**Registered Charity No: 1202629**
## **WEST WICKHAM BOWLING CLUB**
(A Charitable Incorporated Organisation)
## **Annual Report and Financial Statements**
**For the year ended**
**31 October 2025**
**West Wickham Bowling Club Annual Report and Financial Statements for the year ended 31 October 2025**
|**CONTENTS**|Page|
|---|---|
|Reference and Administrative Information|2|
|Trustees’ Annual Report|3 - 7|
|IndependentExaminer’s Report|8|
|Receipts and Payments Account|9|
|Statement of Assets and Liabilities|10|
|Notes to the Accounts|11 - 14|
Page 2
## **West Wickham Bowling Club Annual Report and Financial Statements for the year ended 31 October 2025**
The Trustees of West Wickham Bowling Club present their report and financial statements for the period ended 31 October 2025.
## **Reference and Administrative Information**
**Charity name:** West Wickham Bowling Club
**Charity registration no.:** 1202629 **Principal address:** 85 Silver Lane West Wickham BR4 0RX
**Board of Trustees:** David Figg – Chair Resigned 25.05.2025 Philip Broomfield Geoffrey Bailey Ian Cuthbert Sharon Boultbee Resigned 7.12.2025 Martyn Grover – Chair Appointed Chair from 25.05.2025 David Smith Mike Flaherty Appointed 26.08.2025 Neil Tullis Appointed 27.08.2025
**Independent Examiner:** Stephanie J Beeston-Clarke FCCA Beeston-Clarke Accountants Limited _Chartered Certified Accountants_ 92 Gladstone Street Winsford Cheshire CW7 4AZ
**Bank:** Barclays Bank
Page 3
## **West Wickham Bowling Club Annual Report and Financial Statements for the year ended 31 October 2025**
## **Structure, Governance and Management**
The Charity was established on 5 April 2023 by constitution.
The Charity is governed in law by the Trustees, who take overall financial and strategic planning responsibility.
The Trustee body shall not be less than four and no more than a maximum of eight. There is no maximum term of office and all Trustees are eligible for re-election.
Several key documents allow new trustees to quickly become familiar with the structure of the organisation, the purpose of the charity, the rules and processes of the club and the financial policies including expenditure authority and spending limits.
Additional policies required by Bowls England have been introduced for Safeguarding.
Additionally, the club uses Sports England and Bowls England material to familiarise new trustees with their duties and undertakings.
The club maintains a capital expenditure register which identifies likely expenditure and risks over a rolling 5-year period covering:
1. Critical equipment used in the operation of club activities - primarily covering
- i. Maintenance of the green - single largest replacement item Mower £12,000.
- ii. Used in the kitchen - single largest replacement item Cooker £1,800.
- iii. Used in the bar - single largest replacement item Main Chiller £2,400.
- iv. Other - single largest replacement item Water Tank £5,000.
The charity has a three-tier management structure:
1. Board of Trustees
2. Management Committee
3. Bowling & Social sub-committees
## **Objectives and Activities**
## **Charitable Objects**
To promote for the benefit of the inhabitants of West Wickham and neighbouring areas within the constituency of Beckenham and the wider London Borough of Bromley in the County of Kent community participation in healthy recreation through the provisions of facilities for learning, coaching and playing the amateur sport of outdoor lawn bowling.
## **Activities**
The club continues to provide its members and visitors with the facilities to pursue lawn bowls activity. Significant resources are allocated to maintaining the bowling green, including servicing existing equipment and green products.
A comprehensive playing programme is organised, catering for all skill levels, from beginner to experienced player. The programme includes visits to and from clubs within the county of Kent and further afield from the Home Counties plus more frequent matches with other clubs from local areas of Beckenham and Bromley.
Open days are organised, inviting members of the public to join in “taster” sessions. The club supplies all the necessary equipment to participate.
There is an on-going coaching programme held throughout the season.
Page 4
## **West Wickham Bowling Club Annual Report and Financial Statements for the year ended 31 October 2025**
Introductory membership is priced affordable at £40 for the first season, making membership accessible to most pockets. Regular membership thereafter is set at £128.
The club nominated the Motor Neurone Disease Association as its charity of the year and organised fund-raising events to support this charity.
The trustees strive to fully comply with the Charities Commission’s requirement to demonstrate the provision of benefit to the public. The purpose and objectivities of the organisation are fulfilled by the activities performed annually within the local community and wider area of Bromley and Kent.
The club allows it facilities to be used by local community groups (e.g. Allotment Group and Playing Field Trust and others) to hold their annual meetings. The club provides access to the local Theatre group for vital amenities and assists the local football club - fostering broader community involvement. The club relies heavily upon its volunteers to perform an array of activities - close to 50% of the members volunteer in one capacity or another - many giving significant amounts of time to the club.
The volunteers participate in the following key areas; the overall management of the charity and bowls club, the management of all bowling activities including coaching and participation in external competitions, social events and shopping for supplies, maintaining the “Green” playing surface and surrounding gardens, building and repair maintenance of the clubhouse and its facilities plus welfare oversight.
## **Achievements and Performance**
During the year, the club has continued to provide a full and inclusive playing programme, enabling all members, regardless of skill level, to participate in bowling activities. This approach has encouraged both beginners and experienced players to engage fully in the sport.
Membership has grown steadily, with several new members joining the club, largely through word of mouth and personal recommendation. Many of these new members are new to bowling, reflecting the club’s welcoming and supportive environment.
The club has successfully hosted a number of county-wide events, attracting visitors from across the region. These events have enhanced the club’s reputation for excellent hospitality and the high quality of its playing surface, which continues to be maintained by a dedicated and skilled team of volunteers.
Fundraising efforts during the year have also been successful. The club raised £3,081 in support of its nominated charity, the Motor Neurone Disease Association, demonstrating members’ commitment to contributing to the wider community.
The club has further strengthened its safeguarding measures. Safeguarding Officers have been appointed, and appropriate procedures have been adopted and communicated to all members. In addition, three members have completed Advanced Safe Aider training, and one member has completed the Bowls England Advanced Coaching Course, enhancing the club’s capacity for safe and effective support.
The club’s Reserve fund has been used prudently to improve the club’s facilities and to replace failing equipment. The club continues to maintain the Reserve fund at a level prescribed in the club’s financial policy.
Finally, the club’s succession planning for financial management has progressed well. The Treasurer Elect has been trained in all aspects of the club’s finances, ensuring a smooth and effective transition of responsibilities in 2025/26.
## **Plans for the future**
WWBC (tenant) has entered discussions with the West Wickham Playing Field Trust (landlord) to acquire a 99 year lease. A draft lease document has been produced for consideration. WWBC have engaged solicitors - Shakespeare Martineau - to act on the club’s behalf.
Page 5
## **West Wickham Bowling Club Annual Report and Financial Statements for the year ended 31 October 2025**
It is planned to replace two very ageing fridge/freezers for use for catering activity.
There is a need to address issues with the equipment workshop floor and fix drainage issues.
The club will continue to tap into member’s friends to recruit new members.
The County association has requested the club host divisional 2026 finals - the club has accepted.
## **Financial Review**
West Wickham Bowling Club has two main sources for funds:
Firstly, members of the club provide annual subscriptions to become members for the year. The funds for the period to 31 October 2025 were as expected.
Secondly, bar services and refreshments are offered to all participants as part of the broader bowling experience thereby enhancing the club’s sporting and social purposes. This income that occurs naturally as part of the bowling activity allows for reinvestment in club facilities. The income from the bar for period to 31 October 2025 was in line with expectations. For the first time the Club utilised a statistical model developed to model bar revenues, this proved to be very accurate.
Income received during the period was £68,951 (2024: £73,095).
Total expenditure for the period was £61,551 (2024: £62,113).
Total unrestricted funds held at 31 October 2025 and available for use towards the general objectives of the charity were £79,469 (2024: £72,069).
The club’s spend on items not budgeted for during the year was £10,948 for the following items:
1. A new dedicated ladies visitor changing room
2. A new bar cooling unit
3. Replacement of aging green equipment
4. Deep aeration exercise for improving green drainage and grass root strengthening.
## **Reserves Policy**
The trustees hold a reserve policy in order to allow for the following:
- a. The risk of an unforeseen emergency or other unexpected need for funds e.g. an unexpected large bill or for an urgent project
- b. Major asset purchases that cannot be met from annual income
- c. Major expenditure to refurbish or update club facilities
The charity sets a target of holding approximately £65,000 in reserves.
This reserve amount of £65,000 would enable the charity to meet three unexpected critical failures of vital equipment for example, a Green Mower (£12,000) and replacement Water tank (£5,000) plus a minor roof repair (£3,000); with a £35,000 as a reserve to cover ongoing normal expenditure and allow the Trustees sufficient time to generate additional income in order to continue
## **Related Parties Note**
Trustee G Bailey was paid £4,752 (2024: £6,140) for maintenance work at the club. This work was agreed in advance by the Trustees, and G Bailey was not involved in the decision.
Page 6
## **West Wickham Bowling Club Annual Report and Financial Statements for the year ended 31 October 2025**
## **Trustees’ responsibilities in relation to the Financial Statements**
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP 2019 (FRS 102);
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any
- material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with applicable regulations and the provisions of the trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees have approved the trustees’ report above, and was signed on behalf of the charity’s trustees by:
M Grover (Trustee)
Dated:
Martyn Grover {{sig2_es_:signer1:signature:dimension(width=80mm, height=15mm)}} Mart ~~_____~~ yn Grover (Mar 26, 2026 17:40:57 GMT)_______________ 26 March 2026
Page 7
## **West Wickham Bowling Club Independent Examiner’s Report for the period ended 31 October 2025**
I report to the trustees on our examination of the accounts of the company for the year ended 31 October 2025 which are set out on pages 9 to 14.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts as required under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent Examiner’s Statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. that accounts do not accord with those records; or
3. that accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than the requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**----- Start of picture text -----**
{{sig1_es_:signer2:signature:dimension(width=80mm, height=15mm)}}
**----- End of picture text -----**
Stephanie J Beeston-Clarke FCCA Beeston-Clarke Accountants Ltd _Chartered Certified Accountants_ 92 Gladstone Street Winsford Cheshire CW7 4AZ Dated: 26 March 2026
Page 8
## **West Wickham Bowling Club**
## **Receipts & Payments Account for the year ended 31 October 2025**
|**Note**
**RECEIPTS**
**1**
Donations & fundraising
Memberships
Bowling
Bar & catering
Other
**Total receipts**
**PAYMENTS**
**1**
Green maintenance
Bowling
Bar & Catering
Other
Overheads
**Total payments**
**Net receipts/(payments)**
**Transfers between funds**
Cash funds @ 31.10.2024
**2**
**Cash funds @ 31.10.2025**
**2**|**Unrestricted**
**funds**|**Restricted**
**funds**
**Total**
**£**
**£**
**-**
**4,539**
**-**
**20,934**
**-**
**1,873**
**-**
**40,337**
**-**
**1,268**
**-**
**68,951**
**-**
**10,161**
**-**
**7,998**
**-**
**24,636**
**-**
**3,600**
**-**
**15,156**
**-**
**61,551**
**-**
**7,400**
**-**
**-**
-
72,069
**-**
**79,469**
**2025**|Unrestricted
funds
Restricted
funds
Total
2024|
|---|---|---|---|
||**£**
**4,539**
**20,934**
**1,873**
**40,337**
**1,268**||£
£
£
4,650
-
4,650
19,541
-
19,541
5,666
-
5,666
40,229
-
40,229
3,009
-
3,009|
||**68,951**||73,095
-
73,095|
||**10,161**
**7,998**
**24,636**
**3,600**
**15,156**||6,130
-
6,130
10,503
-
10,503
21,369
-
21,369
3,500
-
3,500
20,611
-
20,611|
||**61,551**||62,113
-
62,113|
||**7,400**
**-**
72,069||10,982
-
10,982
-
-
-
61,087
-
61,087|
||**79,469**||72,069
-
72,069|
Page 9
## **West Wickham Bowling Club**
## **Statement of Assets and Liabilities as at 31 October 2025**
|**CASH FUNDS**
Barclays Operational Account
Barclays Prize Draw Account
Barclays Reserve Account
CAF 12 Month Fixed Interest Saver
**Total Cash funds - all unrestricted**
**ASSETS**
Inventory - Bar Stock
Inventory - Shirt Stock
Cash in Transit
Debtors
**Total Assets**
**LIABILITIES**
Suppliers
Accounts Preparation & Independent Examination
**Total Liabilities**|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total**
**£**
**£**
**£**
**6,066**
**-**
**6,066**
**3,756**
**-**
**3,756**
**19,648**
**-**
**19,648**
**50,000**
**-**
**50,000**
**79,469**
**-**
**79,469**
**1,489**
**-**
**1,489**
**60**
**-**
**60**
**241**
**-**
**241**
**885**
**-**
**885**
**2,675**
**-**
**2,675**
**245**
**-**
**245**
**1,440**
**-**
**1,440**
**1,685**
**-**
**1,685**
**2025**|Unrestricted
funds
Restricted
funds
Total
£
£
£
6,340
-
6,340
3,729
-
3,729
62,000
-
62,000
-
-
-
2024|
|---|---|---|
|||72,069
-
72,069|
|||1,750
-
1,750
210
-
210
406
-
406
-
-
-|
|||2,366
-
2,366|
|||391
-
391
1,320
-
1,320|
|||1,711
-
1,711|
The receipts & payments accounts were approved by the Trustees on 26 March 2026 and were signed on their behalf by:
## Martyn Grover
Martyn Grover (Mar 26, 2026 17:40:57 GMT)
M Grover Trustee
Page 10
## **West Wickham Bowling Club**
## **Notes to the Receipts & Payments Accounts for the period ended 31 October 2025**
## **1. Detailed Receipts & Payments Account**
|**RECEIPTS**
**Donations**
Corporate donations
Member donations
**Total Donations**
**Membership Income**
FPM subscriptions
Affiliation fees governing organisations
Associate subscriptions
Outlying subscriptions
Internal Club Competition Fees
Prize Draw Member Subscriptions
Club Keys
**Total Membership Income**
**Bowling Income**
Clothing
Bowls small items (Chalk / Stickers etc.)
Kent Comps Men individual entries
Kent Comps Ladies individual entries
Kent Benevolent Fund
Club Comp Win Prize
**Total Bowling Income**
**Bar Income**
Bar sales
Catering
**Total Bar Income**
**Fund Raising**
Lottery
Fund Raising - Raffles
Charity Collections in
Social Events
**Total Fund Raising**
**Other Income**
Sponsorship income
Water
Bank interest
**Total Other Income**
**Total receipts**|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total**
**£**
**£**
400
-
400
608
-
608
**1,008**
**-**
**1,008**
11,962
-
11,962
1,666
-
1,666
795
-
795
10
-
10
1,053
-
1,053
5,340
-
5,340
108
-
108
**20,934**
**-**
**20,934**
571
-
571
219
-
219
706
-
706
-
-
-
37
-
37
340
-
340
**1,873**
**-**
**1,873**
37,176
-
37,176
3,161
-
3,161
**40,337**
**-**
**40,337**
200
-
200
-
-
-
3,221
-
3,221
110
-
110
**3,531**
**-**
**3,531**
-
-
-
510
-
510
758
-
758
**1,268**
**-**
**1,268**
**68,951**
**-**
**68,951**
**2025**|Unrestricted
funds
Restricted
funds
Total
2024|
|---|---|---|
|||£
£
£
-
-
-
2,011
-
2,011|
|||2,011
-
2,011
11,221
-
11,221
1,274
-
1,274
590
-
590
10
-
10
996
-
996
5,400
-
5,400
50
-
50|
|||19,541
-
19,541
4,075
-
4,075
182
-
182
783
-
783
512
-
512
16
-
16
98
-
98|
|||5,666
-
5,666
36,106
-
36,106
4,123
-
4,123|
|||40,229
-
40,229
603
-
603
132
-
132
1,604
-
1,604
300
-
300|
|||2,639
-
2,639
2,050
-
2,050
172
-
172
787
-
787|
|||3,009
-
3,009|
|||73,095
-
73,095|
Page 11
## **West Wickham Bowling Club**
## **Notes to the Receipts & Payments Accounts for the period ended 31 October 2025**
**1. Detailed Receipts & Payments Account** (continued)
|**PAYMENTS**
**_DIRECT COSTS_**
**Green costs**
Green Product
Green Equipment
Green Equipment Service
Green Petrol
**Total Green costs**
**Bowling costs**
Clothing Costs
Bowls small items (e.g. Chalk / Stickers)
Bowls Equipment
Coaching Course
Prizes
Trophies
Bowls England
Belle Trophy
PCL entry fees
NWK entry fees
BBDA entry & affiliation
LSCBA
Affiliation fees KCBA & BE
KCBA Benevolent fund
KCBA Comp entries
**Total Bowling costs**
**Bar outgoings**
Swift costs
Bar Supplies
Bromley Liquor Licence
BOC C02 Monitor
BOC Cylinder rental
BIFFA bottle collection
Barclaycard monthly charge
Bar Equipment
Catering outgoings
**Total Bar outgoings**
**Other costs**
Prize Draw Payments to Winners
**Total Other costs**
**Total Direct Expenditure**|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total**
**£**
**£**
5,477
-
5,477
3,308
-
3,308
1,267
-
1,267
109
-
109
**10,161**
**-**
**10,161**
400
**-**
400
272
-
272
3,751
-
3,751
158
-
158
-
-
-
1,060
-
1,060
196
-
196
30
-
30
65
-
65
64
-
64
75
-
75
210
-
210
1,680
-
1,680
37
-
37
-
-
-
**7,998**
**-**
**7,998**
10,652
-
10,652
7,464
-
7,464
70
-
70
321
-
321
334
-
334
698
-
698
547
-
547
3,888
-
3,888
662
-
662
**24,636**
**-**
**24,636**
3,600
-
3,600
**3,600**
**-**
**3,600**
**46,395**
**-**
**46,395**
**2025**|Unrestricted
funds
Restricted
funds
Total
2024|
|---|---|---|
|||£
£
4,496
-
4,496
495
-
495
1,028
-
1,028
111
-
111|
|||6,130
-
6,130
4,068
-
4,068
103
-
103
1,860
-
1,860
105
-
105
48
-
48
937
-
937
163
-
163
30
-
30
60
-
60
60
-
60
75
-
75
84
-
84
1,482
-
1,482
16
-
16
1,413
-
1,413|
|||10,503
-
10,503
8,695
-
8,695
8,842
-
8,842
70
-
70
410
-
410
294
-
294
467
-
467
621
-
621
1,452
-
1,452
518
-
518|
|||21,369
-
21,369
3,500
-
3,500|
|||3,500
-
3,500|
|||41,502
-
41,502|
Page 12
## **West Wickham Bowling Club**
## **Notes to the Receipts & Payments Accounts for the period ended 31 October 2025**
|**1. Detailed Receipts & Payments Account**(continued)
**PAYMENTS**
**_OVERHEADS_**
**Premises costs**
Cleaning
Electricity
Gas
Broadband & Phone
Water
Refuse (waste collection)
Insurance
Fire Extinguisher Check
General Equipment
General Maint & Repair
**Total Premises costs**
**Office costs**
Secretarial
Computing & Printing
General Equipment
Accountancy Fees
PAT testing
**Total Office costs**
**Other costs**
Social Costs
Charity Payments out
**Total Other costs**
**Total Overheads**
**Total payments**
**Net receipts/(payments)**|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total**
**£**
**£**
222
-
222
2,401
-
2,401
525
-
525
730
-
730
2,237
-
2,237
406
-
406
1,346
-
1,346
147
-
147
-
-
-
929
-
929
**8,943**
**-**
**8,943**
711
-
711
655
-
655
306
-
306
1,320
-
1,320
-
-
-
**2,992**
**-**
**2,992**
-
-
-
3,221
-
3,221
**3,221**
**3,221**
**15,156**
**-**
**15,156**
**61,551**
**-**
**61,551**
**7,400**
**-**
**7,400**
**2025**|Unrestricted
funds
Restricted
funds
Total
2024|
|---|---|---|
|||£
£
305
-
305
2,636
-
2,636
563
-
563
597
-
597
981
-
981
410
-
410
1,248
-
1,248
312
-
312
1,223
-
1,223
6,780
-
6,780|
|||15,055
-
15,055
174
-
174
1,142
-
1,142
-
-
-
1,200
-
1,200
1,337
-
1,337|
|||3,852
-
3,852
100
-
100
1,604
-
1,604|
|||1,704
1,704|
|||18,907
-
20,611|
|||60,409
-
62,113|
||||
|||12,686
-
10,982|
Page 13
## **West Wickham Bowling Club**
## **Notes to the Receipts & Payments Accounts**
## **for the year ended 31 October 2025**
## **2. Funds analysis**
|**Funds analysis**||
|---|---|
|**Unrestricted Funds**
**Restricted Funds**
Total Funds|B/fwd
31 October
2024
Income
Expenditure
Transfers
C/fwd
31 October
2025
72,069
68,951
61,551
-
79,469
-
-
-
-
-|
||**72,069**
**68,951**
**61,551**
**-**
**79,469**|
Page 14