FORDINGBRIDGE AND D1sfRI C1XImUN AssoaAmON ACCOUNTS FOR ThE PERIOD ENDED atsT DECEMBER 2023
RE615fERED CHARrri NUMBER: 121)2592 FORDINGBRtDGE ANO D15TRicf COMMUNtrY AssoaATJ(kY ACCOUNTS FOR ThE PERIOD ENDED 31ST DECEMBER 2023 INDEX 1- 6 Trustees AekK*rt Independent Examinerf5 Report 8- 9 Statement of Financlal Activoties io Balance Sheet 11- 14 Notes to the Accounts
FOROING8RIDGE ANO DIstRI COMMUNrrY AssoaATION Trustees Report The Trustees submit their annual report together wrth the Fin3ncial Ststements forthe Fordingbridge and Distritt Community A$50ciation 1.the Associ8tion~I for the period ended 31st Decembpr 2023. Reference and Adrnlnlslratlve Detalls The Trust's original regi5trdtion numberwas 269698. At the end of March 2023, the Charity Commission approved a change of status to a Charitable Incorporated Organisation ICIOI, re8iStration numbeT 1202592. The manangTrUsteeS of the ASsl3tion durin8 the period were: Derek Brooks Carole Gannon Paul Harding Julia Harley Adrian Ings David Sanders Lorraine Thompson Karen Williets Sara Wlnteridge IEx-Officlol from Marth 2023 The principal officers of thÈ Executive Committeè during the period were- Chair: Derek Brooks Treasurer-. Karen Williets Se¢retsry'. Julla Harley The leasehold wemises are now held In the name of The Public Cust¢)Jian for Charities. The main agents of the Association duringthe period were= Bank: National Westminster Bank Plc, Ringwood Branch Independent Examiner. Artema Limited
Structure. Governan and Mana8ement The 0ri8in31 Association wa5 constrtuted on 3rd June 1975. Following several year5 of consultation with Tnembers of the commun¢ty, an application was made to the Charity Commission to change the charitable status to that of a Charitable Incorporated Organisation ICIOI. This was approved at the end of March 2023. with a resulting new re8lStration number of 1202592. The objects of the charity remaln unchanged butthe new constitLrtion is more reflective of the needs of a tharitable oryanisation in the 21st Century. The Charity operates from the Avonway Community Centre. 36 Shaftesbury Street, Fordingbridge, Hampshire, SP6 IJF. The current constitution was adopted on 31st March 2023. In accordance with the new constitution. the trustees in place on 31st March 2023 all transferred to the new board of trustees. In the future, additional trustees must be appointed by a resolutlon passed at a propèrly convened ming of the tharity trustees. When selecting indid[Sa1$f0r appointment as appointed charity trustee5. the charity trustees have regard to the skills, knowledge and experience neèded forthe effettive admInratIOn of the CIO. Trustèes meet on a monthly basis. During the period the ASslatIon employed a part-ttme centre mana8er, and have sourced the services of an administrative assistant on a temporary basis to help the charfjty wrth day to day managernent 8$ It retumsto normal operations post-cowd. Objectlves and Actlvltles The Charitable objertives of ihe Association are to.. - promote the benefrt of the inhabitants of Fordingbrid8e and its surrounding district without distinction of sex, Sexual orientation or raee or of political. religious or other opinions by associating togetherthe said inhabitants and the local authorities, voluntary and other organi5ations in a common effgrt to athance education and to provide facilf(ie5 in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life forthe said inhabitants.- establish or secure the establishment of a Community Centre and to maintain and manage the same in the furtherance of those objects. The Assoclatlon oper*es the Avonway Community Centre. whith has a range of rooms for use by community grouFbS. clubs. charities and associations, some operated directly bythe Association. others by third parties. (Avonway is a fornier school buildin& dating back to 1834, which 15 held on long rnaintsinin8 lease from the Diocese of Wlnchesterl. Rooms at Avot)way are made available for use every day of the year.
Each week Avonway welcomes around 1500 or so peop5e of all ages and abilities who visit Avonway to benefit from. and participate in, the educational, recreational and leisu time activities, a5 offered by some 4fv differènt groups. clubs and organisations. The majority ofthe users of Avonway are independent groups, sorne commercial. all bring enriching artikities to the communlty of Fordlngbridge and the surrounding distrirt. It has been rnost èntouraglngthat the usage of the Clwnmunity Centre ha5 increased from last year and have exceeded pre-cold levels. This is. in part. due to the increase Fn bookings for private functions. the Income from which supports the community provision aspect of the charity. The Avon Valley Comrnunity Health Care Team run a tontinvovs progfamme of 12 week p05tural 5tsbility and fall prevention courses ac(essed through hospital and local GP referral. Members of the Health Care Team also wovide Health Wtsrtorsessions at Avonway. Steady and Strong exercise classes are held fourtimes a week on Monday and Thursday aftemoons as well as Friday mornings. During the year, a range of exercise related classes were regularly held at Avonway including yoga. and pilates. Slimmin8 aub member5 benefft from improved health a5 well as regular enjoyable social meetlngs. Fordingbridge Dance Studios. which operates from Avonway during the School terrn5. offers 3 range of dasses for ballet and cabaret dance styles and differing student abilities for children from two and a half to eighteen years. The Silver swans group provides classes for adults, including those new to ballet. A range of other la1 and educational artNities were regularty held including= photography48rt and brldge clubs- the HortiCUural Society.. U3A.. Sknttles aub- and Bin80. The Stepping Stones Pre- School leases the Avonway Annem and is a muth-valued neight¥)ur. The popular Busy Bees playgroup thèt meets in the main building also provides artivities for under-5s. Throughout 2023, volunteers at Avonway continued to provide a wann hub to response to those members of our community struggling wr(h the tosr of INing. 'Friends on Friday, is open to all. and provides refreshments and company in the safety and shelter of Avonway. Fareshare and representatives from the fjtizens Advite Bureau are akn in attendance which enable5 11$ to maximise support and promote poverty reduction. The Association has maintained its proVisn for ATrwJnway to be used as the area's Prepared Rest cent in case of an emergency. The Association owns and manages a Portakabin that is used on weekdèys by the British Red Cross as a bespoke Mobility Aids Centre forthe continuing benefit of elderly andlor differently abled members of the community. The Association is grateful to the Community Centre Manager for hertireless effort in running the Community Centre.. and to the many hours given by the volunteers and trustees in suPrtIng the objects of the charity and contribuDngto a v(branL healthy and positwe community.
Financlal Reviv4V The financial results of the Association for the period are set out on pa8es 8 to 14. The Association has adopted a formal reserve poliry principallv: al to provide a buffer against seasonal fluctuations in income, bl to ensure the cost of any urgent and unexpected building maintenance works Is covered, cl to provide funds to meet contraclual liabiltties in the event of a temporary suspension of activity, dl to ensure the A550ciation tan meet its financial obl¥ations to 5tsff. The trustees commissioned a buildin8 and maintenance survey towards the end of 2023. Given the uncertainty of the building work5 that may be revealed, the trustees have agreed to maintain the reserve at £410.OC(l in order to ensure the aims of the policy can be met. This sum Is based on the annual ¥unning costs. the current uncertainty in energy pri5 and inflation. and an estimate should unexpected buildin8 work5 be required. These monies are in place and held in a designated account. The financial ltIOn of A5$0ciation is secure as set out in the accounts. The Trustees increased rental rates in 2023, but only usin8 average inflation figures over 2021 and 2022. r3therthan reflecting the high infiation figures from the end of 2022. In taking this decision Trustees were aware of the threat of much higher costs in 2023 but sought to steer a middle path between affordability for users and securing the finances of the Association for the future. Indeed the rent was held at the 2022 rate5 for the first part of the year until escalating energy costs nessItated an increase in April 2023. Current Devdopments JI of the emergency lights in the main building and the annex have been replaced, with additional emergency lights in and outside of the building5 installed. The gas botlers in the main building were replaced in order to improve thè heating systems. In the summer of 2023, all the wooden flwrs were sanded and varnished to a high professional quality, and the &)yth Rrxjrn and Jubilee Lounge were redecorated.
Following receiw re¥ ol the luN sur¥ey. Iht 114Mees MI pkn ihe buth1th •nd mainienance develoentS for 2024 and be¥oTh4 accorth4ty Derek 8rrnks Choir. forfbn¢bfNlg aThl (h5tflCt Cwnmunffy AssocwtKJn Datè.
FORDINGBRIDGE AND DI IUCOMM NITY aATlChY INDEPENDENT EXAMINER'S REPORT I report to the TnEstees on my Examinatton of the accounts of the above tharty 1.the Trusfl for the period ended 31 Dember 2023. Responslbllltles and basls of report As the chariVsTru5tees. you are responsible forthe preparation of the accounts in accordance with the requlrernents of the Chartties Act 20111.the Acffl. I report in respect of my examination of the Trusvs accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Oirettions given the Charity Commlssion tsndersection 14515llbl of the Art. Independent Emamlnerfs St*ment I have complèted my examination. l ¢onfirm that no matter5 have come to my attention in connection with the examination which give me cause to believe that in. any material respect the accounting records We not kept in accordance with sertion 130 of the Charitie5 Art.. or the 3ccounts did not accord with the accounting records; or the accounts did not compty wr(h the applicablÈ requirèrnents conMingthe form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirernent that the accounts give a 'true and fairf wewwhich is not a matter considered a5 part of an independent examination. I have no concems and have come atto¥ Tro other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. YUVAL SALOMI, FCCA ARTEMA UMITED IA KINGSBURVS LINE RINGWOOD BH24 IEL Date
FORDINGBR]DGE AND DISTrICT COMMUNrrf AssoaATION Statement of Flnanclal Artlvltles forthe perlod ended 31° Decembèr 2023 2023 IncomEng Resource5 DortIOnS and Le8Kies Donations (note 2bl Legacies 10,022 10,022 Charltsble Artlvltles Room Hire Annexe Lease Medical Loan Facility Carers Hub 29.942 11,122 1.125 493 42,682 Other Tradlng Actfvtties Minibus Income Bar Sales Photocopyin8 SeNces Refreshments 6.973 185 41 7.199 Investment InGome Interest Received Bank Compensation Other Covid-19 Grants (note 2a) other Grants (note 2a) 10,137 10,137 Totsl Incomlnl Resour¢es
FORDINGBWDGE AND D1SfRI COMMUNifiAssoaAnON statement of Fknandal Actlthles for the wlod ended 31" Dember 2023 Totsl Irthrnlns Res¢¥urtes 70.828 Resources Expended Raising Funds Fund Raiyng Expere5 Minlbus Expense5 Bar PhotoeopyinR Services 2.188 214 2.402 Charltable Acti¥lU Warm Spaces Medical Loon Facility Friends ott Frbday 2.950 Other Wa8es (Note 3bl Staff Pension (Note 3bl Subtontrattors Rent Water Sewera8e Repalrs and RefitwaL% Light and Heat Cleanlng and Household Telephone and Internet Subscriptvjns and Licences Sundries and Administration Ar¢ountan¢v 15,515 4.125 281 29 2S.07S 10.846 6.027 736 1542 1296 67,958 Incomlnqlloutgoln¥) resour(os IW821 L•55 Depr•datlon.' Depreciation of Leasehold Buildin8 Deprec5ation of Fixtures Profit on disposal of Fixed Assets 757 Net IncominKIIwingl r•swrros l£Q6811
FOItDINGBRIDGE AND DIStRIU C(hMMUNrtY ASSoaATION Balance Sheet at 3tsf Dember 2023 TA14GIBLE FIXED A55ETS Ib&4 179.873 CUYIRENT ASSETS Stotk Debtors Cash at Bank Dep?1 Accs: 1.835 Fund RaisinE ReSee kcount I.6 Current Accs.. 13.286 31274 General Ac(rwJrt The Gate Cash in Hand 87 166.476 Creditors 6.231 14Ef CURREpif ASSErs 160245 40.118 FINANCED BY THE FUNDSOF THE CHARITY Unrestrkted IA£ome Fthd5 Accumulated Fund Mediol Loan Fa£ilw Fund Minit*Js Reserve 318.611 21.507 £340.118 Clare Cox Treasurer DatE..... For and on behalf of rhe Manapfiz Trusts -1
FOROING8RIOGE ANO D1sfRI COMMUN$S0oATI0N Notes to the ACCnts for the per5od ended 31° Decernber 2023 I. ACCOUNTING pouaES al Basi5 of Preparation The financial statements have tseen prepared underthe Hi5torbcal C05t Convention. The accounts have been prepared in accordance with the Statement of Recommended Prartice= Accounting and Reporting by Charitie5 preparingtheir accounts in accordance with the Financial Reporting Stand3rd applicable in the UK and Repu1( of Ireland IFRS 1021. bl Flxed Assets The cost of fixed assets is written off over their expected useful lives at the followin8 annual rates In order to write them down to their estimated residual value. L•asèhold Prem5ses- At equal instalments over the 99 year lease whith expires on 31" March 2088. Flxture5 & Equlpment- Straight line overten years. Webslte Compthers ar Compirter Equipment- Straight line overthree years MotorVehicle- 25% reducin8 balance 2023 a) GRANTS Communities First West Sglent Solar Carerfs Hub 5( 2,014 7.623 bl DOf4ATIONS fordingbridge Rotsry aub Others Bridge Club Lunch Club Donatlon Hampshire County Council -li-
FORNG&RIDGE AND DISTRicf COMMUNtTY A55OaAnoN Notestgthe Accoub)ts forthe period ended ai. Oecember 2023 3. TRUSTEES ANO STAFF al The Trustees receive no remuneration. Theywere reiwnbursed £O12022- £0) for expenses and projert costs on the production of valid receip bl Stsff numbers and costs Wages Staff Pension 15,515 £15,981 Number- Administration and Bookkeeping 4. TANGIBLE FIXED ASSETS Totsl Leasehokl Premises Flxtures & Equipment Computer Equlpment At 31 March 2023 Additions Olsposals At 31" December 2023 259,228 248.C(13 8.CB2 3.143 259,228 248.IXJ3 8.082 3.143 DEPRECIAnON At 31 March 2023 Charge for the period Disposals At 31" December 2023 75,654 66,455 2.942 6.056 757 3.143 79.353 69.397 6.813 3.143 NEf BOOK VALUE At 31* December 2023 £179.873 £178.605 £1,269 At 31 March 2023 £183,573 £181,547 £2,026 -12-
FORDINfjBRIDGE AND DisfRicf COMMUNITY ASSOCIAnoN Notes to the Accounts for the perfod ended 3tst December 2023 5. OEBTORS Trade Debtors Prepayinents and Accrued IoMe 1.835 £1,835 6. CREDITORS: AMOUtirs FALUNG DUE WIThIN ONE YEAR 2023 Trade Creditors Other Credttors otherTaxes and Social Security Atcruals and Deferred Income Carerfs Hub Gfant Deferred 542 5,692 £6,231 Grant income of £7.623 In relatlon to the Carerfs Hub has been released to the SOFA during the period to reflect the transfer of this to general funds. 7. UNRESTrICTED INCOME FUNDS Total AMlated Fwyt Medl¢al Loan Fadlttv At 31.3.23 Transfers 346,799 325,917 20,882 Net InttJmlnglloutgolnEI resources for period At 31.12.23 £340,118 £318,611 £21,507 -13-
FORDINGBRIDGE AND DisfRicf ClJMMUNifiASSOCIATION Notes to the Accounts forthe perlod ended 31st Decèmbw 2023 8. LEASE CommMENTs A5 shown in note Ilbl the Association has a lon8 lease on it5 premises to 3tst March 2088 at £375 9. COPtnNGENT LIABILMES There were no contingent liabilities at the period-end12022- ft01. 10. RELATED PARnES Details of expenses reimbursed to Trustees are contained in note 3131. The grant income reiVed from Co-op In spect of the servlces provided by the Carerfs Hub was released into the Associatknn's funds durfng the Feriod. -14-