## **Trustees’ Annual Report for the period**
**From 01/09/2023 To 31/08/2024**
**Charity name: Friends of Headley Park**
## **Charity registration number: 1202553**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The object of the association is to**
**advance the education of pupils in the**
**school in particular by;**
**Developing effective relationships**
**between the staff, parents and others**
**associated with the school**
**Engaging in activities or providing**
**facilities or equipment which support the**
**school and advance the education of the**
**pupils.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19||
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18||
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We were able to successfully fundraise**
**throughout the year which allowed us to**
**support the school with additional**
**spending.**
**We were able to offer events such as**
**psychic night, fireworks night, Christmas**
**fair, children’s Christmas gift store, a**
**Christmas pantomime was offered to the**
**whole school, part funded new school**
**reading books, assisted in creating an**
**outside reading area, summer fair and an**
**overhaul of an outside playground area**
**providing new play equipment too.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**At the end of the period, there was**
**£10,923.50 available in the bank**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**There is no policy for holding reserves**|
|Amount of reserves held|Para 1.22|**Not applicable**|
|Reasons for holding zero
reserves|Para 1.22|**Not applicable**|
|Details of fund materially in
deficit|Para 1.24|**Not applicable**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**Not applicable**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Model Constitution provided and**
**amended from Parent-kind**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Other**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election carried out an AGM.**|
**Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
|Charity name|Friends of Headley Park|
|---|---|
|Other name the charity uses|FofHP|
|Registered charity number|1202553|
|Charity’s principal address|11 Durleigh Close, Headley Park, Bristol BS137NQ|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Heather Down|Chair|||
||Carrie Bird|Vice Chair|||
||Natasha Buckland-
Smith|Treasurer|||
||Donna Morris|Secretary|||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**None**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Heather Down||
||
Chair||
||08/07/2025||
||08/07/2025||
|**Payments In**||**September**|**October**|**November**|**December**|**January**|**February**|**March**|**April**|
|---|---|---|---|---|---|---|---|---|---|
|**Carry Forward Amount**
**Aug 2023**|£7,021.54|||||||||
|
**Colour Run**||||||||||
|**Psychic Night**||£53.57|£127.77|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|
|**Firework Night**||£0.00|£3,084.31|£4,484.61|£0.00|£0.00|£0.00|£0.00|£0.00|
|**PTFA Payments**||£0.00|£662.39|£200.47|£102.00|£0.00|£46.23|£0.00|£400.00|
|**Casual Clothes**||£0.00|£149.60|£0.00|£96.33|£0.00|£0.00|£260.93|£240.99|
|**Christmas Fair / Cards / Raffle Etc**||£0.00|£0.00|£926.83|£1,859.51|£379.44|£0.00|£0.00|£0.00|
|**Virgin Loan**|||||£250.00|£0.00|£0.00|£0.00|£0.00|
|**Mothers Day Gifts**||£0.00|£0.00|£0.00|£0.00|£0.00|£402.03|£70.14|£0.00|
|**Fathers Day Gifts**||£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|
|**School Disco**|||||||||£67.22|
|**Summer Fair**||£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|
|||||||||||
|**Monthly Totals In**
£53.57
£4,024.07
£5,611.91
£2,307.84
£379.44
£448.26
£331.07
£640.99||||||||||
|||||||||||
|**Payments Out**||**September**|**October**|**November**|**December**|**January**|**February**|**March**|**April**|
|||||||||||
|**Psychic Night**||£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|
|**Firework Night**||£41.29|£493.58|£4,880.47|£0.00|£0.00|£0.00|£0.00|£0.00|
|**PTFA Payments**||£61.99|£50.60|£850.00|£0.00|£49.98|£153.00|£978.96|£626.85|
|**Casual Clothes**||£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|
|**Christmas Fair / Cards / Raffle Etc**||£0.00|£88.03|£1,314.77|£128.39|£0.00|£0.00|£0.00|£0.00|
|**Virgin Loan**||£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|
|**Mothers Day Gifts**||£0.00|£0.00|£0.00|£0.00|£0.00|£228.92|£71.57|£0.00|
|**Fathers Day Gifts**||£0.00|£0.00|£0.00|£0.00|£0.00|£25.50|£11.50|£0.00|
|**School Disco**|||||||||£0.00|
|**Summer Fair**||£0.00|£0.00|£0.00|£0.00|£0.00|£12.00|£0.00|£0.00|
**Monthly Totals Out** £103.28 £632.21 £7,045.24 £128.39 £49.98 £419.42 £1,062.03 £626.85
|**Total In Accounts**||**September**|**October**|**November**|**December**|**January**|**February**|**March**|**April**|
|---|---|---|---|---|---|---|---|---|---|
|**Carry Forward Amount**
**Aug 2023**|£7,021.54|||||||||
|**Colour Run**||||||||||
|**Psychic Night**||£53.57|£127.77|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|
|**Firework Night**||-£41.29|£2,590.73|-£395.86|£0.00|£0.00|£0.00|£0.00|£0.00|
|**PTFA Payments**||-£61.99|£611.79|-£649.53|£102.00|-£49.98|-£106.77|-£978.96|-£626.85|
|**Casual Clothes**||£0.00|£149.60|£0.00|£96.33|£0.00|£0.00|£0.00|£400.00|
|**Christmas Fair / Cards / Raffle Etc**||£0.00|-£88.03|-£387.94|£1,731.12|£379.44|£0.00|£260.93|£240.99|
|**Virgin Loan**||£0.00|£0.00|£0.00|£250.00|£0.00|£0.00|£0.00|£0.00|
|**Mothers Day Gifts**||£0.00|£0.00|£0.00|£0.00|£0.00|£173.11|-£1.43||
|**Fathers Day Gifts**||£0.00|£0.00|£0.00|£0.00|£0.00|-£25.50|-£11.50|£0.00|
|**School Disco**|||||||£0.00|£0.00|£67.22|
|**Summer Fair**||£0.00|£0.00|£0.00|£0.00|£0.00|-£12.00|£0.00|£0.00|
|||||||||||
|**Monthly Totals**
-£49.71
£3,391.86
-£1,433.33
£2,179.45
£329.46
£28.84
-£730.96
£81.36||||||||||
**Bank Total**
|**May**|**June**|**July**|**August**|**Totals**|
|---|---|---|---|---|
|||||**£7,021.54**|
||£100.37|£1,209.34|||
|£0.00|£0.00|£0.00|£0.00|**£181.34**|
|£0.00|£0.00|£0.00|£0.00|**£7,568.92**|
|£93.72|£0.00|£3,127.56|£24.57|**£4,656.94**|
|£0.00|£222.29|£0.00|£0.00|**£970.14**|
|£0.00|£0.00|£0.00|£0.00|**£3,165.78**|
|£0.00|£0.00|£0.00|£0.00|**£250.00**|
|£0.00|£0.00|£0.00|£0.00|**£472.17**|
|£134.63|£197.40|£0.00|£0.00|**£332.03**|
|£724.12|£357.35|£0.00|£0.00|£1,148.69|
|£8.50|£1,404.21|£0.00|£0.00|**£1,412.71**|
||||||
|£960.97
£2,281.62
£4,336.90
£24.57
**£27,180.26**|||||
## **TOTAL SPEND ON PLAYGROUNDS**
|**May**|**June**|**July**|**August**|**Totals**|
|---|---|---|---|---|
||**501.78**||||
|£0.00|£0.00|£0.00|£0.00|**£0.00**|
|£0.00|£0.00|£0.00|£0.00|**£5,415.34**|
|£786.91|£60.00|£3,840.53|£1,043.52|**£8,502.34**|
||£0.00|£0.00|£0.00|**£0.00**|
|£0.00|£0.00|£0.00|£0.00|£1,531.19|
|£250.00|£0.00|£0.00|£0.00|**£250.00**|
|£0.00|£0.00|£0.00|£0.00|**£300.49**|
|£46.98|£123.10|£0.00|£0.00|**£207.08**|
|£361.35|£0.00|£0.00|£0.00|£361.35|
|£397.83|£87.07|£0.00|£0.00|**£496.90**|
|||||**£0.00**|
|---|---|---|---|---|
|£1,843.07
£270.17
£3,840.53
**£17,064.69**|||||
|**May**|**June**|**July**|**August**|**Totals**||
|---|---|---|---|---|---|
|||||**£7,021.54**||
||-£401.41|£1,209.34||**£807.93**||
|£0.00|£0.00|£0.00|£0.00|**£181.34**||
|£0.00|£0.00|£0.00|£0.00|**£2,153.58**||
|-£786.91|-£60.00|-£712.97|-£1,043.52|**-£4,363.69**||
|£93.72|£0.00|£0.00|£24.57|**£764.22**||
|£0.00|£222.29|£0.00|£0.00|**£2,358.80**||
|-£250.00|£0.00|£0.00|£0.00|**£0.00**||
|||||**£171.68**||
|£87.65|£74.30|£0.00|£0.00|**£124.95**||
|£362.77|£357.35|£0.00|£0.00|£787.34||
|-£389.33|£1,317.14|£0.00|£0.00|**£915.81**||
|||||||
|-£882.10
£1,911.08
-£712.97
-£1,018.95||||||
**£10,923.50**
£3,527.56
|**Payments In**||**September**|**October**|**November**|**December**|**January**|**February**|**March**|**April**|
|---|---|---|---|---|---|---|---|---|---|
|**Carry Forward Amount**
**Aug 2023**|£7,021.54|||||||||
|
**Colour Run**||||||||||
|**Psychic Night**||£53.57|£127.77|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|
|**Firework Night**||£0.00|£3,084.31|£4,484.61|£0.00|£0.00|£0.00|£0.00|£0.00|
|**PTFA Payments**||£0.00|£662.39|£200.47|£102.00|£0.00|£46.23|£0.00|£400.00|
|**Casual Clothes**||£0.00|£149.60|£0.00|£96.33|£0.00|£0.00|£260.93|£240.99|
|**Christmas Fair / Cards / Raffle Etc**||£0.00|£0.00|£926.83|£1,859.51|£379.44|£0.00|£0.00|£0.00|
|**Virgin Loan**|||||£250.00|£0.00|£0.00|£0.00|£0.00|
|**Mothers Day Gifts**||£0.00|£0.00|£0.00|£0.00|£0.00|£402.03|£70.14|£0.00|
|**Fathers Day Gifts**||£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|
|**School Disco**|||||||||£67.22|
|**Summer Fair**||£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|
|||||||||||
|**Monthly Totals In**
£53.57
£4,024.07
£5,611.91
£2,307.84
£379.44
£448.26
£331.07
£640.99||||||||||
|||||||||||
|**Payments Out**||**September**|**October**|**November**|**December**|**January**|**February**|**March**|**April**|
|||||||||||
|**Psychic Night**||£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|
|**Firework Night**||£41.29|£493.58|£4,880.47|£0.00|£0.00|£0.00|£0.00|£0.00|
|**PTFA Payments**||£61.99|£50.60|£850.00|£0.00|£49.98|£153.00|£978.96|£626.85|
|**Casual Clothes**||£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|
|**Christmas Fair / Cards / Raffle Etc**||£0.00|£88.03|£1,314.77|£128.39|£0.00|£0.00|£0.00|£0.00|
|**Virgin Loan**||£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|
|**Mothers Day Gifts**||£0.00|£0.00|£0.00|£0.00|£0.00|£228.92|£71.57|£0.00|
|**Fathers Day Gifts**||£0.00|£0.00|£0.00|£0.00|£0.00|£25.50|£11.50|£0.00|
|**School Disco**|||||||||£0.00|
|**Summer Fair**||£0.00|£0.00|£0.00|£0.00|£0.00|£12.00|£0.00|£0.00|
**Monthly Totals Out** £103.28 £632.21 £7,045.24 £128.39 £49.98 £419.42 £1,062.03 £626.85
|**Total In Accounts**||**September**|**October**|**November**|**December**|**January**|**February**|**March**|**April**|
|---|---|---|---|---|---|---|---|---|---|
|**Carry Forward Amount**
**Aug 2023**|£7,021.54|||||||||
|**Colour Run**||||||||||
|**Psychic Night**||£53.57|£127.77|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|
|**Firework Night**||-£41.29|£2,590.73|-£395.86|£0.00|£0.00|£0.00|£0.00|£0.00|
|**PTFA Payments**||-£61.99|£611.79|-£649.53|£102.00|-£49.98|-£106.77|-£978.96|-£626.85|
|**Casual Clothes**||£0.00|£149.60|£0.00|£96.33|£0.00|£0.00|£0.00|£400.00|
|**Christmas Fair / Cards / Raffle Etc**||£0.00|-£88.03|-£387.94|£1,731.12|£379.44|£0.00|£260.93|£240.99|
|**Virgin Loan**||£0.00|£0.00|£0.00|£250.00|£0.00|£0.00|£0.00|£0.00|
|**Mothers Day Gifts**||£0.00|£0.00|£0.00|£0.00|£0.00|£173.11|-£1.43||
|**Fathers Day Gifts**||£0.00|£0.00|£0.00|£0.00|£0.00|-£25.50|-£11.50|£0.00|
|**School Disco**|||||||£0.00|£0.00|£67.22|
|**Summer Fair**||£0.00|£0.00|£0.00|£0.00|£0.00|-£12.00|£0.00|£0.00|
|||||||||||
|**Monthly Totals**
-£49.71
£3,391.86
-£1,433.33
£2,179.45
£329.46
£28.84
-£730.96
£81.36||||||||||
**Bank Total**
|**May**|**June**|**July**|**August**|**Totals**|
|---|---|---|---|---|
|||||**£7,021.54**|
||£100.37|£1,209.34|||
|£0.00|£0.00|£0.00|£0.00|**£181.34**|
|£0.00|£0.00|£0.00|£0.00|**£7,568.92**|
|£93.72|£0.00|£3,127.56|£24.57|**£4,656.94**|
|£0.00|£222.29|£0.00|£0.00|**£970.14**|
|£0.00|£0.00|£0.00|£0.00|**£3,165.78**|
|£0.00|£0.00|£0.00|£0.00|**£250.00**|
|£0.00|£0.00|£0.00|£0.00|**£472.17**|
|£134.63|£197.40|£0.00|£0.00|**£332.03**|
|£724.12|£357.35|£0.00|£0.00|£1,148.69|
|£8.50|£1,404.21|£0.00|£0.00|**£1,412.71**|
||||||
|£960.97
£2,281.62
£4,336.90
£24.57
**£27,180.26**|||||
## **TOTAL SPEND ON PLAYGROUNDS**
|**May**|**June**|**July**|**August**|**Totals**|
|---|---|---|---|---|
||**501.78**||||
|£0.00|£0.00|£0.00|£0.00|**£0.00**|
|£0.00|£0.00|£0.00|£0.00|**£5,415.34**|
|£786.91|£60.00|£3,840.53|£1,043.52|**£8,502.34**|
||£0.00|£0.00|£0.00|**£0.00**|
|£0.00|£0.00|£0.00|£0.00|£1,531.19|
|£250.00|£0.00|£0.00|£0.00|**£250.00**|
|£0.00|£0.00|£0.00|£0.00|**£300.49**|
|£46.98|£123.10|£0.00|£0.00|**£207.08**|
|£361.35|£0.00|£0.00|£0.00|£361.35|
|£397.83|£87.07|£0.00|£0.00|**£496.90**|
|||||**£0.00**|
|---|---|---|---|---|
|£1,843.07
£270.17
£3,840.53
**£17,064.69**|||||
|**May**|**June**|**July**|**August**|**Totals**||
|---|---|---|---|---|---|
|||||**£7,021.54**||
||-£401.41|£1,209.34||**£807.93**||
|£0.00|£0.00|£0.00|£0.00|**£181.34**||
|£0.00|£0.00|£0.00|£0.00|**£2,153.58**||
|-£786.91|-£60.00|-£712.97|-£1,043.52|**-£4,363.69**||
|£93.72|£0.00|£0.00|£24.57|**£764.22**||
|£0.00|£222.29|£0.00|£0.00|**£2,358.80**||
|-£250.00|£0.00|£0.00|£0.00|**£0.00**||
|||||**£171.68**||
|£87.65|£74.30|£0.00|£0.00|**£124.95**||
|£362.77|£357.35|£0.00|£0.00|£787.34||
|-£389.33|£1,317.14|£0.00|£0.00|**£915.81**||
|||||||
|-£882.10
£1,911.08
-£712.97
-£1,018.95||||||
**£10,923.50**
£3,527.56