## **Henfield Youth Welfare Association Henfield Youth Club CIO** ## **Charity No 1202869** **Annual Report for the year ended 31[st] March 2025** Trustees: The Reverend Christina Mary Bennett Mrs Jan Louise Holden Mr Tom Moss Independent examiner: Mr Mike Shepherd Bankers: Barclays Bank plc ## **Structure Governance and Management** The Henfield Youth Welfare Association, known as Henfield Youth Club, was set up by a Trust Deed dated 18[th] April 1961 for the purpose of helping and educating boys and girls through their leisure time activities so to develop their physical mental and spiritual capacities that they may grow to full maturity as individuals and members of society and that their conditions of life may be improved. The original Youth Club was the former Infant School in Nep Town Road Henfield but in 2005 it moved to new, purpose-built premises on the Kings Field, Deer Park Henfield. The Club is open to all young people between the ages of 8 and 17 resident in Henfield and the surrounding villages. A new CIO Charity No 1202869 has been formed and will took over from 1[st] April 2024. The Youth Worker with her team, both paid and voluntary, plan the activities provided for the club members. The club meets during school term times. Separate sessions are held for ages 8 to 11 and 12 to 17. On some evenings there are project nights. A Nursery for babies and pre-school children uses the premises each weekday. The hire fees assist with the Charity’s income. The Trustees with the Youth Leader and other supporters of the Club form the Management Committee. During 2024-25 the Trustees and Committee met four times. The Trustees confirm that in accordance with their duties as stated in section 17(5) of the 2011 Charities Act, guidance provided by the Charity Commission in regard to public benefit has been considered. ## **Safeguarding Health and Safety and Data Protection** The Trustees, the Youth Worker, the Staff and volunteers recognise the duty of care that they have towards the young people who use the Club; the protection of children and teenagers is taken very seriously. Disclosure and Barring Service (DBS) checks are carried out for all staff and volunteers before they commence working at the Youth Centre and are renewed as necessary. The staff undertake safeguarding training as part of their induction. ## **Aims and Purposes** The Trustees support the Youth Worker as she, the staff and volunteers deliver their programme of activities for the young people. The Trustees, Youth Worker and committee deal with maintenance and repair of the Youth Club building as necessary. ## **Objectives and Activities** The Youth Worker and staff arrange a variety of activities for the young people. These include shopping trips, crafts, cooking, singing and dancing groups as projects, a gaming area, sports and social activities. At the Santa’s Grotto in the High Street at the Late Night Shopping evening in December 2024. the young people helped with this very popular event which also raised funds for the Youth Club. ## **Achievements and Performance** The Club continues to be popular with the young people of Henfield who enjoy the activities provided. They also much appreciate the support given by the Youth Worker at times when they are finding life difficult. During 2024-25 meetings and activities continued. Two part time Assistant Youth Workers are employe; this enables the Club to be open for more sessions each week ## **Review of the Year** The increased numbers of young people attending continued, especially the juniors where over 100 were on register though not all came to every session. In The Friday drop-in session (begun in February 2023) primarily for the older young people continued. This is a non-subscription evening and food including burgers is available for purchase. With the help of a grant from the Sussex Foundation the project work on a Wednesday evening was expanded and included monthly sessions especially for young people with Special educational needs and their parents/carers. Debbie Slaughter has been Youth Worker at the Club for over 20 years. The Trustees and, indeed, the whole village community very much appreciate all she does to support the young people of Henfield. ## **Youth Centre Building** Such maintenance as was required has been carried out on the Youth Centre building. A grant was obtained from Horsham District Council tp enable the installation of Solar Panes on the roof of the building. These were installed during the summer of 2024 and are having an effect on the utilities costs. ## **Financial Review** The financial statements have been prepared in accordance with applicable Charity Law, Financial Reporting Standards and the current Statement of Recommended Practice, Accounting and Reporting by Charities SORP (FRS102), effective 1st January 2015. The incoming resources for the year amounted to £76777 (compared to £70242 (in the previous year) and with expenditure of £67140 resulted in a surplus of £9637. Since West Sussex County Council withdrew youth work funding in 2015 the Trustees and Youth Worker are grateful for the support given to the Club by Henfield Parish Council, local charities and individuals. The fund-raising Jumble Sale was again held in January 2025. ## **Grants received** During the year the following grants were received. This is due to the hard work of one of our volunteers in making the applications June 24 HDC Community Lottery Fund £1,500 – General Core Funds July Sussex Community Fund – Rampion £2,400 – Solar Panels July 24 Sussex Community Fund £2,400 – Wednesday Project Night/SEN July 2024 Horsham District Council £2,500 – Monies for keeping Lucy and Paula employed 5.9.24 Albert Hunt Trust £4,000 – General Core Funds 26.9.24 Henfield Parish Council £5,000 – 1 year funding for Poppin Cafe 14.10.24 HDC Volunteer Support Fund £2,000 – Volunteer Funding 24.11.14 Co-op £1,551 – General Core Funds November Kindersley Trust - £540 – Outdoor trip for Seniors (Lodge Hill) 12.12.24 Dame Elizabeth Gresham Trust - £250 - Funding for children who cannot pay subs of trips 14.12.25 Friarsgate Trust £3,000 – 6 months running costs for Seniors/Thursday Evening ## **Donations Received** 15.4.24 Carmel and Norah – Monday Market £100 – General Core Funds May 24 Sustainable Henfield £644 – Solar Panels 23.5.24 Ladybirds - £500 – General Core Funds June Lions - £758 – General Core Funds 17.9.24 Henfield Ukelele Group £300 – Christmas Ice Skating for Seniors October Thursday Bridge Club £200 – Purchase of WiFi Speakers 29.10.24 Sustainable Henfield £599 – General Core Funds November Community Partnership £100 – Wrapping of Santa’s Grotto presents December Anonymous Donor £5,000 – Purchase of carpet tiles for coffee bar area January 25 Carmel Monday Market - £200 – General Core Funds 25.1.25 Free Church – Christmas Tree Collection £500 – General Core Funds 23.1.25 Fiona Ayres – Aerco £10,000- Two Years’ Funding for Wednesday Chill/SEN Night 5.2.25 Henfield Ducklings - £371.33 – General Core Costs **Financial reserves.** All funds are available for immediate expenditure on the activities of the charity, equipment for use in those activities and maintenance of the charity’s premises. **All the charity’s funds** are held in its Bank account. The trustees own the freehold Youth Centre premises in Deer Park Henfield, which are subject to a mortgage to Henfield Parish Council. ## **Future Plans** The most important plan for the future is, to continue to support the young people of Henfield as they and the community continue to recover from the Covid pandemic. The Trustees and the Youth worker continue to open the Club for the usual sessions to provide a safe space for the young people to meet, join in activities and socialise as they grow to maturity as individuals and members of society and the community. Henfield Youth Club Accounts tor the year endeil 31 Mareh 2025 Htnfield Youth aub YnfoLTrallon Ate0￿￿tants Accounlancy and Business MatLer& Lid Accotjniants TheBam Golden Square HcnfLeJd BN5 9DP Buslnejs addre DeerPBrk Henfield West Sussex BNS 9JQ Henfield Youth Club Content$ Page AC¢outt1a￿1s, rcpon TrAdin8* profil and lo$$ account Bo13nte sheet Henfield Youth Club Accountants, R¢port on the UnaUdi￿d Accounts lo HenfL¢ld Youth Club As de￿ibed page 3 you have approvpA the accounts for lh¢ y¢or cnd¢d 31 Match 2025 sel out on ppges 2 to 3. In accordance wilh your instru¢tlons we have compiled these unaudi*d accounts from ¢h¢ o¢¢ounliTr ¢or¢Js and informalion and explanattons suppli¢d 10 Us. Aeeeunl•ftCy and Bu8in¢ss maI￿rI Lid Accouiiionis The Barn Golden Square Henfic]d F3N5 9DP Poge I Henfield yO￿h Club Tradlngand prolli ano Ios5 accouni fortheyear endlng 31 M8reh 2025 2025 2024 INCOME coflee 7,377 37,374 6,222 21,083 5.549 34441 7,213 19.055 Grants and D0Tr811ons Fundralslng Hlre Grant Sub5crlptlon5 4,254 76,310 70,526 COST OFSALES Actlvlty collee barsTra¢k$ 3.311 6,596 1,037 1,868 12,812 1.349 5,106 504 1.399 8.358 Equlpment 12.812 63,498 8.358 62,168 OROSS PROFIT ADMINISTRATIVE EXPENSE5 Wa8es and Sal8iles siafl penslon costs Statt Irainlng Rates 31,898 1,3eo 19 3.7e9 860 4,565 2,009 4.510 1,046 48 24,872 1,129 230 1.354 798 6,898 446 Insurance Ll8hi4nd heat Cl8anlng Agpalrsjnd m8lnlenancg Pilnllng, postage 8ndstalSonery Telephone Computer Costs Legal and profes$lonal lees Suf&5cflpllons Depreclatlon 4,405 912 5D6 300 593 2,797 4,159 54,328 4S,719 OPERATING PROFIT 9,170 16.449 Othei Incomt and expgnses lftterestre¢elvabLe Bank deposll intereisi 467 216 216 NET PROFIT 9,637 16,665 Page 2 Henfield Youth Club Henfield Youth Club (Sep 30, 2025 14:11:22 GMT+1) 30/09/20 ## Revised Accounts - Henfield Youth Club Final Audit Report 2025-09-30 Created: 2025-09-26 By: AB Matters (admin@abmatters.com) Status: Signed Transaction ID: CBJCHBCAABAAvaBkYLjq_OqhTjW6YZQLsYowjYIXh3_g ## "Revised Accounts - Henfield Youth Club" History Document created by AB Matters (admin@abmatters.com) 2025-09-26 - 11:31:20 AM GMT Document emailed to Henfield Youth Club (henfieldyouthclub@tiscali.co.uk) for signature 2025-09-26 - 11:31:24 AM GMT Email viewed by Henfield Youth Club (henfieldyouthclub@tiscali.co.uk) 2025-09-29 - 1:24:09 PM GMT Document e-signed by Henfield Youth Club (henfieldyouthclub@tiscali.co.uk) Signature Date: 2025-09-30 - 1:11:22 PM GMT - Time Source: server ## Agreement completed. 2025-09-30 - 1:11:22 PM GMT CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Henfield Youth Club CIO On accounts for the year ended 31 March 2025 Charity no (if any) 1202869 Set out on pagès 1 to2 I report to the trustees on my examination of the accounts of the above charily {"the Trust.) for the year endèd Responslbilltles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act"). I report in respect of my examination of the Trust's accounts carried OLrt under section 145 of the 2011 AGI and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5)(bl of Ihe Act. I have completed my examination. I confim that no material matters have come to my attention lolher than that disclosed below ') in connection wf(h the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accountin9 records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding oflhe accounts to be reached. Please delete the words in th8 brackets rf thoy do not apply. Signed: Date: 1611012025 Name: Mike Shepherd Relevant professional qualification(sl or body (if any): ICAEW Address: Backup Accounts Limited Unit 4 The Old Carpenters Workshop Handcross, RH17 6HB IER Octobor 2018 Section B Disclosure Only complete if the examiner needs lo highlight mallers of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018