Overeaters Anonymous Region 9 CIO Charitable Incorporated Organisation Registered Charity No. 1202723 Annual Report and Financial Statements For the period from registration 14 April 2023 to 13 April 2024 Page 1 Overeaters Anonymous Region 9 CIO Chafilable Incorporated Organisation Reg No. 1202723 Contents For the period from registration 14 Aprtl 2023 to 13 April 2024 Page Contents Trustee5' Annual Report 3-5 Independent Examlnerfs Report Statement of Flnanclal Artl¥l￿e9 Balance Sheet Notes to the FinancSal Statements 12 Page 2 Overeaters Anonymous Region 9 CIO Charitable Incorporated Organisation Reg No: 1202723 Reg Address: B D B PITMANS LLP l Bartholomew Close, London. ECIA 78L Annual Re ort 2023- 2024 Presented on behalf of the Board of Trustees {Imelda MacDougall and Jonathan Brinsdenl by Rev Alexandra Wilson. Chair of Trustees About OAR9 CIO This is the first year that this new CIO is reporting to the Charities Commission and submittin8 accounts. Here is some background; Overeaters Anonymous is a global 12 Step recovery fellowship for people who suffer from food addiction and all forms of eating disorder5. The administration of the fellowship is distributed to autonomous bodies dependin8 on geography and / or shared characteristics. All of these administrative bodie5 adhere by a moral code set out in the 12 Traditions of the fellowship which ensure5 consistency of operations and good relations between these different bodies. Region 9 15 a very large administrative body that covers operations in Africa, Europe, Middle East and Western Asia. The language of business for OA Region 9 is English and the bankin8 is in the United Kingdom. The governance of the Region is undertaken entirely by volunteer members of Overeaters Anonymous, which meets twice annually at a Region Assembly. There is a democratic system of representation of all the smaller sepiice bodies that make up the Region and these members vote for the Region Board which oversee the governance and operations of the Region between Assemblies. The activities of the Region are entirely funded through the voluntary contributions of its own members and with grants made by the World Service Offi'ce, based in the USA. The OA Region 9 CIO has been established in order to provide due diligent administration of the bank account for the Region. The CIO itself is solely concerned with the administration of the fund5 and does not engage with any of the activities of the Region itself. The Trustees for the CIO are appointed by the Board of the Region to manage the finances on their behalf and the relatr"onship between the Region Board and the CIO is set out in Policy. The CIO oversees the running of the business bank account that 15 held with Natwest and also Paypal. Essentially the CIO makes grants to Service bodies and members of OA Region 9 to enable these individua15 and groups to "carry the message" of recovery. undertake the necessary work and service of the organisation for the purpose of= "Advancement of Health and the Savin8 of Lives" Structure and Management OA Region 9 is the appointing body and appoints trusted servants of the fellowship to be Trustees of the Charitable Incorporated Organisation. The founding trustees Alexandra Wilson and Imelda MacDougall were instrumental in the formatr'on of the CIO in their previous positions as fi'rst Treasurer12017- 2020 Alexandra) then Chair of the Region12020 2023 Alexandra) and Banker to the Region Ilmelda 2019- 2024) and were considered the ideal candidates to be the founding trustees by the Region 9 Board. Jonathan Brinsden is a lawyer and BDB Pitmans the firm that acted as consultants in the establishment of the CIO,. Jonathan agreed to act as an interim trustee at the foundation stage and is set to be replaced in early 2025 by a member of the Region 9 Board, Natasha. In order to avoid conflicts of interest only one member of the board of trustees for the CIO may also serve on the Region 9 board. The expenditure for the year is approved at the Autumn Assembly of OA Region 9 by the membership body in the Budget. This 8udget is submitted to the trustee5 of the CIO in the form of a submission to make grants and payments. The trustees of the CIO adhere to the approved budget and cannot make decisions themselves to make payments that are not listed on the budget. Expenditure is instigated on a weekly basis by the Treasurer of the Region with the Region Board's approval- the Treasurer sends a request to the trustees of the CIO who check the expenditure is in alignment with the pre-approved bud8et and execute the transaction accordingly. The trustees of the CIO work together with the Region Board to ensure accurate record maintenance and transparency of fi'nancial transactions. NB Important to note that this report covers the first year of operations for the OA R9 CIO and covers a period of transition from the old system to the new. Activities and Objectlves In the Year The biggest expenditure5 for this year include grant making for Representatives to attend the Annual Region Assembly, funding for delegates to attend the World Service Business Conference and the expenses of the Region Board to attend Annual Assembly. Additionally major expenses included the cost of the lawyers in the establishment of this CIO and also a radical redesign and relaunch of the OA Region 9 website www.oare ion9.or See Finonciol Summary tobles attached Achlevernents and Performance (Include report on Public Benefit) Although the public benefit of a 12 Step recovery fellowship is hard to measure due to the need to protect the anonymity of the membership at large. its value cannot be overstated. Anyone in world who suffer5 from eating disorders, food addiction, can find recovery if they want it and the work of the Region to ensure that Overeaters Anonymous literature and rÈsource5 are available in multiple languages and are culturally appropriate is an incredible achievement. The important thing is to not confuse the OA Region 9 CIO with the activities of the Region at large. The CIO exists to administer the bank account and to provide due diligence to the Charities Commission to ensure that our banking procedures are within UK law, as the bank account is held with a UK bank. So the achievements of the CIO alone is limited to making the financial transactions p055ible for the Region at large to most effectively do it5 work. Financial Review Ilncl debt5 and details of ReseThes Policy) See Finonciol Summory attached (The reseNe policyfor OA Region 9 15 to keep o prudent reseNe of one yeors running expenses) Movin8 Forwards As previously stated this report for our financial year 2023- 2024 covers the period of transition between the old system and the new Charitable Incorporated Organisation so in the comin8 year we will be workin8 internally and with the Region 9 Board to reline and pply the protocols and systems of communication and banking. A review of policies for both the CIO and of the bylaws and policies for the Region at large will be in order, to ensure that the governance documents best reflect our working practices. A new trustee will be added and Jonathan 8rinsden removed. The Trustees of the OA Region 9 CIO would like to thank the outgoing treasurer to OA Region 9, Ricki I, who wa5 fundamental in the organisation's formation, the Region Board and the members of OA Region 9 who have provided scrutiny and support in ensuring that we do the best job possible. Approved by the Board on 12 February 2025 and signed on its behalf by: Alexandra Wlson Trustee Imelda MacDougall Trustee Overeaters Anonymous Region 9 CIO INDEPENDENT EXAMINER'S REPORT Independent examlner's rtport to the trustees of Overtaterd Anonymous Region 9 CIO, Charlty no.. 1202723 Responsibilities and bosis ol report I report on the finanoal ststements ofthe above chanty for the penod trom registration 14 Apnl 2023 to 13 April 2024, which compn$e the statement ol Finanoa Aciiwties. the Balan￿ Sheet and the rèlated notes. The charity's iruslees are ￿SpOn￿￿e lor the preparabon ol Ihe ac£rthts In a¢wdance wth the Charibes A¢t 2011 1.the AGI'I. 11 is my responsibility lo examine the aCLounts under sethon 145 of the charib.es lolltrw the applica￿¢ Directions given by the Cttanty c0nrniss￿ under sethc4) 14515llbl of the Act, and stste vthether partioJlar matters have come lo my attention. Indopend•nl ex•mlner'* #tal￿n•￿t In connects'on wth my examin8tsc￿. matanal motters have come to my attenb.on vthith 9w•$ m• cause to believe that in, any mat*n4 re¥pect the accountsng rwds not kept in accuthn¢* sects"￿ 130 of the ch8nts.es Act,. the J￿nts do not acccY¢J Ihe xo>Jnbng recuds,. or the accounts did not cornpty wth the apF4itats4e reqvirements ￿￿￿rnIng the lomi and content of the accounts Set out In the Chanbes (l£￿nts and Repjrtl Regulatson 2008 clh8f than any requirement that thè a￿unt5 give a 'true and fair, view Is not rn8tter considered 35 part of independent examinatson. I h8ve no concems and have Ccffie across no Olher matters In ￿necDOn wth the examinatson to which attention should bt drawn In this rewt In ordèr to erta￿e a prcper understanding of the accounts to be reached. Chaweevan Vlllliarn¥ FCCA Chartered Certified Accountant Verdani Accountants Ltd 2(￿22 Wenl¢xk Road, London N1 7GU Dats.. 12 Febwry 2025 Page 6 Overeaters Anonymous Region 9 CIO STATEMENT OF FINANCIAL ACTMTIES (including Income & Expenditure Accounti For the period from regisiration 14 April 2023 to 13 April 2024 Unrestricted Funds Unrestrtcted Fund Yèar •nd•d 13 Apr 2024 Yoar ended 13 Apr 2023 Income Irom: Income resources frtsm generated funds. Voluntary Income Donats"ons and Fun