Registered Charity No: 1202629 WEST WICKHAM BOWLING CLUB {A Charitable Incorporated Organisation) Founded I Annual Report and Financial Statements For the year ended 31 October 2024
West Wickham Bowling Club Annual Report and Financial Statements for the year ended 31 October 2024 CONTENTS Page Reference and Administrative Information Trustees'Annual Report Independent Examinerfs Report Receipts and Payments Account io Statementofknetsand Liabilities li Notes to the Accounts 12-15
West Wickham Bowling Club Annual Report and Financial Statements for the year ended 31 October 2024 The Trustees of West Wickham Bowlingclub presenttheir report and financial statements for the period ended 31 October2024. Reference and Administrative Information Charity name". Westwickham PwIlgCIub Charity registration no.: 1202629 Principal addres& 85 Silver Lane West Wickham BR4 ORX Board of Trustees: David Figg- Chair Philip Broomfield Geoffrey Bailey lan Cuthbert Sharon Boultbee Martyn Grover David Smith William Mewis Mike Flaherty Appointed 20.09.2024 Appointed 20.09.2024 Appointed 20.09.2024 Resigned 20.09.2024 Resigned 20.09.2024 Accountant: Beeston-clarke Accountants Limited ChorteredCertifiedAccountonts 92 Gladstone Street Winsford Cheshire CW7 4AZ Bank: Barclays Bank
West Wickham Bowling Club Annual Report and Financial Statements for the year ended 31 October 2024 Structure, Governance and Management The Charity was established on 5 April 2023 by constitution. The Charity is governed in law bythe Trustees, who take overall financial and strategic planning responsibility. TheTrustee bodyshall not be lessthan fourand no morethan a maximum ofeight. There is no maximumterm of office and all Trustees are eligible for re-election. All Trustees stood down at the first AGM in September X)24. All club members were asked to stand for the next term. Those standing were voted into position via a vote of members at the AGM. Several key documents allow new trustees to quickly become familiar with the structure of the organisation, the purpose of the charity. the rules and processes of the club and the financial policies including expenditure authority and spending limits. Additional policies required by Bowls England are being introduced for Safeguardin& Additionally. the club uses Sports England and Bowls England material to familiarise new trustees with their duties and undertakings. The club maintains a capital expenditure registerwhich identifies likely expenditure and risks over a rolling 5- year period covering.. l. Critical equipment used in the operation of club activities- primarily covering Maintenance of the green- single largest replacement item Mower £12,000. Used in the kitchen - single largest replacement item Cooker £1.800. Used in the bar- single largest replacernent item Main Chiller £2.400. Other- single largest replacement item Water Tank £5,000. iv. The charity has a three-tier management structure: Rn2rd nf TriJ%tpp 2. Managementcommittee 3. Bowling& Social sub-committees
West Wickham Bowling Club Annual Report and Financial Statements for the year ended 31 October 2024 Objectives and Activities Charitable Objects To promote for the benefit of the inhabitants of West Wickham and neighbouring areas within the constituency ofBeckenham and thewider London Borough ofBromley in thecountyof Kent community participation in healthy recreation through the provisions of facilities for learning, coaching and playing the amateursport ofoutdoor lawn bowlin& Activities The club continues to provide its members and visitorswith the facilitie5 to pursue lawn bowls activity. Significant resources are allocated to maintaining the bowling green. including servicing existing equipment and green products. A comprehensive playing programme is organised, catering for all skill levels. from beginner to experienced player. The programme includes visits to and from clubs within the county of Kent and further afield from the Home Countie5 plu5 more frequent matche5 Wlth other clubs from local areas of Beckenham and Bromley. Open days are organised, inviting members of the public to join in"taster" sessions. The club supplies all the necessary equipment to participate. There is an on-going coaching programme held throughout the season. Introductory membership is priced affordable at £40 for the first season. making membership accessible to most pockets. Regular rnember5hip thereafter is set at r128. The club nominated the Salvation Amiy as its charity of the year and organised fund-raising events to support this charity. The trustees strive to fully comply with the Charities C(wnmission's requirement to demonstrate the provision of benefit to the public. The purpose and objectivities of the organisation are fulfilled by the activities performed annuallywithin the local communityand wIderaa ofBromley and Kent. The club allows it facilities to be used by local community groups le.& Allotment Group and Playing Field Trust and others) to hold their annual meetings. The club provides access to the local Theatre group for vital amenities and assists the local football club- fostering broader community involvement The club relies heavily upon its volunteers to perform an array of activities- close to 50% of the members volunteer in one capacity or another- many giving significant amounts of time to the club. The volunteers participate in the following key areas. the overall management of the charity and bowls club, the management of all bowling activities including coaching and participation in external competitions, social events and shopping for supplies, maintaining the-Green" playing surface and surrounding gardens, building and repair maintenance of the clubhouse and its facilities plus welfare oversight.
West Wickham Bowling Club Annual Report and Financial Statements for the year ended 31 October 2024 Achievements and Performance The club has provided a full playing program enabling all members to participate in bowling activities regardless of skill level- from beginner to experienced player. The club has successfully attracted new members- mostly beginners to the sport- many becoming physically active and involved in sport after many years of inactivity. The club has hosted numerous countywide eventsthatpromotethe participation of bowls and advance sports and social cohesion in the local and wider community. The club ha5 successfully raised fund5 for its nominated charity the Salvation Amiy. Financial Review Westwickham Bowlingclub has two main sourcesforfunds: Firstly, members of the club provide annual subscriptions to become members for the year. The fund5 for the period to 31 October 2024 were as expected. Secondly, bar services and refreshments are offered to all participants as part of the broader bowling experience thereby enhancing the club's sporting and social purposes. This income that occurs naturally as part of the bowling activity allows for reinvestment in club facilities. The income from the bar for period to 31 October 2024 was in line with expectations. Forthe firsttime the Club utilised a statistical model developed to model bar revenues, this proved to be very accurate. Income received during the period was £73,09512023: £92,808). In 2023 £53.867 was received in the form of a donation from West Wickham Bowling Club in its previous entity upon registration as a Charitable Incorporated Organisation. Total expenditure for the period was £62,11312023: £31.722). i otal unrestricted funds held at 31 Uctober 2V24 and available for use towards the general objectives of the charity were £72.06912023: £61.0871. The club's spend on items not budgeted during the year was £9.700 covered the following items: l. Club House redecoration 2. Patio furniture 3. New glasswasher 4. New scoreboards 5. Electrical remedial work
West Wickham Bowling Club Annual Report and Financial Statements for the year ended 31 October 2024 Reserves Policy The trustees hold a reserNe policy in order to allow for the following= The risk of an unforeseen emergency or other unexpected need for funds e.g. an unexpected large bill or for an urgent project b. Major asset purchases that cannot be met from annual income Major expenditure to refurbish or update club facilities The charity sets a target of holding approximately E50.000 in reserves. This reserve amount of £S0.000 would enable the charityto meettwo unexpected critical failures of vital equipment for example, a Green Mower1£12,0001 and replacement Water tank1£5,0001 plus a minor roof repair1£3,0001 leaving £30,000 as a reserve to cover ongoing normal expenditure and allow the Trustees sufficient time to generate additional income in order to continue Related Parties Note Trustee G Bailey was paid £6.140 for maintenance work carried out at the club12023: £9451. This work was agreed in advance by the Trustees, and G Bailey was not involved in the decision. In the previous financial year West Wickham Bowling Club as an unincorporated entity donated £53,867 to the charity upon incorporation as a CIO on 5 April 2023.
David Figg David Figg (Jun 2, 2025 21:52 GMT+1)
West Wickham Bowling Club Independent Examiner's Report for the period ended 31 October 2024 We reporttothetmsteeson ourexamination ofthe accounts ofthecompanyfortheyearended 31 OcLober2024 which are set outon Pages Ioto IS. Responsibilities and basis of report As the charity trustees you are responsible for the preparation of the accounts in accordance with the Charities Act 20111'the Act'l. I report in respect of my examination of the Trust'saccounts as required under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent Examlner's Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act. or 2. that accounts do not accord with those records. or 3. that accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than the requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in thi5 report in orderto enable a proper understanding of the accounts to be reached. Stephanie J Beeston-clarke FCCA Beeston-clarke Accountants Ltd Chartered CertAfAedAccountonts 92 Gladstone Street Winsford Cheshire CW7 4AZ Dated: 27 May 2025
West Wickham Bowling Club Receipts & Payments Account for the year ended 31 October 2024 Note 2024 2023 RECEIPTS Total Total Donakn'ons & fundraising Memberships Bowling Bar & catering Other 4,650 19,541 5,666 40,229 3.009 55.333 6.047 372 30.280 777 Total recelpts 73,095 92,808 PAYMENTS Green maintenance Bowling Bar & Catsring Other Overheads 6,130 10.503 21,369 3,500 20,611 6,166 2,165 14,299 2,000 7,091 Total payments 62,113 31.722 Net receiplsl(payments) 10,982 61,087 Transfers between funds Cash funds @ 31.10.2023 61,087 Cash funds 31.10.2024 72,069 61.087
27 May 2025
David Figg David Figg (Jun 2, 2025 21:52 GMT+1)
West Ylickham Bowling Club Notes to the Receipts & Payments k¢ounts for the period ended 31 October 2024 1. Detailed Receipts & Payments Account 2024 RECEIPTS Total Donations From previous entity Member donations Total Donations Membership Income FPM 5ub5criplions Affiliation fees goveming organisathS Associate subsuiptions Outlying subscriptions Inlemal Clut* Compelttion Fees Prize Draw Memtef Subscriptior Club Keys Totsl Membership Income Bowling Income Clothing B5 small items Ichalk I stkers etc.) Kent Comps Men individual entries Kent Comps Ladies indiwdual entr Kent 8enevolenl Fund Club Comp Win Prize Total Bowling lTrcom8 Bar Income Bar sales Catering Total Bar Income Fund Raising Badge Collection Lottery Fund Raising - Rafflos Charity Collections Sw81 Events Total Fund Raising Other Income SFX)nsorship income Water Bank interest Total Other Income 2,011 2,011 11.221 1,274 10 5,4Crf) 19.S41 4,075 182 783 512 16 5.666 38,106 4,123 40.229 603 132 1,604 3CM) 2,639 2.050 172 787 3,009 Total receipts 73.095
West Wickhan Bowling Club Notes to the Receipts & Paents A¢¢ounts for the period ended 31 October 2024 1. Detailed Receipts & Payments Account Icontinuedl 2024 202 PAYMENTS Total Total DIRECT COSTS Green costs Green Product Green Equipment Green Equipment Service Green Petrol Total Green costs Bowling costs Clothing Costs BS small items {e.g. Chalk I Sbckers) BS Equipment Coaching Course Prizes Trophies BS England Belle Trophy PCL entry fees NWK entry fees BBDA entry & affiliation LSCBA Affiliation fee5 KCBA & BE KCBA Benevolent fund KCBA Comp entries Total 8owling costs Bar outgoinos Swift costs Bar Supplies 8romley Liquor Li(%rte BOC C02 Mnnilnr BOC C1nder rental 80C C1nder Gas refill BIFFA bottle collection BarGlaycard monthty charge Bar Equipment Catenng oulgoings Total Bar outgoings other costs Prize Draw Payrnerrts to Winners Total Other costs 4,496 495 1,028 111 6,130 5.721 61 6,166 103 1,860 105 122 243 35 595 937 163 75 1,482 16 1,413 10,503 1.020 2,165 8,695 8,842 70 410 4,167 8,403 176 128 209 463 234 354 14,299 467 621 1.452 518 21.369 3,500 2,OCN) 2,0(Kl Total Dire¢t Expenditure 41,502 24,630
West Wickham Bowling Club Notes to the Receipts & Payments Accounts for the period ended 31 October 2024 1. Detailed Receipts & paentS Account (continued) 2024 2023 PAYMENTS Total Total OVERHEADS Premises costs Cleaning Electricity Gas Broadband & Phone Water Rates Refuse {waste collection) Security Insurance Fire Extinguisher Check General Equipment General Maint & Repair Total Premises costs Office costs Secretarial Computing & Printing General Equipment Member Club Key refunds Accountancy Fees PAT testing Total Office ¢o$t$ Other costs Social Costs Charity Payments out Total Other costs 305 2,636 563 597 981 155 1.142 152 342 804 1.212 209 1,308 410 1,248 312 1,223 6,780 15,055 810 6,134 174 1.142 321 314 170 10 1,200 1,337 3,852 143 957 100 1,604 1,704 Total Overheads 20,611 7,091 Total payments 62,113 31,722 Net receiptsl(payments) 10,982 61,087
West Wickham Bowling Club Notes to the Receipts & Payments Accounts for the year ended 31 October 2024 2. Funds analysis Bld 31 October 2023 Clfwd 31 October 2024 Income Expenditure Transfers Unrestrlcted Funds 61,087 73.095 62,113 72,069 Restricted Funds Total Funds 61,087 73,095 62,113 72,069