## **Trustees’ Annual Report for the period** **From 1[st] April 2024 To 31[st] March 2025** ## **Charity name: The Recreational Trust** ## **Charity registration number: 1202751** _**(Note: The AGM Minutes and the Chairs annual report is attached at the end of this report)**_ ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The provision and maintenance of a
community hall and recreational ground for
the use of the inhabitants (particularly the
younger people) of Steeple Aston and the
surrounding area without distinction of
political, religious or other opinions,
including use for:
a) sporting events, meetings, fetes,
lectures and social events.
b) other forms of recreation and leisure-
time occupation, with the object of
improving the conditions of life for the
inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Maintenance of the Sports & Recreational
Building and the Sports field in order that
they are available for hire. Running of fund-
raising activities and where necessary
application for grants, to supplement the
income from hire charges to ensure we
meet all running costs.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the
guidance issued by the Charities
Commission on public benefit.| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|See Chairman’s Report below.|| |---|---|---|---| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The current statement of accounts shows a
healthy balance of £36,477.84.
We had an operating loss of £4,113.47 in
2024/2025 but grant receipts enabled us to
reduce this deficit to £1,113.47.
The trend is positive, lettings have
increased and fund raising through the year
was healthy.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The policy is to hold approximately the
equivalent of one year’s expenditure.
Reviewed each year. (£14,000)
We are currently holding an additional
reserve of £18,664 as we intend to make
some other improvements to the building
facilities and update the drainage in the
Recreation Field.| |Amount of reserves held|Para 1.22|£14,000| |Reasons for holding zero
reserves|Para 1.22|Not Applicable| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None| **Additional information (optional)** You may choose to include further statements where relevant about: Principal income is from letting of the |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Sports and Recreational building for Home
Education, Brownies, Toddler Group, After
School Clubs and various private hires.
Plus, Fund Raising, Quiz nights & race
nights along with the hire of the sports field
by the local football team and youth teams
from other villages. In addition, we have in
the past received grant support from the
Parish Council and a local trust.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Funds Held in a low-risk bank savings
account.| |A description of the principal
risks facing the charity|Para 1.46|The Charity has no long-term liabilities or
debts and therefore no financial risks. The
Building and Sports field are leased for a
peppercorn rent from the Parish Council
and Dr Radcliffe’s Foundation.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|All Committee members are trustees.| **Reference and Administrative details** |Charity name|The Recreational Trust| |---|---| |Other name the charity uses|| |Registered charity number|1202751| |Charity’s principal address|Mr Christopher Cooper
Combe Pyne
Water Lane
Steeple Aston
OX25 4SB| ||| **Names of the charity trustees who manage the charity – See attached AGM Minutes. All committee members are trustees.** **STEEPLE ASTON RECREATIONAL TRUST** # **ANNUAL GENERAL MEETING** **Sports & Recreation Centre, Fir Lane, Steeple Aston 21[st] May 2025 @ 20.00hrs** **Present** : Torquil McLusky (TM), Chris Cooper (CC), Tony Peck(TP), Lawrence White (LW); John White (JW) Fiona McLoone (FMcL), Stuart Ballie (SB) **Apologies** : Alan Peckham (AP) introduced Stuart Baillie as the new SAFC Secretary then withdrew from the meeting. However he stated that he was willing to continue on the committee as a Village Rep. Unfortunately, no other members of the public were in attendance. |**No**||**ITEM**|**Owner**| |---|---|---|---| |1.||The minutes of the 22ndMay 2024 meetng were generally accepted
as the formal record of a Recreatonal Trust Annual General Meetng.
Proposed by TM and 2ndLW.|| |2.||Chairman’s Report–Torquil McLusky
TM read a statement outlining key points from the last year and
thanking all commitee members for their support through the last
year.
(See attached report.)|TM| |3.||Treasurer’s Report–Chris Cooper
CC circulated the current statement of accounts. This showed a
healthy balance of £36,477.84 in the bank. However, despite this we
were showing an operatng loss of(£1113.47)in 2024/2025, despite
having received a grant from the Parish Council of £2,500, along with
an additonal grant of £3,000 from Dr Radclife’s Foundaton. This
shows how important the support from these two organisatons is to
maintaining the Rec Trust facilites.
Key Points :
Income
-
Letngs have increased overall. Afer school club has
contributed to this.
-
Fund Raising is down as we did not run a Race Night last year
where we usually raise in the region of £1,000.
Costs
-
Field maintenance costs increased due to additonal line
marking and an increase in general maintenance.
-
Building Improvements with the installaton of new lightng,
cost £500|CC| - The key expenditure is gas & electricity which, although prices have increased, is still significant. This needs reviewing. CC will investigate. (see attached accounts) ## 4. Electon of Ofcers **Chairperson** – Torquil McCluskey was proposed by Lawrence White and seconded by Tony Peck. **Treasurer** – Chris Cooper was proposed by John White and Seconded by Tony Peck. **Secretary** – No new person had come forward to take on this role so Chris Cooper agreed to continue until a replacement could be found. ## **Committee Members:** Representing: **Parish Council** – There would be no rep from the PC, instead this committee would send a rep to the PC Meetings. (TM would take on this role initially) **Senior Football** – Stuart Baillie replaced Alan Peckham who will now sit on the committee as a Village Rep. **Toddler Group** – No Rep at the moment. CC to chase the new organisers to ask if they will join the committee. **Brownies** - Fiona McLoone **Scouts** – We have no scout group so this position is redundant. **Junior Football** – Although Ardley Youth play at Steeple they are a third party hiring the facilities and are not interested in joining the committee. **Cricket Club** – No Rep at the moment but TM is talking to a newcomer to the village who wants to restore the training nets for use. So he will ask him if he would join the committee. **Village Reps** – Tony Peck, Lawrence White, John White Alan Peckham. ## 5. AOB John White asked that as all members of this committee agree to be Trustees then the meetings in future should be referred to as Trustee Meetings. This was unanimously agreed. **Date of next AGM : May 20[th] 2026 at 8.00pm in the Recreational Trust Building.** Meetng Closed at 20:40hrs ## **Chair’s Report Steeple Aston Sport & Rec Wednesday, 21[st] May 2025** As before Chris Cooper has continued to do a brilliant job coordinating and overseeing what is going on! Big thanks to him and the rest of the committee for all their hard work. As last year, Angela Smith continues to do a very good job as our letting agent. As joint letting agent for us and the Village Hall, we are hoping to ensure a more co-ordinated approach. We are also hoping that we can do more promote and market the facilities that are available. We also have the unique ability to promote ourselves with the village hall as a double hall venue: that gives us scope to host events that wouldn’t be possible in a single hall environment. Marketing ourselves more widely is likely to become increasingly important. The s106 monies from Rectory Homes are available but we need to move quickly as it seems to be “first come first served” when it comes to accessing the monies. The internet is now in place and working and we are ready to start the work on the kitchen that is now essential but will be quite expensive. Thank you to Tony for all the work he has done in marshalling the various quotes. In due course we will look at the other priorities of boiler and insulation. John White has been working very hard behind the scenes to arrange for the Sport & Rec charity to become incorporated and also to take on a formal lease for the building rather than just the current licence to occupy. This will allow us to apply for certain grants that require the charities that apply to have a formal tenancy agreement. The following clubs and groups are currently represented: Senior Football – Alan Peckham Brownies - Fiona McLoone Bridge – Torquil McLusky (Chair) Junior Football – TBA Village Reps – Chris Cooper (Treasurer), Tony Peck, John White, Lawrence White Mums & Toddlers – Angela Smith (Letting Agent) There is also a very active after school club that uses the hall three days per week. Alan is stepping down today from the football but will be continuing as a Village Rep – thank you for all your hard work on behalf of Village football over the years. The main fundraising event was as usual the Fireworks on Robinson’s Close and we continue to host the Church Fete and Horticultural Society Summer show on the field. We also had an excellent quiz – huge thanks to Fiona and her family for all their hard work. It is becoming a real institution and everyone like the venue! Green Scythe continue to do a good job maintaining the field. We have continued to access a wide range of funders including the Parish Council who support what we do in providing a village venue. We also continued to work with the other grant giving bodies, especially Dr Radcliffe’s Trust to whom we are, as ever, extremely grateful for their support. Thank you to the committee for all their hard work. We have said it before but it needs repeating that we do need to make a concerted effort to recruit some new faces on to the committee this year. **Torquil McLusky Chair** Do¢laratlon$ ston￿ on l*hallofth• charlty'¥ In￿t• Full n•mrfs1 P•gl¢ion109 Sacretrtry. Ch•lr. •tcl Torq￿1 Cothtt Wren McLuskey Chair chiisttytherG￿e **The Recreational Trust 1202751** ## **Receipts and payments accounts** **CC16a** |**For the period**
**from**|4/1/2024|**To**|3/31/2025| |---|---|---|---| ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Lettings
**5,224**
Fundraising
**3,841**
Interest
**11**
Grants
**5,500**
**-**
**-**
**-**
**-**
**14,576**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 14,576**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**5,224**
**3,841**
**11**
**5,500**
**-**
**-**
**-**
**-**
**14,576**
**-**
**-**
**-**
**14,576**|**Last year**
**to the nearest £**| |||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| |||||| |||||**-**
**-**| |||||| ||**-**|**-**||**-**| |**A3 Payments**
Professional Fees(Insurance)
**928**
Maintenance of Building
**383**
Utilities(Gas, Electricity& Water)
**4,619**
FundraisingCosts
**1,814**
Field Maintenance
**7,328**
General Services
**558**
Bank Charges
**60**
**-**
**-**
**_Sub total_ 15,690**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 15,690**
**_Net of receipts/(payments)_ - 1,114**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**-**
**_Cash funds this year end_ - 1,114**
**A4 Asset and investment**
**purchases, (see table)**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**928**
**383**
**4,619**
**1,814**
**7,328**
**558**
**60**
**-**
**-**
**15,690**
**-**
**-**
**-**
**15,690**
**- 1,114**
**-**
**-**
**- 1,114**|| |---|---|---|---|---| |||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| |||||| |||||**-**| |||||| |||||**-**| |||||| ||**-**|**-**||**-**
**-**
**-**
**-**| ||**-**|**-**||| ||**-**|**-**||| ||**-**|**-**||| ## **Section B Statement of assets and liabilities at the end of the period** **Unrestricted Restricted Endowment Details funds funds funds to nearest £ to nearest £ to nearest £** **Categories** |**B1 Cash funds**|Bank Current Account|||**814**||**-**||**-**|| |---|---|---|---|---|---|---|---|---|---| ||Reserve Account|||**14,000**||**-**||**-**|| ||Project Account|||**21,664 ## **||**-**||**-**|| ||**_Total cash funds_**|||**36,478**||**-**||**-**|| ||(agree balances with receipts and payments
account(s))||Agreement Error|||OK||OK|| ||||**Unrestricted**|||**Restricted**||**Endowment**|| |||||**funds**||**funds**||**funds**|| ||**Details**|||**to nearest £**||**to nearest £**||**to nearest £**|| |**B2 Other monetary assets**||||**-**||**-**||**-**|| |||||**-**||**-**||**-**|| |||||**-**||**-**||**-**|| ||**Details**||**Fund to which**
**asset belongs**|||**Cost (optional)**||**Current value**
**(optional)**|| |**B3 Investment assets**||||||**-**||**-**|| |||||||**-**||**-**|| |||||||**-**||**-**|| |||||||**-**||**-**|| ||**Details**||**Fund to which**
**asset belongs**|||**Cost (optional)**||**Current value**
**(optional)**|| |**B4 Assets retained for the**||||||**-**||**-**|| |**charity’s own use**||||||**-**||**-**|| |||||||**-**||**-**|| |||||||**-**||**-**|| ||||**Fund to which**|||**Amount due**||**When due**|| ||**Details**||**liability relates**|||**(optional)**||**(optional)**|| |**B5 Liabilities**||||||**-**|||| |||||||**-**|||| |||||||**-**||||