Registered charity number 1202902
Wormhout Community Hub
Financial Statements for the year ended 28 September 2024
Wormhout Community Hub Report of the Trustees for the year ended 28 September 2024
The trustees present their annual report and financial statements for the year ended 28 September 2024 and confirm they comply with the Charities Act 1993, as amended by the Charities Act 2006.
Reference and Administrative Information
Charity Name Wormhout Community Hub Charity Registration Number 1202902 Principal Office Ty Llywelyn Community Centre Fford yr Orsedd Llandudno Conwy LL30 1LA
Board of Trustees
Andrea Kraaijeveld Martin Smith Theresa Erica Evans Gordon George Woodyatt Peter F Kingston Principal Administrator Wendy-Anne Sterland
Bankers
Lloyds Bank plc 25 Gresham Street London EC2V 7HN
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Wormhout Community Hub Report of the Trustees for the year ended 28 September 2024
Structure, governance and management
Governing document
Wormhout Community Hub is constituted as a CIO Association registered with the Charity Commission in May 2023 under charity number 1202902.
Organisational structure
The charity trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no remuneration or other financial benefits.
The day-to-day management of the community facilities and projects are delegated to volunteers.
Recruitment and appointment of trustees
The trustees are responsible for the recruitment of new trustees and select in the first instance from the membership knowing that the volunteers who dedicate their time and expertise to the charity day in and day out are more likely to remain and provide support for new members and volunteers thus increasing the confidence and knowledge of their possible successors.
In selecting new trustees, we seek to identify people who regularly attend events and functions organised by the charity and are willing to volunteer to help in our broader community work. Potential trustees are invited to attend trustees’ meetings as observers and are given more details of the charity’s aims and activities and, if all agree, they are then proposed as new trustees at the subsequent trustees’ meeting. This process allows due consideration of the person's eligibility, personal competence, specialist knowledge and skills.
Induction and training of trustees
Following appointment, new trustees are introduced to their new role and given copies of the charity’s governance document and a guide to the policies and procedures adopted by our charity. A number of publications from the Charity Commission are also provided including the guidance on charities and public benefit, this ensures that new trustees are aware of the scope of their responsibilities under the Charities Act. Initially, new trustees work with an existing trustee assisting on particular activities and projects run by the charity. After satisfactory feedback from existing trustees, they are then given the task of leading a particular activity or project, reporting progress at trustees’ meetings.
Risk management
The trustees have assessed the risks the charity faces and have drawn up a risk matrix which identifies the major risks by area of activity, the nature of those risks, the likelihood of the risks happening and the measures taken to manage them. The trustees review this risk matrix regularly at their meetings and at meetings of the two subcommittees on finance and buildings. The trustees are satisfied that systems are in place, or arrangements are in hand, to manage the risks that have been identified. In particular, insurance cover is in place and the finances of the Community Hub are kept under review. Appropriate Criminal Records Bureau (CRB) checks, supported by regularly reviewed policies, are made for all those who work with children or other vulnerable groups within the community centre.
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Objectives and activities
Our aims
The objects of the charity are set out in the charity’s constitution and are summarised as follows:
To benefit the residents of Tre Cwm estate and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by bringing together the residents, local authorities, voluntary and other organisations in a common effort to advance the education of, and to provide facilities in the interests of social welfare for leisure-time occupation with the objective of improving the conditions of life for all residents by the provision, maintenance and management of a community centre.
Our objectives
Our objectives are set to reflect our community aims, the education and welfare of residents and provision of a safe environment through our community hub. Each year our trustees review our objectives and activities to ensure they continue to reflect our aims. In carrying out this review the trustees have considered the Charity Commission’s general guidance on public benefit.
Our dual aims remain the provision of services for residents of Tr Cwm estate as well as a community facility for all the inhabitants of the local area. Our long-term ambition is to build the self-confidence of Tre Cwm’s residents through our community facilities and activities, help make our area a peaceful, vibrant and harmonious community.
Strategies
We want to make our Hub an accessible and welcoming venue where all residents can gather together for social and educational activities, learning how to improve health and wellbeing, benefiting from our food bank, dining facilities and our activities including craft clubs, youth club, dance clubs, and entertainment for those with disabilities or learning difficulties.
As an important part of our charitable services we are pleased to receive donations of food and clothes for the sole purpose of the relief of need and financial hardship of local residents who have insufficient money to cover their basic needs for shelter, food, clothing, or who are destitute with no means of support.
An important part of our strategy is community welfare and education. All our community facilities and activities including classes, health initiatives and seminars will be widely advertised and we welcome the participation of all in our local community. Most of our activities are free and supported by donations or grant funding. Where a charge is made, concessions are made for students, people on means-tested benefits and pensioners.
Our Members (Use of volunteers)
Our membership is free to anyone wishing to help us achieve our charitable aims. All our members are volunteers - an important resource in both our Hub and community work. Volunteers are involved in most of our community activities and we have over 8 people regularly giving their time. Including the mothers of children who attend our youth club events or clubs who so willingly give of their time in the evenings. Our trustees also give of their time freely. We encourage all members of the Hub to be involved in voluntary activities and to share their skills with others. All those volunteers working with projects involving children or other vulnerable groups are CRB/DBS checked.
Activities and achievements
How our activities deliver public benefit
The charity carries out a wide range of activities in pursuance of its charitable aims. The trustees consider that these activities, summarised below, provide benefit both to those who attend activities at our Hub and the wider community of Llandudno especially the Tre Cwm estate..
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Community activities
Our community hall and rooms provide a valuable educational and recreational resource to all in our local community. A wide variety of activities are organised and take place from our community centre.
Hall and rooms: Our hall and meeting rooms are available for use by local groups and organisations. This year alone the facilities have been used by groups as varied as the local Ju-jitsu club and the local dance club. Local charities are encouraged to make use of our meeting rooms, and we host surgeries with both local Councillors and other authority figures for Llandudno. When facilities are not required for community use they are available for hire on commercial terms. This year alone our facilities have been used on over 100 occasions and over 20 group, or organisations have benefited from the facilities we can offer the local community.
IT access for homework club and IT classes: Our IT suite has been used to access online forms and applications required to be completed in order to register for health and social needs, access benefits and search for employment. It is hoped that that local children can be supervised by volunteer tutors, to allow them to complete homework and extended learning courses. The IT suite can accommodate up to 10 people at a time.
Football Coaching sessions : Working with the local Football club we arranged a weekly training session at the Community Centre . We hope to extend these sessions to other days provided that the coaches can be found..
Health seminars and consultations : D uring June, we organised a `Heart Diseases’ seminar to raise awareness of how to avoid heart disease and the importance of maintaining a healthy lifestyle. In the same month, we organised another seminar with a focus on providing information to people who are at risk or suffer from diabetes.
Community Food Share Scheme :
The Hub runs a food share 6 days a week, with volunteers collecting food donations from local shops and enterprises. The food is given freely to those in need and donations towards the foodbank’s costs, which are mostly for volunteer’s petrol it is not essential. We are looking into the possibility of extending this service as part of an outreach program to home delivery for residents who are vulnerable, disabled or otherwise unable to come to the Hub for personal reasons.
Community Garden and Themed rooms: Our community garden provided a space for both reflection and education, having vegetable and flower beds as well as benches and tables where the children could learn about growing plants and food and the elderly residents could meet to teach the children crafts and have a quiet corner to reflect. The garden has fallen into disrepair but members are fundraising and searching for grants to revive it.
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Summer Camps: We arranged summer camps for the children with funding received via Street Games and had a total of 30 children attend the session providing breakfast sports activities and lunch over the holidays. We intend running this service annually during holiday periods.
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Financial review
Principal funding sources
The charity’s main source of income is the hiring of rooms and the provision of catering services
Plans for future periods
We intend strengthening our Trustee team by recruiting further experienced Trustees. We are working with Community and Voluntary Support Conwy (CVSC) in our search and selection as well as other governance advice and support.
The gardens and outdoor spaces need attention; funding will be sought in order to create a more usable space.
Maintenance of the Community Centre has fallen behind and guttering, signage and salt bins all need attention. Fundraising events and activities will need to be held, the Youth Club have offered to help in this respect.
We are investigating the need for an outreach service to include extension of the food share and wellbeing checks. Over the past year we have dropped our free soup and a roll offering as fewer people were attending – we will revisit the need to offer this service to local homeless and those in need.
We are still getting reasonable attendance at our Friday lunch club service and have managed to keep costs down with donations of both food and cash. We would like to extend that service to include another day and will trial it for a period prior to establishing a set service.
As room hire is our main income stream at present we intend improving our marketing and plan to change our offer to encourage more charities and health and wellbeing organisations to use the facilities.
The management of Ty Llywelyn Community Centre is currently performed by unpaid volunteers, some who are involved from 8.30am until 10pm and provide centre administration, maintenance, cleaning, management of activities such as the food bank and coordination of the youth clubs, Following a long day’s work they will then visit the local supermarkets and organisations for food donations for the following day. They do this 7 days a week so we will be investigating the opportunity of paid hours for some of their time.
We intend to maintain our existing range of community activities working in partnership with the community and to further develop our community projects in collaboration with Conwy County Borough Council. We continue to place great importance on bringing the community together, providing education in welfare and wellbeing as well as offering local youngsters an alternative to anti-social behaviour.
These statements were written before the account review was completed and the board subsequently realised the CIO is insolvent.
Statement of Trustees’ responsibilities
The charity trustees are responsible for preparing an annual report and financial statements in accordance with applicable law. The lack of governance meant that the Trustees at the time overlooked the accounts and took no interest in running the charity This submission is to bring the records up-to date
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees for the purposes of charity law who served during the year are set out on page 1.
Subsequent to conducting a governance and financial review of the charity during June 2026 it came to light that the charity had no lease agreement with the landlord and a utility bill for £20k+ covering the period 2023-26 remained unopened and unpaid. This has forced the charity into insolvency as at 5[th] July 2026
Approved by the trustees and signed on its behalf by:
Ian Beirne (Chair) 5 July 2026
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Wormhout Community Hub Statement of Financial Activities for the year ended 28[th] September 2024
| Section A Receipts and Payments | Section A Receipts and Payments | Section A Receipts and Payments | Section A Receipts and Payments | Section A Receipts and Payments |
|---|---|---|---|---|
| Unrestricted Funds |
Restricted Funds |
Total Funds 2024 |
Totals funds 2023 |
|
| A1. Income from charitable activities | ||||
| Room Hire | ||||
| Sale of Goods | 10,426 | 10,426 | ||
| Food & Drink | ||||
| Sale of Goods | 6,069 | 6,069 | ||
| Youth Club | ||||
| Sale of Goods | 436 | 436 | ||
| Donations | ||||
| Sale of Goods | 25 | 25 | ||
| Sub total(Gross income for AR) | 16956 |
16,956 | ||
| A2. Asset and Investment sales | ||||
| Sub total | ||||
| Total receipts | ||||
16,956 |
16,956 |
| Unrestricted Funds |
Restricted Funds |
Total Funds 2024 |
Total Funds 2023 |
|
|---|---|---|---|---|
| A3. Expenditure on charitable activities | ||||
| Direct Costs | ||||
| Food & Drink | 3,397 | 3,397 | ||
| Cleaning | 817 | 817 | ||
| Postage | 173 | 173 | ||
| Repairs & Maintenance | 365 | 365 | ||
| Supplies | 44 | 44 | ||
| Wages | 5350 | 5350 | ||
| Utilities | 8417 | 8417 | ||
| Insurance | 18 | 18 | ||
| Volunteer Expenses | 1917 | 1917 | ||
| Accountancy | 960 | 960 | ||
| 0 0 |
| A4. Asset and Investmentpurchases | ||||
|---|---|---|---|---|
| Sub total | ||||
| Total payments Net of receipts (payments) A5 Transfers between funds A6 Cash funds last year end Cash Funds this year end |
||||
| 21,458 | 21,458 | |||
| (4,502) | (4,502) | |||
| (4,502) | (4,502) |
Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Endowment funds funds funds Categories Details to nearest £ to nearest £ to nearest £ B1 Cash funds 2,6 Bank Current Account 52 - - Petty Cash 22 - - - - - Total cash funds 2,674 - - (agree balances with receipts and payments account(s)) OK OK OK Unrestricted Restricted Endowment funds funds funds to nearest £ to nearest £ to nearest £ Details B2 Other - - - monetary assets - - - Fund to which Cost Current value Details asset belongs (optional) (optional) B3 Investment assets - - - - Fund to which Cost Current value Details asset belongs (optional) (optional) B4 Assets retained for the - - charity’s own use - - - - Fund to which Amount due When due Details liability relates (optional) (optional) B5 Liabilities Utility Bills (Electricity) Unrestricted (7,176) Accountancy Unrestricted (960) -
Approved by the trustees on date and signed on their behalf by:
Ian Beirne CHAIR of TRUSTEES
5[th] July 2026
Notes to the accounts
1. Accounting policies
(a) Basis of preparation
The financial statements have been prepared under the Receipts and Payments and convention. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2005) issued in March 2005, and applicable UK Accounting Standards and the Charities Act 1993.
(b) Funds structure
Unrestricted income funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds include designated funds where the trustees, at their discretion, have set aside resources for a specific purpose.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by the donor or the terms of a specific appeal.
(c) Incoming resources
All incoming resources are recognised once the charity has entitlement to the resources, it is certain that the resources will be received and the monetary value of incoming resources can be measured with sufficient reliability. The following specific policies are applied to particular categories of income:
Voluntary income is received by way of donations and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Incoming resources from grants, where there are performance or service deliverables required by the terms of the grant, are accounted for as the charity earns the right to payment through its performance.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services donated by volunteers has not been included in these accounts, except where the services provided are in the nature of professional services where a fee would otherwise be charged, in which case the donated service is valued at their chargeable rate.
Investment income is included when receivable.
Incoming resources from charitable trading activity is accounted for when earned.
(d) Resources expended
Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the charity to the expenditure..
(e) Costs of generating funds
Costs of generating funds are those costs incurred in attracting voluntary income or incurred in trading activities undertaken to raise funds.
(f) Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both the direct pay and non-pay costs and support costs relating to those activities.