Newmarket RUFC Scaltback Elizabeth Avenue Newmarket C88 ODI www.newm3iketrufc.ctrm nrufc.chair mail.com nrufc.secretar mail.com NEWV.f4RKIT NRUFC Trustees Annual report RUFC e9istered Charitl. 1202658 th th From 5 April 2023- to 4 Aprll 2024 ENGLAND RUGBY Structure, Governance and Management Description of charity's trusts.. Type ofgoveming document.. th Constitution adopted on 6 Apil 2023 How the charity is Constituted.. Charitable Incorporated Organisation (CIO) Trustee selection methods.. Trustees are appolnted or reappointed at the Annual General Meeting in the third year following their elertion and may be elected for a furtherthree-year term; with the exceptlon of the Club President who is elected annually. Should a casual vacancy arise among the posltlon of trustees, the remaining trustees will seek to fill It; the person appointed will then be in place until the person they replaced was due to Stand down but wlll be eligible for rfrelection at the relevant AGM. In accordance with the constitution. Addltlonal Infomiation (optional information) You May choose to include rther statements where relevant, about.. Membership of the Club is open to young people aged between 4 and 18 years, as well as adults. There is a Safeguarding Policy In place bv both the Club and our governing body, the RFU. All volunteers are required to undergo DBS checks and annual Safeguarding training. Checks are carried out again in line with statutory requlrements. AII DBS checks and safeguarding training is logged on the RFU reglstration database- GMS system- and checked at the beginning of each season and throughout the year as required. All trustees give their time voluntarily and receive no remuneratlon or other benefits. Policies and procedures adopted for the induction and training of trustees. The charity's organisational structure and any wider network with which the charity works. Relationship with any related parties. The trustees seek the views of volunteers In the execution of the day to day running of the Club actlvities regarding rugby and other sporting provision. Committee meetings are held monthly and are open to all volunteer members who wish to attend. The Club is regulated by the RFU and follows all RFU regulations, policies and procedures. a5 well as ensuring that our own Club policies and regulations are in place as per the RFU guidelines. Objectives and Activities Summary ofthe purposes of the charrty as set out in its governing document.. The objects of the Club are: to promote cornrnunity participation in healthy recreation, in the Newmarket area, by providing facilities for playing rugby unlon football and other sports ("facilities" means land, buildings, equlpment and organising sporting attivities). and to provide, and assist in provldlngi Opportunities for other sport. recreation or other leisure time occupation of such persons, In the area of Newrnarket. who have need for such facllltles by reason of thelr youth. age, infirmity or disablement. poverty or social and economic circumstances; or for the public at large in the interest of social welfare and with the object of improving their conditions of life. Additional infomiation (optional infomiation You may ¢hoo$e lo include further statemen15 where relevant atrx>ut- The Club Is run solely with the help of volunteers. Our volunteers include the Trustees, committee members to ald In the day-to-day running of the club, team coaches, tearn flrst alders and team managers. Contribution made by volunteers. We are grateful for the many hours volunteers, including member volunteers, have spent encouraging and supporting our players. Without thls valuable contribution of tlme, energy and expertise we would not have been able to achleve as much as we have. Achievements and Performance Summary ofthe main achievements of the charity during the year, and any wider benefrts to sooiety as a whole.. We have provided regular training and games for both adults and Age Grade14yrs to 18yrs) by providing the use of grounds, floodlights and other facilities to our members. We have facllitated and provided opportunitiesfor our local schools by supporting and assisting in the area Schools, Tag Rugby Skills Festival - attended by over 12 local schools- as well as providing coaches to run extra-currlcular rugby classes at some of these schools (at both secondary and primary settings). We have connected wlth Northampton Saints Rugby Club to ensure facilities and grounds to run school holiday actlvities and skills development courses. Page2of6 Our qualified Flrst Aid Trainer has provided flrst aid courses to our Club as well as local Rugby Clubs, other sporting Clubs and local schools and businesses. Renumeratlon for this service was in terms of equipment needed. travel and use of hls tlme. We are strong supports of other charitable organisations and this year we support the Men's Testicular Cancer Charity by holding a charity run In whlch all funds ralsed were donated to the Testicular Cancer Charity. We have enable our older children114yrs+l to access coaching courses to further improve their educatlon outside of the scope of the Natlonal Curriculum provided bytheir schools and support those doing thelr Duke of Edinburgh Awards. We have given our young coaches the support to involve themselves In community-based artivities via the coaching of younger players, that were not previously available. IN.B grounds and building facilities not owned by NRUFC, however, floodlights, all sporting equipment and refreshment facilities are). Financial Review Review of the Charity's financial FX)Sition at the end of the period.. Our rnain source of income cornes from membership payments and sponsorshlp payments from local businesses. We use general funds to subsidise membership and training kit costs for indlvlduals who would otherwise not be able to particlpate. The rnajorlty of our income is used to pay feesfor us of the grounds and building wlth other costs to cover training Èquipment and food-the RFU place upon us a duty to provlde post-match food for both home and away teams (with the added benefit of provlding a warrn meal for those chlldren whose famllles struggle to provlde this). The Club has been fundraislng for some time and thisfinancial year flnally saw us in a posltlon to be able to update the floodllghts in our possession. The updated floodlights have allowed us to provlde a safer environrnent for mid-week training as well as extend our offerlng to a Friday evening for both Club and County matches. Although the accounts show a deficit this can be offset by late sponsorship payments that had not yet been paid into the account before the financial year due to a change over of stsff. Page3of6 statement explaining the policy for holding reserves stating why they are held.. We do not hold funds in reserve but seek to keep funds at such a level so that we are able to continue to payfor use of the grounds and buildings we use as well as the elertric bill for the floodlights, food. annual replacement of kit and other occasional costs. Having spent funds on the floodlights. our next fundralslng project Is to replace the goal posts and the post protectors to improve safety for our players. Reference and Administrative details Charity name.. Newmarket Rugby Unlon Football Club Other name the charity uses.. NRUFC Registered charity number.. 1202658 Charity's principal address.. Scaltback Elizabeth Avenue Newmarket Suffolk CB8 ODJ Name$ of the charity trustees who manage the charity: Trust•è namè Office Irf any) Dates acted if not for whole year Name of person lor body) entitled to appoint trustee lif any) Peter Boyle Stephen Kelleher Adrian Parsley Sean Burns Maria Marsh Chair Vlce-chalr President Hon. Treasurer Hon. Secretary Declarations The trustees declare that they have approved the Twstees, Report above. Signgd on bohalf of the Charity's Trnstees Signaturels): Full namelsl: Peter Boyle Maria Ma Position held: Chair Hon. Secretary Date: 30 April 2024 30th April 2024 Page4of6 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Newmarket Rugby Union Football Club On accounts for the year ended April 2024 Charity no (if any) 1202658 Set out on pages I report to the trustees on my examination oflhe accounts of the above charity ("the Trust'l for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan￿ with the requirements of the Charities Act 2011 1.the Act") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Art and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5}Ib) of the Act. I have completed my examination. I confirm that no material matters have ,come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. .accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statemeDI I have no GonGerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reachéd. Please delete the words in the brackets if they do not apply. Sign8d: Date: 01-01-1025 Name: Relevant professional qualificationlsl or body lif any): Address: S Se( IPZÈ IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). 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