POLLARDS HILL BAPTIST CHURCH CIO Wide Way, Mitcham, CR4 1BN
Reports of the Managing Trustees for the year ended 31 March 2024
POLLARDS HILL BAPTIST CHURCH CIO
Report of the Managing Trustees for the year ended 31 March 2024
The managing trustees present their report and financial statements for the year ended 31 March 2024.
Constitution
PHBC constitution adopted on 29[th] June 2014 was amended on 26[th] February 2023.
As the church’s annual income has exceeded £100,000, the church applied and is in the final stages of registering as a Charitable Incorporated Organisation (CIO).
Purpose
The principal purpose of Pollards Hill Baptist Church CIO is the advancement of the Christian faith according to the principles of the Baptist denomination. The church may also advance education and carry out other charitable purposes in the United Kingdom and/or other parts of the world.
Pollards Hill Baptist Church CIO is a member of The Baptist Union of Great Britain and the London Baptist Association (London Baptists as of September 2020).
As member of The Baptist Union of Great Britain, the church subscribes to the Union’s Declaration of Principle:
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That our Lord and Saviour, Jesus Christ, God manifest in the flesh, is the sole and absolute authority in all matters pertaining to faith and practice, as revealed in the Holy Scriptures, and that each church has liberty, under the guidance of the Holy Spirit, to interpret and administer His laws.
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That Christian Baptism is the immersion in water in the name of the Father, the Son and Holy Spirit, of those who have professed repentance towards God and faith in our Lord Jesus Christ who died for our sins according to the Scriptures, was buried and rose again on the third day.
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That it is the duty of each disciple to bear personal witness to the gospel of Jesus Christ, and to take part in the evangelisation of the world.
Pollards Hill Baptist Church CIO is an ‘open membership’ church, so that persons seeking membership who have not been baptised in the manner described in the Union’s Declaration of Principle may at the discretion of the
church members’ meeting be accepted for full membership based on their own public profession of faith.
POLLARDS HILL BAPTIST CHURCH CIO
Report of the Managing Trustees for the year ended 31 March 2024 (continued)
Trustees
The Custodian Trustees are the London Baptist Property Board Limited, Unit C2, 15 Dock Street, London, E1 8JN.
The Deacons of the church are the Managing Trustees who are appointed from among the church.
The Managing Trustees (Ministers and Deacons) holding office during the year and to the date of this report were as follows:
Rev Deji Ayorinde – Lead Minister (Chair of Trustees)
Ms Manuella Kouame – Associate Minister for Youth and Mission
Mrs Ann Bowen James – Secretary / Deacon of Administration Mrs Hawa Turay – Treasurer
Mrs Pauline Barnes – Deacon of Pastoral Care
Ms Evadney Campbell – Deacon of Communication
Mr Andy White – Deacon of Fabric and Facilities
Mrs Bajoy Martin – Deacon of Worship
POLLARDS HILL BAPTIST CHURCH CIO
Report of the Managing Trustees for the year ended 31 March 2024 (continued)
Statement of Trustees’ Responsibilities
Charity law requires the Charity Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of Pollards Hill Baptist Church at the year-end and of its incoming resources and resources expended during that year. In preparing those financial statements, the trustees are required to –
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select suitable accounting policies and apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going-concern basis.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of Pollards Hill Baptist Church CIO and enable them to ensure that the financial statements comply with the Charities Act 2011 and the Charities (Accounts and Reports) Regulations 2005. The managing trustees are also responsible for safeguarding the assets of Pollards Hill Baptist Church and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
Bankers
National Westminster Bank PLC, Croydon High Street (B) Branch, 1 High Street Croydon, Surrey, CR9 1PD.
Reserves policy
The Managing Trustees accept their responsibility to keep the membership apprised of the church's financial status on a regular basis, recognising that their financial support on a voluntary basis needs to be maintained.
Any liquid funds of the church are all held on accounts with bankers and other financial institutions requiring minimal notice for withdrawals. The church does not invest in securities.
Risk policy
The Managing Trustees are aware of the need to implement a risk management strategy comprising –
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an annual review of risks;
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establishment and review of systems and procedures to mitigate those risks; and
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establishment and review of procedures to minimise the potential impact should any of those risks materialise.
Review of the year
Minister: Rev Deji Ayorinde
Every new year comes with its fair share of new hope, new expectation, new resolutions and decisions. Yet, at the same time, we cannot help but look back at where we are coming from. Through our motto verse for 2023 we committed to be ever determined, never deterred and as we keep our eyes always on the Lord, with Him at our right hand, we will not be shaken (Psalm 16:8), and there was a stark manifestation of that verse in the life of the church - body, soul and spirit.
On 14[th] April 2023 we successfully registered as a charitable incorporated organisation (CIO) registration number 1202717. The process of asset transfer has begun, and we are hopeful that it will be completed before April 2024 in order that we can begin trading with that name in the new reporting year. As such, Pollards Hill Baptist Church CIO has remained a shell organisation, and we have continued to trade as Pollards Hill Baptist Church. This means that we have zero financing to declare for this period.
Through the ebb and flow of responding to God's call to the people of Pollards Hill, we have continued to lean on God's grace.
As we journey forward in God's mission for us to our community, let us remain in the continuity of our motto verse for 2024, remaining joyful in hope, patient in affliction and faithful in prayer.
Independent Examiner
As there are no financial transactions to report, accounts have not been prepared, and an independent examiner has not been appointed.
Conclusion
This report has been prepared in cooperation with the Managing Trustees who, on 29.01.2025, approved the same and authorised the Secretary to sign it on their behalf.
MARGARET ANN BOWEN-JAMES (Mrs)
Church Secretary
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Charity Name No (if any)
POLLARDS HILL BAPTIST CHURCH CIO 1202717
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 13/04/2023 31/03/2024
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations 0.00 0.00 0.00 0.00 0.00
Gift Aid 0.00 0.00 0.00 0.00 0.00
Sunday Receipts 0.00 0.00 0.00 0.00 0.00
Interest 0.00 0.00 0.00 0.00 0.00
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
0.00 0.00 0.00 0.00 0.00
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total 0.00 0.00 0.00 0.00 0.00
Total receipts 0.00 0.00 0.00 0.00 0.00
A3 Payments
Ministry Costs 0.00 - - 0.00 0.00
Manse Costs 0.00 - - 0.00 0.00
Church Premises Costs 0.00 - - 0.00 0.00
Mission Costs 0.00 - - 0.00 0.00
Administration Costs 0.00 - - 0.00 0.00
Other Costs 0.00 - - 0.00 0.00
- - - - -
- - - - -
- - - - -
Sub total 0.00 0.00 - 0.00 0.00
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 0.00 0.00 - 0.00 0.00
Net of receipts/(payments) 0.00 0.00 - 0.00 0.00
A5 Transfers between funds 0.00 0.00 - 0.00 -
A6 Cash funds last year end 0.00 0.00 - 0.00 -
Cash funds this year end 0.00 0.00 - 0.00 0.00
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CCXX R1 accounts (SS)
27/01/2025
1
| Section B Statement of assets and liabilities at | Section B Statement of assets and liabilities at | the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets CCXX R2 accounts (SS) |
Details | Unrestricted funds to nearest £ |
Endowment funds to nearest £ 0.00 0.00 0.00 0.00 0.00 0.00 |
| Petty Cash Bank (Reliance & Stewardship) Hope Coffee Club-Petty Cash Cash in Hand for banking Tots 'n' Tinies Playgroup- Petty Cash |
0.00 0.00 - 0.00 |
||
| Signature Total Sundry Liabilities Hall Hire deposits held Permanent Loan from LBA John Bradford Trust Loan from London Baptist Property Board Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Deposit with London Baptist Property Board 2 Rev. Deji Ayorinde (Jan 27, 2025 19:15 GMT) Rev. Deji Ayorinde Mrs Hawa Turay (Jan 29, 2025 13:33 GMT) Mrs Hawa Turay |
|||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) 0.00 - - - 0.00 Current value (optional) - - - - - - - - - When due (optional) Date of approval 27/01/2025 27/01/25 29/01/25 |
CCXX R2 accounts (SS)
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Charity Name No (if any)
POLLARDS HILL BAPTIST CHURCH CIO 1202717
Receipts and payments accounts
Period start date Period end date
For the period from To
13/04/2023 31/03/2024
Unrestricted Restricted
RECEIPTS & PAYMENTS FOR EXTERNAL CHARITABLE ACTIVIES 2024 2024 2023
Receipts
External Causes 0.00 0.00 0.000
Humanitarian Funds 0.00 0.00 0.00
Total Receipts 0.00 0.00 0.00
Payments
External Causes 0 0 0.00
Total Payments 0 0 0.00
Surplus/Excess 0 0 0.00
2024 2024 2023
Excess (Shortfall) of Receipts over Payments in the year Unreserved Reserved
Funds held for external causes (Donations from Church Funds) 0 0 0.00
Excess (Shortfall) after Transfers 0 0 0.00
Balance brought forward at start of year 0 0 0.00
Balance carried forward at end of year £0 £0 £0.00
HOPE COFFEE CLUB RECEIPTS & PAYMENTS 2024 2023
Restricted Funds
Receipts
Donations/subscriptions received 0 0.00
Payments
Outlays/Supplies/purchases 0 0.00
Excess (Shortfall) of Receipts over Payments in the year 0 0.00
Transfers (to) from General Fund 0 0.00
Balance brought forward at start of year 0 0.00
Balance carried forward at end of year £0 £0.00
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Charity Name No (if any)
POLLARDS HILL BAPTIST CHURCH CIO 1202717
Receipts and payments accounts
Period start date Period end date
For the period from To
13/04/2023 31/03/2024
TOTS'n'TINIES PLAYGROUP RECEIPTS & PAYMENTS 2024 2023
(Designated Fund)
Receipts
Subscriptions received 0 0.00
Payments
Outlays 0 0.00
Excess of Receipts over Payments in the year 0 0.00
Transfer to General Fund
Contribution re Light and Heat 0 0.00
Balance brought forward at start of year 0 0.00
Balance carried forward at end of year £0 £0.00
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Charity Name No (if any)
POLLARDS HILL BAPTIST CHURCH CIO 1202717
Receipts and payments accounts
Period start date Period end date
For the period from To
13/04/2023 31/03/2024
STATEMENT OF 2024 2024 2023
Unristricteed to Restricted to
Assets nearest £ nearest £
Reliance Bank Business Current Account 0 0.00 0.00
Stewardship Services 0 0.00 0.00
Church Petty Cash 0 0.00 0.00
Hope Coffee Club - Petty Cash 0.00 0.00
Tots'n'Tinies Playgroup - Cash in hand 0.00 0.00
Cash in Hand for banking 0 0.00
Total cash Funds 0.00 0.00 0.00
Investment Assets
Deposit with London Propery Board 0.00
Total cash Funds 0.00
Funds to which Amount Due When due
Liabilities liability related (Optional) (optional)
Hall Hire deposits held
Sundry Liabilities 0 0.00 0.00
Loan from London Baptist Property Board Limited 0 0.00 0.00
"Permanent" Loan from the LBA John Bradford Trust (see Note 8) 0 0.00 0.00
Total 0 0.00 0.00
Date of
Signed by one or two Trustees on behalf of all the Trustees Signature Print Name approval
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Charity Name POLLARDS HILL BAPTIST CHURCH CIO
No (if any) 1202717
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Receipts and payments accounts
Period start date Period end date
For the period from To
13/04/2023 31/03/2024
Unrestricted Restricted Endowment Totsal
RECEIPTS & PAYMENTS Funds Funds Funds Funds Last year
to the nearest £ to nearest £ to nearest £ to nearest £ to nearest £
A1 Receipts
Donations 0 0 0.00 0.00
Gift Aid 0 0 0.00 0.00
Sundry Receipts 0 0 0.00 0.00
Interest 0 0 0.00 0.00
Additional Donations 0 0 0.00 0.00
AR) 0 0 0.00 0.00
Total Receipts 0 0 0.00 0.00
A3 Payments
Ministry Costs 0 0 0.00 0.00
Manse Costs 0 0 0.00 0.00
Church Premises Costs 0 0 0.00 0.00
Mission Costs 0 0 0.00 0.00
Administration Costs 0 0 0.00 0.00
Other Costs 0 0 0.00 0.00
0 0 0.00 0.00
`
Total Payments 0 0 0.00 0.00
Net of receipts/payments
A5 Transfer between funds
A6 Cash funds last year end
Cash funds this year end
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No (if any) 1202717
Charity Name POLLARDS HILL BAPTIST CHURCH CIO
Receipts and payments accounts
For the period from
Period start date
Period end date To 13/04/2023 31/03/2024
These financial statements, as set out on pages 10 to 15, relating to the year ended 31 March 2024 are as approved by the deacons and have been signed on their behalf.
Signed:
Church Treasurer
Date:
NOTES TO THE FINANCIAL STATEMENTS
| 1. Basis of financial statements These financial statements have been prepared on the 'receipts and payments' basis in accordance with section 133 of the Charities Act 2011. 2. Sundry receipts Use of premises Donations other 3. Ministry costs Minister's employment costs Minister's expenses Associate Minister's employment costs Associate Minister's expenses Pulpit supplies, etc Student in training Baptist Ministers Pension Fund 4. Manse costs Council tax, water and sewerage rates Insurance Light and heat Repairs and maintenance Security & Alarm 5. Church premises costs Water and sewerage rates Insurance Light and heat Repairs and maintenance Security and alarm system Cleaning and Waste collection charges |
. 2024 0 0 0 £0 2024 0 0 0 0 0 0 0 £0 2024 0 0 0 0 0 £0.00 2024 0 0 0 0 0 0 £0 |
. 2023 0 0 0 £0 2023 0 0 0 0 0 0 0 £0 2023 0 0 0 0 0 £0.00 2023 0 0 0 0 0 0 £0 |
|---|---|---|
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Charity Name No (if any)
POLLARDS HILL BAPTIST CHURCH CIO 1202717
Receipts and payments accounts
Period start date Period end date
For the period from To
13/04/2023 31/03/2024
6. Mission costs 2024 2023
Pastoral disbursements 0 0
Worship materials, etc 0 0
Musicians 0 0
Sunday School costs 0 0
Retreat costs 0 0
TV Licence for church 0 0
Outreach 0 0
Support gifts 0 0
Outings 0 0
Fun Day 0 0
£0 £0
7. Administration costs 2024 2023
Administrator's employment costs 0 0
Subscriptions and donations 0 0
Postage and stationery 0 0
Telephone and Internet 0 0
Office and other equipment 0 0
Computer and technology costs 0 0
Bank charges 0 0
Loan interest payable 0 0
Independent examiner 0 0
Legal Cost 0 0
Sundry expenses 0 0
£0 £0
8. "Permanent" Loan from the LBA John Bradford Trust
This loan, which was originally advanced to the Church in 1955 from the LBA Turtle
Trust, is interest free and is repayable only in the event of the closure of the Church,
or should the Church cease to be in membership of the London Baptist Association.
In 2015 the LBA Turtle Trust has been merged into the LBA John Bradford Trust with
similar aims and objectives.
Early voluntary repayment of the loan by the Church would be possible which, in turn,
would enable to the London Baptist Association to recirculate the funds to other
churches which may be in need of financial assistance.
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