Clych Meithrin Groes-wen Trustees Annual Report
Carbis, Richard Cylch Meithrin Groes-wen
Report dates: From September 2023 To March 2024
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Cylch Meithrin Groes-wen
Charity name
N/A
Other names charity is known by
Registered charity number (if any) 1202926
Charity's principal address Rhodfa Plasdŵr,
Sain Ffagan,
Caerdydd
Postcode CF5 2FG
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## **Responsible Individual**
Richard Carbis
CarbisR9@hwbcymru.net
Cylch Meithrin Groes-wen,
Ysgol Gynradd Groes-wen Primary School,
Rhodfa Plasdwr,
St Fagans, Caerdydd, CF5 2FG
## **Descripton of the charity’s trusts**
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Constitution
Type of governing document
(eg. trust deed, constitution)
Trust
How the charity is
constituted
(eg. trust, association,
company)
Ask for volunteers to apply for the role to become trustees.
Trustee selection methods
(eg. appointed by, elected by)
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Cylch Meithrin Groes-wen and Clwb Sbri-di-Ri which is the name given to the after-school club run by the Cylch Meithrin is a fee-paying organisation that supports the childcare of pupils in ysgol Groes-wen by providing a wraparound service for both the morning and afternoon and then an after school club as already mentioned.
The Cylch is situated on the site of Ysgol Gynradd Groes-wen Primary school and has developed a close working relationship with both staff and parents of the school.
The Cylch Meithrin Groes-wen Charity was founded in September 2023 and has been in existence for a year. It was set up by and remains under the support of Mudiad Meithrin. Mudiad Meithrin is the principal provider of Welsh-medium care and education in Wales. With over 180 professional staff all over Wales, the Cylch is able to benefit from specialist advice on a national level.
The SAS grant allowed us to form and develop a sustainable model for the future. Our Clwb Sbri-diRi is supported by Clybiau plant Cymru, with whom we have a close relationship as they provide training for our staff.
## **Ethos:**
The happiness and safety of each and every child is Cylch Meithrin Groes-wen’s priority. The Cylch offers the best possible care in a happy and secure atmosphere, and the opportunity for each child to reach his or her full potential by learning through play. The Cylch has equipment such as, toys and resources which reflect the developmental needs and the age range of the children. The Cylch follows the National Early Years Curriculum in Wales so that the Cylch can ensure that each child receives the best possible start in all aspects of his/her education. Careful attention has been given to planning the outside play area, so that the Cylch can offer children opportunities for stimulating activities in the open air.
## **Public Beneft Statement:**
The charity trustees have complied with their duty to have due regard to the guidance on public benefit published by the Commission in exercising their powers or duties.
## **Objectves of the Charity:**
Cylch Meithrin Groes-wen’s aim will be to provide sessional care of a high standard through the medium of the Welsh language to boys and girls from 2 years old to 5 years old. The Cylch will be offering a wrap-around service for the part time nursery children attending Ysgol Gynradd Groeswen Primary. The Cylch Meithrin will also be offering an After School Club for all children attending Ysgol Groes-wen, located in the school’s Main Hall.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT:**
## **A list of trustees can be found on Appendix 1:**
The charity trustees, are responsible for the overall management and control of the Cylch Meithrin Groes-wen Charity and meet three times a year or greater if the need arises. The work of implementing most of their policies is carried out by the trustees under the guidance of Mudiad Meithrin.
All trustees give of their time freely and no remuneration or expenses were paid in the year.
**Staff:**
|**Staf:**|||
|---|---|---|
|**Name**|**Role**|**Qualifcaton / Working Towards**|
|**AE**|Leader|NNEB & Level 5 Diploma in Leadership for
Children’s Care, Learning and
Development
Level 3 Playwork
ILM Level 3 Award in Management
BTEC Level 3 Award in Educaton and
training|
|**OL**|Assistant|CACHE Level 3 Gofal Plant
Level 3 Playwork|
|**ET**|Assistant|Level 2 Childcare
Level 2 Playwork
W/T Level 3 Childcare|
|**SH**|Apprentce|Level 2 Playwork
W/T Level 3 Childcare (apprentceship)|
|**EB**|Assistant|Level 2 Playwork
W/T Level 3 Childcare|
## **The trustees have adopted the following Policies, Plans and Procedures;**
Behaviour Policy
Action Plan
Equal Opportunities (ALN)
Equity and Diversity
Health
Lost, missing and not collected children
Safeguarding Data
Safeguarding children
Medication
Changing nappies
## **Number of Children**
The Cylch Meithrin can accept 96 children. 22 children within the Cylch Meithrin room per session, and 74 children in the main hall for the after school club.
## **Opening Hours**
The Cylch will be open for morning sessions and afternoon sessions of up to 3 hours along with 2.5 hours for the After School Club :
Monday 08:45 – 11:45 & 12:30 – 15:15 & 15:25 – 18:00 Tuesday 08:45 – 11:45 & 12:30 – 15:15 & 15:25 – 18:00 Wednesday 08:45 – 11:45 & 12:30 – 15:15 & 15:25 – 18:00 Thursday 08:45 – 11:45 & 12:30 – 15:15 & 15:25 – 18:00 Friday 08:45 – 11:45 & 12:30 – 15:15 & 15:25 – 18:00
Over 39 weeks of the year except for Bank Holidays, in accordance with the school holidays set by the county council where the Cylch is based.
## **Fees**
A fee of **£15** per morning session and **£13.75** per afternoon Cylch Meithrin session is payable at the beginning of the week. This must be paid if your child attends or not. Consideration will be given to each individual case in the case of long term sickness.
A fee of **£12.50** per After School Session will be payable monthly. Late payment fees will also be introduced for families that are consistently late with their payments.
## **Admissions**
The Cylch conforms to the requirements of the Children and Families (Wales) Measure 2010 regarding the age and number of children permitted. A copy of our Admissions Policy is available at the Cylch. It is necessary for each parent to complete a registration form and contract before their child can start at the Cylch.
No child will be released from the setting to anyone other than those noted on the Child Collection Form. If there is any change it is expected that the parent will inform the staff when dropping the child off at the beginning of the session.
## **Language**
The Cylch operates through the medium of Welsh, but we welcome children from all language backgrounds. The cylch will implement the Immersion Method.
## **Safeguarding Children**
In respect of Cylch Meithrin Groes-wen’s Safeguarding Children Policy we must inform you that it is the Cylch Meithrin staff’s duty to pass on any information regarding child protection issues to the Social Services, NSPCC or Police.
## **Facilites**
The facilities offered to the children and their families include:
- A room purposely built for childcare which is designed to create a stimulating atmosphere.
- A kitchen for food preparation
- Toilets for the use of the children
- Nappy changing area
- Outdoor area
- Carpet and messy floor area within the classroom
- A large Hall to cater for the After School Club.
The cylch has a wide range of high quality equipment for the purpose of encouraging learning through play. The atmosphere is warm and welcoming and designed to promote children’s development.
## **Charity Actvites:**
## **Actvites**
Cylch Meithrin Groes-wen’s priority is the happiness of every child. Care is provided in a safe and encouraging environment with a wide range of playing opportunities that will allow each child to develop to their full potential.
Your child will have the opportunity to:
- Play and socialise with other children
- Learn though play both inside and outside
- Play with sand, water, play dough, role play, jigsaws, toys, table top games, bikes etc
- Listen to stories, sing and dance
## **Daily Routne**
Cylch Meithrin Groes-wen will ensure that every child experiences a wide range of activities by ensuring a daily routine which includes:
- Circle time
- Singing time
- Focused activities
- Free play
- Snack time
- Outdoor play
## **Healthy Eatng**
We will provide a drink of milk or water and a healthy and nutritious snack for your child in each session.
## **Environmental Initatves: Being aware of our ‘carbon footprint’:**
Our charity is based on a site that is as carbon neutral as it can be. No gas is on site and energy is created by air source heat pumps. We follow the sites recycling policy and support all site initiatives.
## **Finances:**
The financial statements show net incoming resources for the year on School activities of £ 24 840. The principal source of income is fees . The Trustees are continuing their strategy of deploying all net incoming resources to investing in the staffing costs and resources of the Cylch Meithrin as well as hiring costs for the room which covers energy costs, water costs and cleaning costs.
Any reserves are kept for the purpose of making sure that salaries can be made **Brief statement of the charity’s** to staff. **policy on reserves** N/A **Details of any funds materially in deficit**
It is the belief of the Committee of Cylch Meithrin Groes-wen and Clwb Sbri-Di-Ri that they are a financial ‘going concern’ as they are a growing establishment with very healthy numbers moving forward.
In additional to the very substantial benefits our Cylch Meithrin brings to our pupils, the use of Welsh is at its heart.
## **Pension Liability:**
Members of staff have access to a pension scheme.
## **Risk Management:**
The Trustees are responsible for the overseeing of the risks faced by the Cylch Meithrin. Detailed considerations of risk are delegated to the Senior Management of the School. Risks are identified, assessed and controls established throughout the year. A formal review of the charity’s risk management processes is undertaken on an annual basis. Risk is managed under the headings of financial sustainability, school safety, student welfare, employment, school trips and events and community access.
The main risks that the Governors have identified and the plans to manage those risks are:
Health and Safety
Safeguarding
Off-site Activities
Fire Safety
Training and Awareness
Finances
## **Incident Reportng**
Through the risk management processes established for the Cylch, the Trustees are satisfied that the major risks identified have been adequately mitigated where necessary. It is recognised that systems can only provide reasonable but not absolute assurance that major risks have been adequately managed.
## **Achievement:**
The Cylch has been extremely successful at getting numbers through the door. They take part in every open day held by the school and this has had a very positive impact on the sustainability of the charity. Having completed Year 1, it feels that this is the true highlight. To be able to say that we have embedded ourselves into the Groes-wen community in such a short space of time.
## **Future Plans:**
We are continuing to consider the next step and one focus that is definitely required is the development of the outdoor area.
Another plan that is important to the success of the Cylch and Clwb Sbri-di-Ri is the training of more staff in readiness for the increase in numbers both during the day and as part of the after-school club.
## Appendix 1:
||**Trustee name**|**Ofce(if any)**|**Dates acted if not for wholeyear**|
|---|---|---|---|
|1|Richard Carbis|Primary Administrator
and Person with
Responsibility||
|2|Angharad Evans|Super Administrator +
Cylch Leader||
|3|Casi Lewis|Trustee + Secretary||
|4|Daniel Goedeguuber-
Warren|Trustee + Vice Treasurer||
|5|Rhian Carbis|Trustee + Treasurer|Finished as a Trustee
October 2024|
|6|Luidivine Gegaden|Trustee||
|7|Mathew Rees|Trustee||
|8|Rhian Kanbi|Trustee||
|9|Catrin Llwyd|Trustee|Lef Christmas 2023|
|10|Alaw Medi Hughes|Trustee|Lef Christmas 2023|
|11|Catrina Rhisiart|Trustee|Lef Christmas 2023|
|12|Beth Pickard|Trustee|Lef May 2024|
|||||
## **Signature Casi Lewis Print name Casi Lewis Date:24.01.25**
**Signature Print name Richard Carbis Date: 24.01.25**
**1202926**
**Clych Meithrin Groes-wen**
## **Receipts and payments accounts**
**For the 03/05/23 31/03/24 To period from**
## **CC16a**
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest to the nearest to the nearest £ to the nearest £ to the nearest £ £ £**
## **A1 Receipts**
|**A1 Receipts**||||||
|---|---|---|---|---|---|
|Grants|**-**|**4,235**|**-**|**4,235**|**-**|
|Fees(Service users)|**20,419**|**-**|**-**|**20,419**|**-**|
|Fees(Welsh Gov. 30hrs)|**34,490**|**-**|**-**|**34,490**|**-**|
|ShoppingRefunds|**13**|**-**|**-**|**13**|**-**|
|Mudiad Meithrin Grant|**-**|**16,671**|**-**|**16,671**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_**_(Gross income for AR)_|**54,922**|**20,906**|**-**|**75,827**|**-**|
|||||||
|**A2 Asset and investment sales,**
**(see table).**||||||
||**-**|**-**|**-**|**-**||
||**-**|**-**|**-**|**-**|**-**|
|**_Sub total_**|**-**|**-**|**-**|**-**|**-**|
|**_Total receipts_ 54,922 20,906 - 75,827 -**
**A3 Payments**||||||
|
Staff costs incl. HMRC & NEST|**20,175**|**16,025**|**-**|**36,200**|**-**|
|Other staff costs(training, DBS)|**10**|**451**||**461**||
|Minorpurchases. Food, drink etc.|**3,493**||**-**|**3,493**|**-**|
||||**-**|**-**|**-**|
|Fixtures, fittings and equipment|**3,691**|**4,235**|**-**|**7,926**|**-**|
|Subscriptions|**300**|**195**|**-**|**495**|**-**|
|Rent|**2,075**|**-**|**-**|**2,075**|**-**|
|Phone|**160**|**-**|**-**|**160**|**-**|
|Payroll service|**132**|**-**|**-**|**132**|**-**|
|Repairs and maintenance|**45**|**-**|**-**|**45**|**-**|
|**_Sub total_ **|**30,082**|**20,906**|**-**|**50,987**|**-**|
|||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||
||**-**|**-**|**-**|**-**||
||**-**|**-**|**-**|**-**||
|**_Sub total_ **|**-**|**-**|**-**|**-**|**-**|
|**_Total payments_ 30,082 20,906 - 50,987 -**
**_Net of receipts/(payments)_ 24,840 - 0 - 24,840 -**
**A5 Transfers between funds**
**- - - - -**
**A6 Cash funds last year end**
**- - - - -**
**_Cash funds this year end_ 24,840 - 0 - 24,840 -**||||||
||**30,082**|**20,906**|**-**|**50,987**|**-**|
|||||||
||**24,840**|**- 0**|**-**|**24,840**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|**-**|
||**24,840**|**- 0**|**-**|**24,840**|**-**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
**to nearest £**
**to nearest £**
**to nearest £**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**|**Details**
**to nearest £**
**to nearest £**
**to nearest £**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**|**Details**
**to nearest £**
**to nearest £**
**to nearest £**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**|**Details**
**to nearest £**
**to nearest £**
**to nearest £**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**|
|---|---|---|---|---|
||Current account|**24,840**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
||**_Total cash funds_**
(aree balances with receipts and|**24,840**|**-**|**-**|
||OK
OK
OK
**Details**
**to nearest £**
**to nearest £**
**to nearest £**
g
payments account(s))
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**||||
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
||**Details**
**Cost (optional)**
**Fund to which**
**asset belongs**
**Current value**
**(optional)**||||
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||**Details**
**Cost (optional)**
**Fund to which**
**asset belongs**
**Current value**
**(optional)**||||
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||**Details**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**When due**
**(optional)**||||
||**HMRC**|**Restricted**|**587**|**04/2024**|
||||**-**||
||||**-**||
||||**-**||
||||**-**||
Signed by one or two trustees on behalf of all the trustees
||||
|---|---|---|
|Signature
Print Name
Date of
approval|||
||Richard Carbis|24.01.25|
||Casi Lewis|**24.01.25**|
|**Funds Movement Schedule**|**Funds Movement Schedule**|||||
|---|---|---|---|---|---|
|**Restricted Funds**|Opening
Balance|Additions in
year|Payments in
year|Cross Transfers|Closing
Balance|
||**to the nearest £**|**to the nearest £**
|**to the nearest £**|**to the nearest £**|**to the nearest**
**£**|
|Cardiff Council|0|2280|2280|0|0|
|Clybiau Plant|0|1900|1900|0|0|
|Cronfa A Glyn|0|55|55|0|0|
|Mudiad Meithrin*|0|16671|16671|0|0|
|Unrestricted Funds|0|54922|30082|0|24840|
|**Total Funds**|0|75828|50988|0|24840|
* The total SAS grant awarded by Mudiad Meithrin is for £21,000. At the year end a balance of £4329 was to be paid in 2024/25..
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
## **Cylch Meithrin Groes-Wen**
**On accounts for the year** 31/03/2024 **Charity no** 1202926 **ended (if any) Set out on pages** Sections A and B
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation of **basis of report** the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** 24/1/25 **Name:** Andrew Moore BSc(Hons), FFA Retired Blaenpentre, Swyddffyonn, Ystrad Meurig, SY25 6AW **Address:**