Matlock Rotary CIO Registra)on Number 1202727
Trustee’s Annual Report for the period 14 April 2023 to 30 June 2024
Declara'on of Trust
Matlock Rotary CIO was registered as an Associa7on Charitable Incorporated Organisa7on (CIO) on 14 April 2023. It was established by the Trustees and others of The Rotary Club of Matlock (the Club) to take over the Club’s charitable ac7vi7es previously run through the Matlock Rotary Trust Fund (1041494).
Trustees
During the period from forma7on un7l 30 June 2024 and the date of this report, the trustees were the following ex-officio officers of the Club:
Secretary Terry Fox Treasurer David Pooley together with the: Nominated Trustee William Darley (chair of trustees) and former Trustee of Rotary Club of Matlock Trust Fund
No payment was made, or is due to be made, for the period year ended 30 June 2024 to any of the trustees nor to the Independent Examiner for services to the CIO.
Structure, governance and management
The charity is governed by its cons)tu)on dated 13th March 2023, operates as an Associa)on CIO. There are three trustees appointed. Two of the Trustees are appointed ex-officio and the third by members by annual elec)on. The current Club President has chosen to not serve as a Trustee or Officer of the CIO. Mee)ngs of the Trustees and CIO members who are also Club members are held as required.
Objec'ves
The relief of the poor and needy in Derbyshire, and other parts of the United Kingdom or elsewhere in the world, or such other charitable purpose as the members of the CIO shall in a duly cons>tuted mee>ng direct.
Ac'vi'es
The CIO raises funds via organised events, and Rotary Grants where op)ons are available. Funds raised are donated to other Chari)es or Individuals that met our objec)ves, and the Rotary Founda)on Charity.
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Matlock Rotary CIO
Registra)on Number 1202727
Achievements
The CIO successfully concluded three major events during the period, which enabled the CIO to make dona)ons and grants totalling £6,825. We also funded a publicly accessible defibrillator in Matlock Town Centre.
to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Financial Review
The CIO commenced ac)vi)es on 26 July 2023, was ini)ally funded by £17,622 of bank funds along with the physical fund raising assets transferred from the Rotary Club of Matlock Trust fund.
During the period of the report £6,384 net income was raised from Fund raising events comprising two Christmas Events selling mulled wine and the Cromford Classic Car & Vintage Bike Show a 50:50 joint venture with Matlock (Baileans) Rugby Club. A further £2,866 was raised via dona)ons at wishing wells and grants including a £1,488 Grant from Rotary towards a project to fund driving lessons for the local Ukrainian refugees.
The CIO made £6,825 of dona)ons towards projects that met its objec)ves.
General overheads were incurred totalling £431. Matlock Rotarians made no charges for their )me and expenses other than the refund of direct consumable expenses.
Net income for the period was £1,994 which was transferred to reserves which total £19,616 at 30 June 2024.
Reserves Policy
in the event of the financial failure of organised events to generate sufficient income.
Risk management
Our principle source of funds is derived from Car Shows and Christmas events all of which are dependent upon the weather for their success over which we have no control. Fixed opera)ng costs are kept to a minimum to ensure we are not faced with large financial losses. Sufficient staffing is managed by working with Past Members and other Charitable Organisa)ons where appropriate. Other opera)ng risks are managed by the Trustees as they occur.
Contact Address
The Chari)es principal contact address is via the Secretary as published on the Charity Commission Website.
Approval
This report was approved by the Trustees on 27 January 2025 and signed on their behalf by:
David Pooley Trustee and Treasurer
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Matlock Rotary CIO
Registra)on Number 1202727
REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES OF MATLOCK ROTARY CIO REGISTERED NUMBER FOR THE FINANCIAL PERIOD ENDED 30 JUNE 2024
I report on the accounts of the Matlock Rotary Charitable Incorporated Organisa)on for the period ended 30 June 2024, which are set out on pages 4 to 10.
Respec've responsibili'es of trustees and examiner
As the charity's trustees you are responsible for the prepara)on of the accounts; you consider that the audit requirement of sec)on 144(2) of the Chari)es Act 2011 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Direc)ons given by the Charity Commissioners under sec)on 145 (5)(b) of the Act, whether par)cular maeers have come to my aeen)on.
Basis of independent examiner's report
My examina)on was carried out in accordance with the General Direc)ons given by the Charity Commissioners. An examina)on includes a review of the accoun)ng records kept by the charity and a comparison of the accounts presented with those records. It also includes considera)on of any unusual items or disclosures in the accounts and seeking explana)ons from you as trustees concerning any such maeers. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connec)on with my examina)on, no maeer has come to my aeen)on:
-
which gives me reasonable cause to believe that in any material respect the requirements;
-
to keep accoun)ng records in accordance with sec)on 130 of the Act;
-
to prepare accounts which accord with the accoun)ng records;
-
to comply with the accoun)ng requirements of the Act;
have not been met; or
- to which, in my opinion, aeen)on should be drawn in order to enable a proper understanding of the accounts to be reached.
Roger Hardy FCA
- 3 Hawleys Court Matlock Derbyshire DE4 5LY
27 January 2025
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Matlock Rotary CIO
Registra)on Number 1202727
Statement of Financial Activities for the Financial Period to 30 June 2024
| Period to | 30 June 2024 | |||||||
|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | ||||||
| Funds | Funds | Funds | ||||||
| Note | £ | £ | £ | |||||
| Incomes | ||||||||
| Donations and Grants | 2 | 625 | 2,241 | 2,866 |
||||
| Fund raisingEvents | 3 | 12,944 | - | 12,944 | ||||
| Total Incomes | 13,569 | 2,241 | 15,810 |
|||||
| Expenses | ||||||||
| Charitable Donations | 5 | 6,325 | 500 | 6,825 | ||||
| Fundraising Expenses | 3 | 6,560 | - | 6,560 | ||||
| General Overheads | 4 | 431 | - | 431 | ||||
| Total Expenses | 13,316 | 500 | 13,816 | |||||
| Net Income | 253 | 1,741 | 1,994 |
|||||
| At registration | - | - | - | |||||
| Initial Funds Rotary Club of Matlock Trust Fund |
17,622 | 17,622 | ||||||
| Funds carried forward | 9 | 17,875 | 1,741 | 19,616 |
The notes on pages 6 to 10 form an integral part of these financial statements.
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Matlock Rotary CIO
Registra)on Number 1202727
| Balance Sheet | ||||
|---|---|---|---|---|
| As at 30 June 2024 | ||||
| 30 June 2024 | ||||
| Note | £ | |||
| Inventory | 6 | 600 | ||
| Debtors | 7 | 910 | ||
| Cash at Bank and in hand | 23,025 | |||
| Current Assets | 24,535 | |||
| Creditors Due within one year | 8 | (4,919) | ||
| Net Assets | 19,616 | |||
| Funds of the charity: | ||||
| Unrestricted Funds | 17,875 | |||
| Restricted Income Funds | 1,741 | |||
| 9 | 19,616 |
The financial statements on pages 4 to 10 were approved by the trustees and authorised for issue on 27 January 2025 and signed on their behalf by:
David Pooley Trustee
The notes on pages 6 to 10 form an integral part of these financial statements.
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Matlock Rotary CIO Registra)on Number 1202727
Notes to the Financial Statements for the period Ended 30 June 2024
1. Accoun'ng policies
Period of prepara'on
Charity Commission on 14 April 2023 to the 30 June 2024.
Basis of prepara'on
The accounts have been prepared under the historical cost conven)on on an accruals basis and include the results of the charity’s opera)ons described in the Trustees' Report.
Fund structure
Unrestricted Funds are available for use at the Trustees discre)on in furtherance of the objec)ves of the Charity.
which is restricted to that area or purpose.
Inventory
Inventory represents purchase cost of mulled wine stocks and ancillary products for sale at the Christmas wine events.
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Matlock Rotary CIO
Registra)on Number 1202727
Notes to the Financial Statements for the period Ended 30 June 2024 (Continued)
| Income from donations and grants Donations Rotary District Grant WishingWells |
Period to | 30 June 2024 | |||||
|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | |||||
| Funds | Funds | Funds | |||||
| 2 | £ | £ | £ | ||||
| 39 | - | 39 |
|||||
| - | 1,488 | 1,488 |
|||||
| 586 | 753 | 1,340 |
|||||
| 625 | 2,241 | 2,866 |
| Fund raising events Unrestricted Cromford Car Show Christmas Lights Victorian Market |
Period to | 30 June 2024 | |||||
|---|---|---|---|---|---|---|---|
| 3 | Incomes | Expenses | Net | ||||
| £ | £ | £ | |||||
| 10,879 | 5,164 | 5,715 |
|||||
| 691 | 208 | 483 |
|||||
| 1,373 | 1,188 | 186 |
|||||
| 12,944 | 6,560 | 6,384 |
|||||
| Restricted | |||||||
| - | - | - | |||||
| 12,944 | 6,560 | 6,384 |
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Matlock Rotary CIO
Registra)on Number 1202727
Notes to the Financial Statements for the period Ended 30 June 2024 (Continued)
| 4 | Period to 30 June 2024 | Period to 30 June 2024 | Period to 30 June 2024 | ||||||
|---|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | |||||||
| Funds | Funds | Funds | |||||||
| General overheads | £ | £ | £ | ||||||
| Wishing Well sundries | 60 | 60 | |||||||
| Fundraising equipment | 129 | 129 | |||||||
| Defibrillator expenses | 132 | 132 | |||||||
| Insurance - fund raising assets | 60 | 60 | |||||||
| Rent storage | 50 | 50 | |||||||
| 431 | - | 431 |
| 5 | Period to 30 June 2024 | Period to 30 June 2024 | ||||||
|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | ||||||
| Charitable Donations | Funds | Funds | Funds | |||||
| £ | £ | £ | ||||||
| Community grants defibrillator | 500 | - | 500 |
|||||
| Rotary Foundation | 600 | - | 600 |
|||||
| Rotary Foundation End polio | 500 | - | 500 |
|||||
| Matlock Air Cadets | 500 | - | 500 |
|||||
| Charity stall hire | 235 | - | 235 |
|||||
| Moorfields sight project | 2,000 | - | 2,000 |
|||||
| Crich Tramway Museum | 100 | - | 100 |
|||||
| River Network house refurbishment | 800 | - | 800 |
|||||
| Arkwright Society energy project | 100 | - | 100 |
|||||
| Derby Museum | 300 | - | 300 |
|||||
| Ashgate Hospice Care | 100 | - | 100 |
|||||
| Cope Children’s Trust - Rainbows | - | 500 | 500 |
|||||
| Shelterbox Trust | 590 | - | 590 |
|||||
| 6,325 | 500 | 6,825 |
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Matlock Rotary CIO
Registra)on Number 1202727
Notes to the Financial Statements for the period Ended 30 June 2024 (Continued)
| 6 | Inventory Mulled wine stocks & Consumables |
30 June 2024 £ 600 |
||
|---|---|---|---|---|
| 600 | ||||
| Debtors Prepaid Expenses Debtors |
30 June 2024 £ 785 125 |
|||
| 7 | ||||
| 910 | ||||
| Creditors | 30 June 2024 £ 4,165 755 |
|||
| 8 | ||||
| Matlock (Baileans) Rugby Club profit equalisation | ||||
| Accrued expenses | ||||
| 4,919 |
The profits of the Cromford Vintage Car & Bike Show are shared 50:50 with the Matlock (Baileans) Rugby Club. Creditor represents amount due to equalise the profits.
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Matlock Rotary CIO
Registra)on Number 1202727
Notes to the Financial Statements for the period Ended 30 June 2024 (Continued)
| 9 Funds Movements |
Formation 14 April 2023 Incoming Resources Resources expended From Trust Fund Balance 30 June 2024 |
|---|---|
| £ £ £ £ £ |
|
| Unrestricted Funds | - 13,569 13,316 17,622 17,875 |
| Restricted Funds Local Children (Wishing Wells) Rotary Grant - Ukraine DrivingLessons |
|
| - 753 500 - 253 |
|
| - 1,488 - 1,488 |
|
| - 2,241 500 - 1,741 |
|
| Total Reserves | - 15,810 13,816 17,622 19,616 |
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