.
- Our People
Our Club recorded 74,880 volunteering hours in the year, this is equivalent to 3,120 days per year delivered to support delivery of our Objects.
Players
In the year we had 1,100 registered players:
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90% from Urmston, Flixton & Davyhulme (M41)
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5% from Trafford (e.g. Stretford, Partington, Sale, etc.
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5% for Other Areas (e.g. Salford, Manchester, Cheshire)
Club Officials
188 Officials supported delivery of our Objects, roles covered Executive Committee, Management Committee, Grounds, Team Management / Coaching, and Team Administration.
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Teams
Our Club had registered 78 teams covering age 5 and under, to Senior, including female and PAN Disability.
Club Players by age / category for 2023/24 season
| Teams (T) / Players (P) | 78 Teams / 1096 Players | 78 Teams / 1096 Players | 78 Teams / 1096 Players | |
|---|---|---|---|---|
| Male | Female | Disability | ||
| Under 5 | T=1 P=69 | |||
| Under 6 | T=1 P=53 | |||
| Under 7 | T=7 P=57 | |||
| Under 8 | T=8 P=64 | |||
| Under 9 | T=9 P=104 | |||
| Under 10 | T=7 P=80 | |||
| Under 11 | T=7 P=90 | |||
| Under 12 | T=4 P=57 | T=2 P=30 | T=1 P= 17 | |
| Under 13 | T=4 P=69 | T=1 P=18 | ||
| Under 14 | T=4 P=70 | T=2 P=30 | ||
| Under 15 | T=5 P=81 | T=1 P=22 | ||
| Under 16 | T=2 P=37 | T=1 P=20 | T=1 P=8 | |
| Youth | T=5 P=87 | T=1 P=22 | ||
| Senior | T=1 P=29 | T=1 P=26 | ||
6. Our achievements
The hard work and dedication of our volunteers was recognised throughout the year, we were assessed early in 2024 and subsequently awarded the King’s Award for Voluntary Services 2024 in recognition of the outstanding work that our Club does for grassroots football and our local community.
We were also delighted to receive the FA Grassroots Awards for:
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Coach of the Year (Disability)
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Young Volunteer of the Year
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Grounds Team of the Year
Participation for all
We have established successful Girls’ / Womens’ teams and a PAN Disability section within the Club.
Our young people are at the heart of all that we do so we established a Youth Forum, designed to inspire, empower and provide a voice for all children. Young people can influence change and
AFC Urmston Meadowside Annual Report 2023/2024
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there is a platform for our young members to support youth participation in decision making at our Club.
7. Our Objectives
| Objective | Tactic | Performance | Responsibility | Timescale |
|---|---|---|---|---|
| Indicator | ||||
| Set up PAN | Invite PAN | Group of | Football | Completed |
| disability training | disability | players and | development | |
| sessions | players for | dedicated | manager | |
| coaching and | coaches | |||
| training | aligned to | |||
| sessions | disability | |||
| football | ||||
| PAN disability | Team set and | Regular | Football | Completed |
| team play in | aligned to | competitive | development | |
| league matches | competitive | games against | manager | |
| games | other PAN | |||
| teams | ||||
| PAN to ensure they | Dedicated |
Included in FGS | Training |
Completed |
| keep space for | Half a pitch for | Matrix | Committee | |
| training | training as a | |||
| minimum | ||||
| Best in class | Recruit two | Women’s Football | Completed | |
| women and girl | heads of girl's | Dev Manager | ||
| teams | football | |||
| U5s-U13s | ||||
| U14s-Open | ||||
| age | ||||
| Girls to start from | Recruitment |
10 girls in | Football Dev | Completed |
| the youngest age | drive in | Under 5’s | Manager | |
| group | schools / | |||
| social media | ||||
| Promote FA event | Dedicated |
Hold an event | Exec & | Completed |
| around girls | event | on Lees field | Management | |
| football | promoting | Committee | ||
| women’s | ||||
| euros | ||||
| Increase the | Develop a | Fit for purpose | Exec Committee | Completed |
| general | website to | website in | ||
| awareness of the | promote | place | Web site dev | |
| football club. | football club. | manager | ||
| Set up Youth | Monthly youth | Record of | Exec | Completed |
| forum | forum meeting | Meetings and | ||
| to enable a | Actions taken | Management | ||
| voice for our | and achieved | Committee | ||
| players | ||||
AFC Urmston Meadowside Annual Report 2023/2024
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| Promote use of | Make club | Increased use | Facilities Manager | Completed |
| club house for | house | of club house | ||
| presentation | available for | Increased | ||
| days/evenings | teams to carry | income from | ||
| out end of year | club house | |||
| presentations | use | |||
| Training Matrix for | Training |
Training Matrix | Training | Completed |
| mid week | Committee to | introduced | Committee | |
| Training to be | be created to | 2023/24 | ||
| introduce | produce a | onwards | ||
| matrix | ||||
| Generate club | Promote use of | Club house |
Development | Completed |
| income by | the club house | booked 5 days | Manager | |
| providing | to business’ | per month | ||
| conference and | for meetings. | |||
| catering facilities | Install WIFI | |||
| All goalposts are | Check | Equipment | Facilities Manager | Completed |
| safe | goalposts | provided to the | ||
| before each | standard | |||
| game and | expected of a | |||
| replace when | charter | |||
| needed | standard club | |||
| Fully Support the | Mandatory use | FA full | All Committee | Completed |
| FA Respect | of respect | time website | members, | |
| programme | barriers. | feedback | coaches, | |
| Captains and | from question | volunteers | ||
| managers | “Respect | and players | ||
| briefed on | Barriers used” | |||
| supporting | ||||
| respect | ||||
| Welfare officer | ||||
| spot checks | ||||
| Set up dedicated | Taster sessions | Every year |
Football | Completed |
| support for the U5 | early in season | new intake of | Development | |
| intake of new | Dedicated | +50 kids with | Manager | |
| players | support | parent | ||
| Advertise | volunteers | |||
| through local | ||||
| schools | ||||
8. Statutory Information
Reference and Administration Details
| Charity Name | AFC Urmston Meadowside |
|---|---|
| Registered Charity Number | 1202970 |
| Charity’s Principal Address | AFC Urmston Meadowside, Davyhulme Road, Davyhulme Greater Manchester, M41 8QA |
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Trustee Details
| Trustee Name | Office | Dates acted |
|---|---|---|
| John Burnett | Chair | Whole year |
| Jimmy Khan | Vice Chair | Whole year |
| Matt Wall | Club Secretary | Whole year |
| David Stead | Treasurer | Whole year |
| Andrew Stead | Head of Welfare | Whole year |
Structure, Governance and Management
| Type of governing document: | The Charity is governed by its Constitution |
|---|---|
| How the charity is constituted: | Charitable Incorporated Organisation |
| Trustee selection methods: | As set out in the Constitution, Trustees are nominated and voted for by members under a General Resolution at the Annual General Meeting. |
| 9. Financial Information |
The Club’s financial management is governed by the Financial Regulations.
The Income and Expenditure and the Balance Sheet show that the Club made a surplus of £2,250 in the year, bringing reserves to £122,701. Fixed assets are £49,457 (estate) and current assets (cash) are £73,244.
Our turnover for the year was £129,436 with the majority coming from Player Membership Fees at £83,609. The other key income area is Pitch Hire income, this is offset by Pitch Hire costs.
The Club policy on minimum reserves is that 75% of fixed business running costs are retained, current reserves are £73,244, representing Fixed Costs are £81,784. Current retained reserves are at 90%
AFC Urmston Meadowside Annual Report 2023/2024
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Income and expenditure for year ending 5 July 2024
AFC Urmston Meadowside Annual Report 2023/2024
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Balance Sheet and Notes for year ending 5 July 2024
| Fixed Assets Clubhouse Current Assets Debtors Cash at Bank Cash in Hand Current Liabilities Creditors Net Current Assets Total Assets less current liabilities Retained Earnings Brought Forward Surplus 2023/24 |
- £ 73,216.67 £ 27.70 £ |
49,457.12 £ 73,244.37 £ - £ 73,244.37 £ 122,701.49 £ 122,701.49 £ |
Note |
|---|---|---|---|
| 1 2 3 4 |
|||
| 120,452.01 £ 2,249.48 £ |
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| Certified based on the information provided by the Treasurer, | Certified based on the information provided by the Treasurer, | Certified based on the information provided by the Treasurer, | AFC | Urmston Meadowside |
|---|---|---|---|---|
| Notes to Balance Sheet | ||||
| Note 1 - Fixed Asset | ||||
| Clubhouse cost | £ | 643,429.63 |
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| Grant - Football Foundation - 81% | -£ | 521,178.00 |
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| Grant - Viridor | -£ | 30,000.00 |
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| Net Cost | £ | 92,251.63 |
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| Depreciation over 30 years from Aug 2010 | £ | 42,794.51 |
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| Net Book Value of Clubhouse | £ | 49,457.12 |
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| Note 2 - Cash at Bank | ||||
| Current Account | £ | 42,296.64 |
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| Development Fund Account | £ | 28,400.28 |
||
| Collection Account | £ | 2,519.75 |
£ | 73,216.67 |
| Note 3 - Creditors | ||||
| Cheques not yet presented | £ | - |
||
| Clubhouse Retention | £ | - |
£ | - |
| Note 4 - Retained Earnings BF | ||||
| Re-instated re capitalisation of Clubhouse | over 30 years. |
AFC Urmston Meadowside Annual Report 2023/2024
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Declaration
The Trustees declare that they have approved the trustees’ report above.
Signed on behalf of AFC Urmston Meadowside Trustees
| Signature | |
|---|---|
| Full name | Jimmy Khan |
| Position | Vice Chair |
| Date | 28.04.25 |
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