**Matlock Rotary CIO** Registra)on Number 1202727 ## **Trustee’s Annual Report for the fnancial year to 30 June 2025** ## **Declara'on of Trust** Matlock Rotary CIO was registered as an Associa7on Charitable Incorporated Organisa7on (CIO) on 14 April 2023, commenced ac7vi7es on 26 July 2023. It was established by the Trustees and others of The Rotary Club of Matlock (the Club) to take over the Club’s charitable ac7vi7es previously run through the Matlock Rotary Trust Fund (1041494). ## **Trustees** |Terry Fox|Secretary| |---|---| |David Pooley|Treasurer| |William Darley|Chair of trustees| ended 30 June 2024 to any of the trustees nor to the Independent Examiner for services to the CIO. ## **Structure, governance and management** The charity is governed by its cons)tu)on dated 13th March 2023, operates as an Associa)on CIO. There are three trustees appointed. Two of the Trustees are appointed ex-officio and the third by members by annual elec)on. The current Club President has chosen to not serve as a Trustee or Officer of the CIO. Mee)ngs of the Trustees and CIO members who are also Club members are held as required. ## **Objec'ves** The relief of the poor and needy in Derbyshire, and other parts of the United Kingdom or elsewhere in the world, or such other charitable purpose as the members of the CIO shall in a duly cons>tuted mee>ng direct. ## **Ac'vi'es** The CIO raises funds via two joint venture car shows, Christmas events, four wishing wells, and Rotary Grants where opportuni)es are available. Funds raised are donated to other Chari)es or Individuals that met our objec)ves, and the Rotary Founda)on Charity. ## **Achievements** The CIO successfully concluded three major events during the period, which enabled the CIO to make dona)ons and grants totalling £13,099, (2024: £6,825). We own and fund a publicly accessible defibrillator in Matlock Town Centre, which is managed on our behalf free of charge by Defib4Life. ## to have due regard to the public benefit guidance published by the Charity Commission for England and Wales. 1 **Matlock Rotary CIO** Registra)on Number 1202727 ## **Financial Review** period from 14 April 2023 to 30 June 2024. The CIO commenced ac)vi)es on 26 July 2023, was ini)ally funded by £17,622 of bank funds along with the physical fund raising assets transferred from the Rotary Club of Matlock Trust fund. to 30 June 2024. 2025, (2024: - £1,378). In 2024 a grant of £1,488 was received from Rotary towards a project to fund driving lessons for local Ukrainian refugees. £6,384), of which £6,660 (2024: - £5,715) came from the Cromford Classic Car & Vintage Bike Show (a 50:50 joint venture with Matlock (Baileans) Rugby Club) and the Ashover Classic Car Show, (a onethird share of a joint venture with Chesterfield and Chesterfield Scarsdale Rotary Clubs). The remaining fundraising £33 (2024: - £669) came from Christmas events in Matlock one of which was cancelled due to poor weather in 2024. to 30 June 2024. £6,825) to projects that met our objec)ves. A full list is given in note 5 of the financial statements Rotarians made no charges for their )me and expenses other than the refund of direct consumable expenses. transferred from/to reserves which total £14.016 at 30 June 2025. (30 June 2024: - £19,616). our Ukrainian driving lesson project that was part funded by the restricted Rotary Grant of £1,488. Total expenditure on the project was £5,324. ## **Reserves Policy** in the event of the financial failure of organised events to generate sufficient income. ## **Risk management** Our principle source of funds is derived from car shows and Christmas events all of which are dependent upon the weather for their success over which we have no control. Fixed opera)ng costs are kept to a minimum to ensure we are not faced with large financial losses. Sufficient staffing is managed by working with past members and other charitable organisa)ons where appropriate. Other opera)ng risks are managed by the Trustees as they occur. 2 **Matlock Rotary CIO** Registra)on Number 1202727 ## **Contact Address** The Chari)es principal contact address is via the Secretary as published on the Charity Commission Website. ## **Approval** This report was approved by the Trustees on 24 November 2025 and signed on their behalf by: David Pooley Trustee 3 **Matlock Rotary CIO** Registra)on Number 1202727 ## **REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES OF MATLOCK ROTARY CIO REGISTERED NUMBER FOR THE FINANCIAL YEAR ENDED 30 JUNE 2025** ended 30 June 2025, which are set out on pages 5 to 11. ## **Respec've responsibili'es of trustees and examiner** As the charity's trustees you are responsible for the prepara)on of the accounts; you consider that the audit requirement of sec)on 144(2) of the Chari)es Act 2011 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Direc)ons given by the Charity Commissioners under sec)on 145 (5)(b) of the Act, whether par)cular maeers have come to my aeen)on. ## **Basis of independent examiner's report** My examina)on was carried out in accordance with the General Direc)ons given by the Charity Commissioners. An examina)on includes a review of the accoun)ng records kept by the charity and a comparison of the accounts presented with those records. It also includes considera)on of any unusual items or disclosures in the accounts and seeking explana)ons from you as trustees concerning any such maeers. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent examiner's statement** In connec)on with my examina)on, no maeer has come to my aeen)on: 1. which gives me reasonable cause to believe that in any material respect the requirements; - to keep accoun)ng records in accordance with sec)on 130 of the Act; - to prepare accounts which accord with the accoun)ng records; - to comply with the accoun)ng requirements of the Act; have not been met; or 2. to which, in my opinion, aeen)on should be drawn in order to enable a proper understanding of the accounts to be reached. Anthony Pyner 25 Spa Villas, Matlock Spa Road, Matlock Derbyshire DE4 3ST 24 November 2025 4 **Matlock Rotary CIO** Registra)on Number 1202727 ## **Statement of Financial Activities for the Financial Year to 30 June 2025** |||||||||**2025**|**Period to**
**30 June**
**2024**

**Total**
**Funds**
**£**

2,866

12,944

15,810

6,825

6,560

431

13,816
**1,994**

**-**

-
17,622

**19,616**| |---|---|---|---|---|---|---|---|---|---| ||||||**Financial year to 30 June**||||| ||||||**Unrestricted**
**Restricted**|||**Total**|| ||||||**Funds**
**Funds**
**Funds**||||| ||||**Note**||**£**
**£**
**£**||||| ||**Incomes**||||||||| ||Donations and Grants||2||916
752
1,668||||| ||Fund raisingEvents||3||10,430
-
10,430||||| ||Total Incomes||||11,346
752
12,098||||| ||||||||||| ||**Expenses**||||||||| ||Charitable Donations||5||6,775
6,324
13,099||||| ||Fundraising Expenses||3||3,738
-
3,738||||| ||General Overheads||4||861
-
861||||| ||Total Expenses||||11,374
6,324
17,698||||| ||||||||||| ||**Net Income/(deficit)**||**9**||**(28)**
**(5,572)**
**(5,600)**||||| ||||||||||| ||**Funds brought forward**||||**17,875**
**1,741**
**19,616**||||| ||Transfers||||(3,836)
3,836
-||||| ||Initial funds Rotary Club
of Matlock Trust Fund||||||||| ||**Funds carried forward**||9||**14,011**
**5**
**14,016**||||| The notes on pages 7 to 11 form an integral part of these financial statements. . 5 **Matlock Rotary CIO** Registra)on Number 1202727 ## **Balance Sheet As at 30 June** ||||||**30 June 2025**||**30 June 2024**||| |---|---|---|---|---|---|---|---|---|---| ||||**Note**||**£**||**£**||| ||||||||||| ||Inventory||6||302||600||| ||Debtors||7||737||910||| ||Cash at Bank and in hand||||15,476||23,025||| ||Current Assets||||16,515||24,535||| ||||||||||| ||Creditors Due within one year||8||(2,500)||(4,919)||| ||||||||||| ||**Net Assets**||||**14,016**||**19,616**||| ||||||||||| ||||||||||| ||**Funds of the charity:**||||||||| ||||||||||| ||Unrestricted Funds||||14,011||17,875||| ||Restricted Income Funds||||5||1,741||| ||||||||||| ||||9||**14,016**||**19,616**||| The financial statements on pages 5 to 11 were approved by the trustees and authorised for issue on 24 November 2025 and signed on their behalf by: David Pooley Trustee The notes on pages 7 to 11 form an integral part of these financial statements. 6 **Matlock Rotary CIO** Registra)on Number 1202727 ## ## 1. **Accoun'ng policies** ## **Period of prepara'on** the financial period from the date of registra)on at the Charity Commission on 14 April 2023 to the 30 June 2024. The Charity commenced ac)vi)es on 26 July 2023. ## **Basis of prepara'on** The accounts have been prepared under the historical cost conven)on on an accruals basis and include the results of the charity’s opera)ons described in the Trustees' Report. ## **Fund structure** Unrestricted Funds are available for use at the Trustees discre)on in furtherance of the objec)ves of the Charity. which is restricted to that area or purpose. ## **Inventory** Inventory represents purchase cost of mulled wine stocks and ancillary products for sale at the Christmas wine events. |**2**|**Income from donations**
**and grants**|**Financial Year to 30 June 2025**|**Financial Year to 30 June 2025**||**Period to**
**30 June**
**2024**| |---|---|---|---|---|---| |||**Unrestricted**|**Restricted**
**Total**||**Total**| |||**Funds**|**Funds**
**Funds**||**Funds**| |||**£**|**£**
**£**||**£**| ||Donations|8|
15
23||38| ||Rotary District Grant|-|
-
-||1,488| ||WishingWells|908|
737
1,645||1,340| |||**931**|752
**1,668**||**2,866**| 7 **Matlock Rotary CIO** Registra)on Number 1202727 ## **Notes to the financial statements for the financial year ended 30 June 2025 (continued)** ||**3**
**Fund raising events**|**Financial Year to 30 June 2025**
**Period to**
**30 June**
**2024**| |---|---|---| |||**Incomes**
**Expenses**
**Net**
**Net**| ||**Unrestricted**
Cromford Car Show
Ashover Car Show
Christmas Lights
Victorian Market|**£**
**£**
**£**
**£**| |||| |||5,779
2,619
3,160
5,715| |||3,500
-
3,500
-| |||-
-
-
483| |||1,151
1,119
33
186| |||10,430
3,738
6,692
6,384| |||| ||**Restricted**|-
-
-
-| |||| |||**10,430**
**3,738**
**6,692**
**6,384**| |4||**General overheads**||||||**Period to**
**30 June**
**2024**| |---|---|---|---|---|---|---|---|---| |||||**Unrestricted**
**Restricted**
**Total**||||
**Total**| |||||**Funds**
**Funds**
**Funds**||||**Funds**| |||||**£**
**£**
**£**||||**£**| |||||||||| |||Wishing Well sundries||-
-
-||||60| |||Fundraising equipment||459
-
459||||
129| |||Defibrillator expenses||297
-
297||||
132| |||Insurance - fund raising assets||41
-
41||||
60| |||Rent storage||64
-
64||||
50| |||||**861**
**-**
**861**||||
**431**| 8 **Matlock Rotary CIO** Registra)on Number 1202727 ## **Notes to the financial statements for the financial year ended 30 June 2025 (continued)** ||5
**Charitable Donations**|**Financial Year to 30 June 2025**
**Period**
**to 30**
**June**
**2024**| |---|---|---| |||**Unrestricted**
**Restricted**
**Total**
**Total**| |||**Funds**
**Funds**
**Funds**
**Funds**| |||**£**
**£**
**£**
**£**| ||Bursaries Highfields School|500
500
1,000
-| ||Rotary Foundation|550
-
550
600| ||Rotary Foundation End polio|500
-
500
500| ||Charity stall hire|235
-
235
235| ||Cope Children’s Trust -
Rainbows|-
500
500
500| ||Ukraine Citizens Driving lessons|-
5,324
5,324
-| ||Nigerian Health Project|2,000
-
2,000
-| ||RSPB Carbon offset planting|250
-
250
-| ||Church in Peak Xmas Food|90
-
90
-| ||Highfields School stage curtains|300
-
300
-| ||Highfields School Football Shirts|1,000
-
1,000
-| ||Highfields School Netball Shirts|850
-
850
-| ||Derwent Valley Lions Club|400
400
-| ||Sheffield Rotary Club|100
100
-| ||Community grants defibrillator|-
-
-
500| ||Crich Tramway Museum|-
-
-
100| ||Matlock Air Cadets|-
-
-
500| ||Moorfields sight project|2,000| ||River Network house
refurbishment|-
-
-
800| ||Arkwright energy project|-
-
-
100| ||Derby Museum|-
-
-
300| ||Ashgate Hospice Care|-
-
-
100| ||Shelterbox Trust|-
-
-
590| |||**6,775**
**6,324**
**13,099**
**6,825**| 9 **Matlock Rotary CIO** Registra)on Number 1202727 ## **Notes to the financial statements for the financial year ended 30 June 2025 (continued)** |**6**||**Inventory**||**30 June 2025**||**30 June 2024**
**£**
600| |---|---|---|---|---|---|---| |||||**£**||| |||||||| |||Mulled wine stocks & Consumables||302||| |||||**302**||**600**
**30 June 2024**
**£**| |**7**||||||| |||**Debtors**||**30 June 2025**||| |||||**£**||| |||||||| |||Prepaid Expenses||-||785
125| |||Debtors||37||| |||||**737**||**910**| |**8**||||||
**30 June 2024**
**£**| |||**Creditors**||**30 June 2025**||| |||||**£**||| |||||||| |||Matlock (Baileans) Rugby Club profit equalisation||2,216||4,165
755| |||Accrued expenses||284||| |||||**2,500**||**4,919**| Rugby Club. Creditor represents amount due to equalise the profit share. 10 **Matlock Rotary CIO** Registra)on Number 1202727 ## **Notes to the Financial Statements for the Year Ended 30 June 2025 (Continued)** ## **9 Funds Movements** ||**Balance 1**
**July 2024**
**Incoming**
**Resources**
**Resources**
**expended**
**Fund**
**Transfers**
**Balance**
**30 June**
**2025**| |---|---| ||**£**
**£**
**£**
**£**| |**Unrestricted Funds**|17,875
11,346
11,374
(3,836)
14,011| |**Restricted Funds**
Local Children (Wishing
Wells)
Rotary Grant - Ukraine
DrivingLessons|| ||| ||253
753
1,000
-
5| ||1,488
-
5,324
3,836
-| |**Restricted Total**|1,741
2,241
6,324
-
5| |**Total Reserves**|**19,616**
**12,098**
**17,698**
**-**
**14,016**| ||| ||**Formation**
**14 April**
**2023**
**Incoming**
**Resources**
**Resources**
**expended**
**From**
**Trust**
**Fund**
**Balance**
**30 June**
**2024**| ||**£**
**£**
**£**
**£**| |**Unrestricted Funds**|-
13,569
13,316
17,622
17,875| |**Restricted Funds**
Local Children (Wishing
Wells)
Rotary Grant - Ukraine
DrivingLessons|| ||| ||-
753
500
-
253| ||-
1,488
-
1,488| |**Restricted Total**|-
2,241
500
-
1,741| |**Total Reserves**|**-**
**15,810**
**13,816**
**17,622**
**19,616**| 11