Trustee annual report 2023-2024
Charity info:
The Pachamama Project CIO Charity number: 1202834
104 Vicarage Lane, Great Baddow, Chelmsford, CM2 8JD
Trustees:
Chair: Heidi Lambert
Other trustees:
Helen Heard, Ruth Smith, Alice Corrigan, Joy Coisnard
Purpose of The Pachamama Project CIO:
The prevenPon or relief of poverty globally by providing grants, items, services and reusable sanitary products to individuals in need and/or chariPes, or other organisaPons working to prevent or relieve poverty.
Structure:
1 part-Pme employee, CEO Ella Lambert
5 trustees
The trustees were recruited on the basis of involvement in the project (when a CIC), knowledge of the sector and our aims and objecPves and people with the Pme, experPse and experience to support the project. A year on, the trustees are due to renew for another year. A policy on trustee recruitment is being draZed. The trustees have been reappointed for 2024-25.
1
Ac@vi@es and objec@ves 23-24:
•In the period 2023-2024, 37,702 reusable sanitary pads have been distributed in Lebanon, Pakistan, Uganda, the US and here in the UK, taking 5,000 beneficiaries out of period poverty for the next five years.
•An addiPonal 15,000 pads have been made and ready to ship.
•Pass It On Trust, one of our partners in Uganda, is now reporPng zero school absenteeism by our school girl beneficiaries due to their periods.
•New partner in Uganda: we are running a trial with a group of schools in Kabale where period poverty has been evidenced as a direct cause of school absenteeism amongst menstruaPng girls.
•2,500 volunteers worldwide: We asked volunteers for tesPmonials and we now have evidence for what we understood, anecdotally, that being part of the Pachamama volunteer community provides many benefits, including to mental health and allows people with long-term health issues to feel a full part of the project, as it is a no-commitment volunteering acPvity that can be done from home and in their own Pme.
•New group for Chelmsford-based asylum-seekers set up to meet once a week to make pads with local volunteers: a social acPvity which includes learning new skills , English language pracPce and local integraPon.
•Period poverty commicee of like-minded NGOs set up in Lebanon to pool resources and promote best pracPce. Set up and chaired by Pachamama CEO.
Project and community.
Partner update:
Pakistan – 14,000 pads have been sent to the charity, Abasseen, taking 2,800 school girls in rural Pakistan out of period poverty for the next five years. Ella has been asked to visit the project in Pakistan in October, to conduct a workshop on making the pads and to give talks at the university. Ella joined Abasseen’s period poverty commicee.
Lebanon – 23,000 pads sent in May 2023. Our CEO spent one month in Lebanon to work with the partner organisaPon to opPmise distribuPons of the pads to the beneficiaries, to conduct focus groups for feedback to inform future pad-making, to run workshops to make the pads in the internaPonal school in Beirut, to establish more contacts on the ground, to set up a commicee of other organisaPons working on period poverty, to recruit a part-Pme co-ordinator on the ground to delivery MHM educaPon and help create resources for Pachamama. Ella was filmed by the BBC during her trip for a BBC podcast and news coverage.
2
children’s clothing and shoes and blankets along with our 23,000 pads for distribuPon to beneficiaries via The Free Shop Lebanon, our distribuPon partner, in the Bekaa Valley.
Uganda – We sent 46 kits as a trial for a new partner in Kabale western Uganda. If the trial is a success, we aim to deliver 6,000 more pads to school girls in the next financial year. We will send more if stocks allow.
Chelmsford asylum-seeker group, UK –Trustees, Ruth and Helen have been running a sewing group for Chelmsford-based asylum-seekers on Tuesday aZernoons to make and prep pads – as a pilot. We have applied for NaPonal Locery community funding and hope to be able to develop this group and run it for at least a year. This is a valuable opportunity for the women to socialise, meet locals, pracPce their English, develop new skills and build their self-esteem – as well as to add to Pachamama stocks to support our wider beneficiaries. We have so far provided 100 kits for all the current Chelmsford-based asylum-seekers in need of sanitary pads.
Finances:
Our turnover was £22,000, made up of a £12,000 grant from the Dalia & Ramzi FoundaPon towards our work in Lebanon, and other donaPons from volunteer fundraisers, donaPons via our GoFundMe page, and Easyfundraising.
We started paying the CEO a part-Pme salary in August 2023. Ella is working part-Pme salaried and part-Pme voluntarily unPl the charity can afford an appropriate full-Pme salary.
No debts; no payments to trustees.
Financial reserves agreed.
Volunteers:
We have 2,500 volunteers signed up. Some are more acPve than others and an objecPve for next year will be to do more outreach to increase the acPve volunteer base, to boost stocks.
We set up a school Pacha Club at New Hall School in Chelmsford. All year 8 students will be involved in the Pacha club as part of their volunteering.
Outreach
Internal:
Two newslecers were sent to volunteers with project updates. hcps://thepachamamaprojec.wixsite.com/website
We held a webinar open to volunteers and the wider public to showcase our work and for our partners to talk about their work, how they work with us and how Pachamama has beneficed their
3
External:
various segments and for news coverage.
Ella has been invited to join a panel at the forthcoming Global CiPzen event in Parliament which shows our impact in raising the profile of period poverty as a barrier to educaPon and gender equality and our high profile on this topic.
The event objec,ve is to raise awareness and mobilise support for girls’ empowerment through educa,on. This event is an opportunity to discuss the power of the intersec,on of girls' educa,on and girls' health and put forward tangible policy solu,ons to achieve this. Girls Educa,on x Girls Health event at Parliament in collabora,on with Helen Grant MP, Prime Minister's Special Envoy for Girls' Educa,on on 15th May. The event will focus on the barriers to girls' educa,on i.e. period poverty and the opportuni,es that girls' educa,on presents to empower girls and the women of tomorrow. The event falls just before the Commonwealth Educa,on Ministers mee,ng during the week, as well as the Educa,on World Forum on 20-22 May and World Menstrual Hygiene Day on the 28th May.
Fundraising
Approach to fundraising ac@vity:
-
i) We have a fundraising policy
-
ii) We have a strategy that includes corporate and individual fundraising and donaPons iii) Monitoring of fundraising on our behalf: Volunteer fundraisers used the GoFundme plamorm
-
iv) No complaints on fundraising received.
Trustee statement:
We hereby state that we have complied with the duty in section 4 of the 2006 Act to have due regard to guidance on public benefit published by the Commission: https://www.gov.uk/guidance/public-benefit-rules-for-
charities#:~:text=All%20charity%20trustees%20have%20a,are%20aware%20of%20the%20guidance
The trustees declare that they have approved the trustees’ report above:
Signed on behalf of the charity’s trustees/directors
Signature(s) Heidi Lambert Full name(s) Heidi Lambert Position (for example Chair Secretary, Chair, etc) Date 17/5/24
4
THE PACHAMAMA PROJECT CIO
Charity Registration number 1202834 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2024
THE PACHAMAMA PROJECT CIO
CONTENTS FOR THE YEAR ENDED 30 APRIL 2024
| Page | |
|---|---|
| Legal and Administration Information | 1 |
| Independent Examination report | 2 |
| Profit and loss account | 3 |
| Balance Sheet | 4 |
| Notes forming part of the financial statements | 5 - 6 |
| Detailed income and expenditure account | 7 |
THE PACHAMAMA PROJECT CIO
LEGAL AND ADMINISTRATION INFORMATION FOR THE YEAR ENDED 30 APRIL 2024
Full name THE PACHAMAMA PROJECT CIO Registered company number 1202834 Registered address 104 Vicarage Lane Grreat Baddow Chelmsford Essex CM2 8JD Directors Heidi Lambert, Chair Alice Corrigan Joy Coisnard Helen Heard Ruth Smith
Governing document
As a Charity Incorporated Organisation the organisation is operated under the rules of its Memorandum and Articles of Association
Overall management of the company is the responsibility of the trustee who are elected and co-opted under the terms of the Memorandum and Articles and Association. Day to day project activity is managed and carried out by paid staff and volunteers.
| Bankers | The Co-operative Bank |
|---|---|
| Independent examiner | Community360 |
| Winsleys House | |
| High Street | |
| Colchester | |
| Essex, CO1 1UG |
1
THE PACHAMAMA PROJECT CIO
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 APRIL 2024
| Note Incoming resources Donations and legacies Total incoming resources Resources expended Charitable activities 2 Total resources expended Net incoming (outgoing) resources Merger income Net movement in funds Total funds brought forward Total funds carried forward |
2024 £ 29,504 |
|---|---|
| 29,504 28,235 |
|
| 28,235 | |
| 1,269 5,717 |
|
| 6,986 - |
|
| 6,986 |
Notes on pages 5 form an integral part of these accounts.
3
THE PACHAMAMA PROJECT CIO
BALANCE SHEET AS AT 30 APRIL 2024
| 2024 | ||
|---|---|---|
| Note | £ | |
| Current assets | ||
| Cash at bank and in hand | 7,596 | |
| Debtors | 4 | - |
| Total current assets | 7,596 | |
| Current liabilities | ||
| Creditors: Amounts falling due within one year | 5 | 610 |
| Total current liabilities | 610 | |
| Net current assets/(liabilities) | 6,986 | |
| Net assets | 6,986 | |
| Funds of the charity | ||
| Unrestricted funds | 6,986 | |
| Total funds | 6,986 | |
| Approved by the trustees on the …......................... 2024 and signed on their behalf by: 01/11 |
04/11/2024 Signed Date H Lambert - Director
4
THE PACHAMAMA PROJECT CIO
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 APRIL 2024
1. Accounting Policies
Basis of the preparation of the accounts
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement on Recommended Practise applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Cash Flow
The financial statements do not include a cash flow statement because the charity, as a small reporting entity, is exempt from the requirement to prepare such a statement under Financial Reporting Standard 1 "Cash flow statements".
Income and expenditure
Income and expenses are included in the financial statements as they become receivable or due.
Expenses include VAT where applicable as the charity cannot reclaim it.
Cash and cash equivalents
Cash and cash equivalents are basic financial assets and include cash in hand, deposits held at call with banks.
Financial instruments
Basic financial instruments are initially recognised at transaction value and subsequently measured at amortised cost. Financial assets comprise cash at bank and in hand, together with other debtors if applicable. Cash at bank and in hand is defined as all cash held in instant access bank accounts and used as working capital. Financial liabilities held at amortised cost comprise all creditors except social security and other taxes.
Foreign exchange
Transactions in currencies other than pounds sterling are recorded at the rates of exchange prevailing at the dates of the transactions. At each reporting end date, monetary assets and liabilities that are denominated in foreign currencies are retranslated at the rates prevailing on the reporting end date. Gains and losses arising on translation in the period are included in the profit and loss.
5
THE PACHAMAMA PROJECT CIO
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 APRIL 2024
2. Costs of charitable activities
| Costs of charitable activities Materials Postage Insurance Sundries Office expenses Staff training and resources Wages Volunteer expenses Travel Governance costs: Other professional fees Audit and accountancy |
2024 £ 7,281 5,759 1,124 122 3,420 1,085 7,807 63 1,060 |
| 27,721 236 278 |
|
| 514 | |
| 28,235 |
3. Employees
The average monthly number of persons (including directors) emplopyed by the company was:
| Total Creditors Other creditors |
2024 No. 1 |
|---|---|
| 1 | |
| 2024 £ 610 |
|
| 610 |
4. Creditors
5. Going concern
The trustee believe the charity has sufficient liquid reserves to continue trading for the foreseable future.
6. Trustee expenses
No trustees were reimbursed for expenses during the year 2023.
6
THE PACHAMAMA PROJECT CIO
Charity Registration number 1202834 FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2024
THE PACHAMAMA PROJECT CIO
CONTENTS FOR THE YEAR ENDED 30 APRIL 2024
| Page | |
|---|---|
| Legal and Administration Information | 1 |
| Independent Examination report | 2 |
| Profit and loss account | 3 |
| Balance Sheet | 4 |
| Notes forming part of the financial statements | 5 - 6 |
| Detailed income and expenditure account | 7 |
THE PACHAMAMA PROJECT CIO
LEGAL AND ADMINISTRATION INFORMATION FOR THE YEAR ENDED 30 APRIL 2024
Full name THE PACHAMAMA PROJECT CIO Registered company number 1202834 Registered address 104 Vicarage Lane Grreat Baddow Chelmsford Essex CM2 8JD Directors Heidi Lambert, Chair Alice Corrigan Joy Coisnard Helen Heard Ruth Smith
Governing document
As a Charity Incorporated Organisation the organisation is operated under the rules of its Memorandum and Articles of Association
Overall management of the company is the responsibility of the trustee who are elected and co-opted under the terms of the Memorandum and Articles and Association. Day to day project activity is managed and carried out by paid staff and volunteers.
| Bankers | The Co-operative Bank |
|---|---|
| Independent examiner | Community360 |
| Winsleys House | |
| High Street | |
| Colchester | |
| Essex, CO1 1UG |
1
THE PACHAMAMA PROJECT CIO
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 APRIL 2024
| Note Incoming resources Donations and legacies Total incoming resources Resources expended Charitable activities 2 Total resources expended Net incoming (outgoing) resources Merger income Net movement in funds Total funds brought forward Total funds carried forward |
2024 £ 29,504 |
|---|---|
| 29,504 28,235 |
|
| 28,235 | |
| 1,269 5,717 |
|
| 6,986 - |
|
| 6,986 |
Notes on pages 5 form an integral part of these accounts.
3
THE PACHAMAMA PROJECT CIO
BALANCE SHEET AS AT 30 APRIL 2024
| 2024 | ||
|---|---|---|
| Note | £ | |
| Current assets | ||
| Cash at bank and in hand | 7,596 | |
| Debtors | 4 | - |
| Total current assets | 7,596 | |
| Current liabilities | ||
| Creditors: Amounts falling due within one year | 5 | 610 |
| Total current liabilities | 610 | |
| Net current assets/(liabilities) | 6,986 | |
| Net assets | 6,986 | |
| Funds of the charity | ||
| Unrestricted funds | 6,986 | |
| Total funds | 6,986 | |
| Approved by the trustees on the …......................... 2024 and signed on their behalf by: 01/11 |
04/11/2024 Signed Date H Lambert - Director
4
THE PACHAMAMA PROJECT CIO
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 APRIL 2024
1. Accounting Policies
Basis of the preparation of the accounts
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement on Recommended Practise applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Cash Flow
The financial statements do not include a cash flow statement because the charity, as a small reporting entity, is exempt from the requirement to prepare such a statement under Financial Reporting Standard 1 "Cash flow statements".
Income and expenditure
Income and expenses are included in the financial statements as they become receivable or due.
Expenses include VAT where applicable as the charity cannot reclaim it.
Cash and cash equivalents
Cash and cash equivalents are basic financial assets and include cash in hand, deposits held at call with banks.
Financial instruments
Basic financial instruments are initially recognised at transaction value and subsequently measured at amortised cost. Financial assets comprise cash at bank and in hand, together with other debtors if applicable. Cash at bank and in hand is defined as all cash held in instant access bank accounts and used as working capital. Financial liabilities held at amortised cost comprise all creditors except social security and other taxes.
Foreign exchange
Transactions in currencies other than pounds sterling are recorded at the rates of exchange prevailing at the dates of the transactions. At each reporting end date, monetary assets and liabilities that are denominated in foreign currencies are retranslated at the rates prevailing on the reporting end date. Gains and losses arising on translation in the period are included in the profit and loss.
5
THE PACHAMAMA PROJECT CIO
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 APRIL 2024
2. Costs of charitable activities
| Costs of charitable activities Materials Postage Insurance Sundries Office expenses Staff training and resources Wages Volunteer expenses Travel Governance costs: Other professional fees Audit and accountancy |
2024 £ 7,281 5,759 1,124 122 3,420 1,085 7,807 63 1,060 |
| 27,721 236 278 |
|
| 514 | |
| 28,235 |
3. Employees
The average monthly number of persons (including directors) emplopyed by the company was:
| Total Creditors Other creditors |
2024 No. 1 |
|---|---|
| 1 | |
| 2024 £ 610 |
|
| 610 |
4. Creditors
5. Going concern
The trustee believe the charity has sufficient liquid reserves to continue trading for the foreseable future.
6. Trustee expenses
No trustees were reimbursed for expenses during the year 2023.
6