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2024-03-31-accounts

Trustees’ Annual Report for the period

From 1/4/2023 Period start date To 31/3/2024 Period end date Charity name: Dartmoor Search and Rescue Team Ashburton

Charity registration number: 1202623

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The objectives of the charity shall be to
relieve suffering and distress amongst
persons endangered by accidents or
natural hazards primarily within moorland
areas and to provide arrangements for the
secure and efficient search and rescue of
any person or persons so endangered and
to encourage moorland safety instruction
and awareness through all sections of the
community.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The Team operates a search & rescue
service, managed by the Police, for an area
including the south east quarter of
Dartmoor, and extending to include Torbay,
Newton Abbot, Totnes, Exeter & East
Devon.
Volunteers are on call 365 days a year, 24
x 7 hours a day.
The team selects new members based on
a training programme and members
themselves undertake regular training to
ensure they are competent to carry out
activities, which include rope, first aid and
swift water rescue.
We work closely with other SAR Teams,
Cave Rescue, Police & Ambulance Service
to assist members of the general public.
Statement confirming Para 1.18 The Trustees consider the guidance on

whether the trustees have public benefit when undertaking the had regard to the guidance Charity’s work. issued by the Charity Commission on public benefit

Additional information (optional)

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You may choose to include further statements where relevant about:
SORP reference
Not relevant
Para 1.38
Policy on grant making
Not relevant
Para 1.38
Policy on social investment
including program related
investment
Not relevant
Para 1.38
Contribution made by
volunteers
Not relevant
Other
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Achievements and Performance

SORP reference

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 During the 12 months within this report period, we
had 49 requests to assist Devon & Cornwall Police
and South West Ambulance Service Trust. The
average volunteer atendance at a callout was 12.
We provided 2968 hrs assistng the emergency
services.
Callouts relate directly to our core purposes,
helping lost, injured, sick and vulnerable people –
typically in remote and hard to reach locatons.
We supplement this with fundraising activities
and community engagement events.

Additional information (optional)

Additional information (optional) Additional information (optional) Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para 1.41 Not relevant.
Performance of fundraising
activities against objectives
set		 Para 1.41 Our fundraising income over this period
met our financial obligations and allowed
us to make a small profit. This profit will go
towards future investment into team
equipment, resources and facilities to allow
us to perform our voluntary role as a
Search and Rescue team within the
community.
Investment performance
against objectives		 Para 1.41 Not relevant.
Other Not relevant.

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity has a strong financial position
at the end of this financial period. We have
a balance sheet of £225,938.
Through fundraising and donations, we
achieved a profit of £28,515. We had a
turnover of £65,462.
This financial year has given the team a
strong platform to make necessary
investments in the year ahead, for the
upkeep and renewal of vital team
equipment.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The team maintains a minimum
constitutionally required reserve of
£60,000. This is approximately equivalent
to a year of operational expenses.
Amount of reserves held Para 1.22 £219,710
Reasons for holding zero
reserves		 Para 1.22 NA
Details of fund materially in
deficit		 Para 1.24 NA
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 NA

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
>95% of our income is from fundraising
activities and private donations.
Investment policy and Investment is made into team equipment
and operational abilities. Modest interest is
earned on bank accounts.
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46 Operational risks impacting the health and
wellbeing of our team members, as well as
bystanders and members of the public. We
have strong insurance policies in place,
implemented by Mountain Rescue England
and Wales.
Risk of financial insecurity caused by a
decrease in donations and fundraising
volume. We mitigate this through tight
financial scrutiny and proactive fundraising
behaviours.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitutional document
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 AGM meeting provides an annual
opportunity for nomination, seconding, and
election of voluntary Trustees. All positions
are open to election (or re-election) every
12 months.

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 Our CIO binds us to the three other
Dartmoor Rescue Group teams: North
Dartmoor, Tavistock, and Plymouth.
As a group of independent CIOs, we
provide redundancy to each other team in
event that one of the charities should
default and cease to operate.
We are also members of Mountain Rescue
England and Wales – but not through any
aspect of governance.
Relationship with any As above.

related parties Para 1.51 Other

Reference and Administrative details

Charity name Dartmoor Search & Rescue Team - Ashburton
Other name the charity uses DSRT Ashburton.
Registered charity number 1202623
Charity’s principal address St Mary's Rescue Centre,
St Boniface House,
Ashburton.
Devon.
TQ13 7JL

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Nam
e of
pers
on
(or
body
)
entitl
ed to
appo
int
trust
ee (if
any)
Kevin Chamberlain Chairman Since May2024
HenrySmith Treasurer Since May2023
Sam Silk Members Rep Since May2024
Peter Sherman Equipment Officer Since May2022
Jon White Secretary Since May2023
Richard Carus FundraisingOfficer Since May2024
Paula Holbrook MREW Rep Since May2022
CraigScollick Team Leader Since May2024

– Corporate trustees names of the directors at the date the report was approved Director name

NA

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year NA

Funds held as custodian trustees on behalf of others

Description of the assets Not relevant held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser
Name
Address		 Type of adviser
Name
Address		 Type of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional
information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

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Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Henry Charles Smith
Position (eg Treasurer
Secretary, Chair,
etc)
Date 27th Jan 2025
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Balance Sheet

Dartmoor Search and Rescue Team Ashburton As at 31 March 2024

Balance Sheet
Dartmoor Search and Rescue Team Ashburton
As at 31 March 2024		 Balance Sheet
Dartmoor Search and Rescue Team Ashburton
As at 31 March 2024
31 MAR 2024
31 MAR 2023
31 MAR 2022
Fixed Assets
Tangible Assets
Buildings
318.50
-
-
Motor Vehicles
141.98
-
-
Total Tangible Assets
460.48
-
-
Total Fixed Assets
460.48
-
-
Current Assets
Cash at bank and in hand
CAF Current Account
22,046.73
63,234.32
74,044.40
DARTMOOR SEA
53,950.74
-
-
Lloyds Deposit Account
104,067.07
95,720.80
86,518.65
Lloyds Treasurers Account
35,461.78
33,588.96
23,443.61
Paypal Account
4,935.78
2,181.04
7,884.00
Total Cash at bank and in hand
220,462.10
194,725.12
191,890.66
Accounts Receivable
2,710.23
219.95
334.10
Total Current Assets
223,172.33
194,945.07
192,224.76
Creditors: amounts falling due withinone year
Accounts Payable
7,484.90
1,282.58
338.82
Rounding
(0.15)
(0.15)
(0.15)
VAT
(3,562.11)
-
-
Total Creditors: amounts falling due within one year
3,922.64
1,282.43
338.67
Net Current Assets (Liabilities)
219,249.69
193,662.64
191,886.09
Total Assets less Current Liabilities
219,710.17
193,662.64
191,886.09
Net Assets
219,710.17
193,662.64
191,886.09
Capital and Reserves
Current Year Earnings
26,047.53
1,776.55
8,739.02
Funds Surplus
193,662.64
191,886.09
183,147.07
Total Capital and Reserves
219,710.17
193,662.64
191,886.09

29/01/2025

Henry Smith, Trustee & Treasurer, on behalf of the Trustees of Dartmoor Search and Rescue - Ashburton

27 Jan 2025 Page 1 of 1

Balance Sheet Dartmoor Search and Rescue Team Ashburton

Profit and Loss

Dartmoor Search and Rescue Team Ashburton For the year ended 31 March 2024

For the year ended 31 March 2024
2024 2023 2022
Turnover
Amazon Smile 191.69 - 98.69
Christmas meal tickets. 514.00 - 1,240.50
Dartmoor Classic 3,511.44 4,000.00 4,000.00
Dartmoor in the dark - - 1,798.17
Dartmoor Rescue Group - - 1,000.00
Donations 43,096.82 26,047.61 34,094.33
Events 200.00 - 200.00
Gift Aid - 1,703.23 -
Interest Income 1,123.68 269.92 8.23
Members payments for personal kit bought 824.22 201.50 886.29
MOD 2 Instructor Courses - - 1,441.52
Police Bursary gift - 3,362.50 3,069.52
Sale of assets - 400.00 400.00
Sales 44.00 - 174.99
Sea Moor Lotto 551.50 559.50 559.50
Talks 508.80 60.00 1,081.30
Team call out claim 5,757.38 4,424.11 10,051.94
Templar Way 2019 20.00 - -
Templar Way 2022 - 2,280.02 4,407.50
Templer Way 2023 2,012.40 3,549.56 -
Templer Way 2024 5,314.85 - -
Ten Tors Claims 704.68 156.34 -
Tins 1,892.25 - 494.93
VAT reclaim - - 1,537.22
Total Turnover 66,267.71 47,014.29 66,544.63
Cost of Sales
Direct Expenses 28.49 375.00 1,596.10
Fund raising expenses 535.79 1,222.01 1,527.29
Members kit purchases 724.97 350.00 904.13
Members Mileage claims 3,575.26 7,090.36 8,338.55
MOD 2 Instructor Course - - 2,456.40
Templar Way expenses 599.00 - 95.00
Ten Tors Expenses 2022 576.00 235.86 -
Total Cost of Sales 6,039.51 9,273.23 14,917.47
Gross Profit 60,228.20 37,741.06 51,627.16
Administrative Costs
Audit & Accountancy fees 315.00 270.00 293.40
Bank Fees 137.28 143.00 148.00
Building repairs and maintenance 926.14 657.84 409.96

Profit and Loss Dartmoor Search and Rescue Team Ashburton

27 Jan 2025 Page 1 of 2

Profit and Loss

2024 2023 2022
Entertainment - 0% 97.72 1,353.40 1,246.00
Equipment Rope 846.06 3,110.55 -
Equipment Water 760.73 1,704.35 4,863.31
Equipment Dogs 352.55 - -
Equipment general expenses 1,623.78 3,499.47 1,317.28
Equipment ICT 2,488.98 3,713.28 12,021.24
Equipment Medical 8,960.18 3,356.87 1,784.46
Equipment PPE 61.69 1,233.89 -
Fuel 2,054.04 2,791.81 2,134.25
General Expenses 570.05 987.43 122.24
Insurance 7,178.07 4,205.78 5,358.63
IT Software and Consumables 116.53 - -
Light, Power, Heating 1,224.41 1,112.89 634.71
Paypal fees 139.11 155.64 126.33
Postage, Freight & Courier - - 16.60
Printing & Stationery 285.44 - 147.84
Repairs & Maintenance 52.59 - 68.94
Staff Training 75.00 - 307.74
Subscriptions - - 50.00
Team training 2,516.40 2,587.80 1,495.00
Telephone & Internet 694.57 808.42 906.63
Training Rope - - 403.66
Training Water - - 5,280.00
Travel - National 183.09 - -
Vehicle general expenses 714.95 1,120.92 1,742.77
Vehicle repairs 1,806.31 3,151.17 2,009.15
Total Administrative Costs 34,180.67 35,964.51 42,888.14
Operating Profit 26,047.53 1,776.55 8,739.02
Profit on Ordinary Activities Before Taxation 26,047.53 1,776.55 8,739.02
Profit after Taxation 26,047.53 1,776.55 8,739.02

29/01/2025

Henry Smith, Trustee & Treasurer,

on behalf of the Trustees of Dartmoor Search and Rescue - Ashburton

Profit and Loss Dartmoor Search and Rescue Team Ashburton

27 Jan 2025 Page 2 of 2

BIBBYS www.bibbys.net ACCOUNTANTS & BUSINESS ADVISORS Henry Smith Dartmoor Search and Rescue Team Ashburton St Mary's rescue Centre CIO St Boniface House Ashburton TQ13 7JL Our Ref. KFG11877 31 January 2025 Dear Sirs Inde endent examiner's re Ashburton I report to the trustees on my examination of the accounts of the Dartmoor Search and rescue Team Ashburton (the Trust) for the year ended 31 March 2024. ort to the trustees of Dartmoor Search and Rescue Team Res onsibilities and basis of the re ort As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('The Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145 (5)(b) of the Act. Inde endent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act,. or 2. The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: LL-ILY C4)LKcrf20 (rtEL Address: b SrfiTiow oo Bo￿lI1 iencLII , TG)13 qAL Date: Professional qualification: IC fiE w fc Bovey Tracey Office: 6 Station Road t: 01626 853625 O @BibbysDevon O Bibbyscharteredaccountants (eclof . Kelly Fulford Green FCA (Bibbys is the loJing natr* of Fulfofd and G(een Ltd). Registefed in England CE298125 AT Reg No. 889501187 e. info@bibbys.nel Bovey Tracey T013 9AL