DONATION SCHEME Locally sourcedfoodfor local households in need, provided and run by local community. UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 MAY 2025 UNAUDITED ACCOUNTS FOR THE YEAT ENDING 31 MAY 2025 CONTENTS Report of the Management Committee Structure, Governance and Management Aims Income Annual Review Principal address Management Committee Statement of Financial Activities Balance Sheet Notes relating to the Statement of Financial Activities Management Committee Report for the year ending 31st May 2025 Structure, Governance and Management The Veg Box Donation Scheme (VBDS) is a registered charity number 1202544 and is governed by a th constitution dated 29 March 2023 and operated by a Board of Trustees. Aims The aims of the charity: For the public benefit, the prevention or relief of poverty or financial hardship in the United Kingdom, in accordance with Christian principles, in particular but not exclusively by the provision of healthy food, in the form of vegetable and fruit boxes, to individuals and families in financial need. Income Produce- A significant source of 'income' is the donation of fruit and veg from allotment holders, local growers, and supermarkets, notably Aldi, M&S and Tesco through Fareshare and Neighbourly, as well as cardboard boxes donated by local businesses. Financial- in the past 12 months we received giving totalling £21,736.40 from the following funders: _ Biggleswade Town Council 3 £300.00 Benefact Trust £5,100.00 Deepdale Trees 2 £2,000.00 Langford & Biggleswade Windfarm Community Fund £822.40 Lidl Community Fund 3 £500.00 Potton Consolidated Charities 6 £1,300.00 Sandy Town Council £750.00 Virgin Unit £5,000.00 Food Fairness Grant Scheme £5,964.00 In addition, we received general funds totalling £926.55- included in this figure were the following single gifts of £100 or more:_ Private individual £391.00 St Marfs Joint Service collection £148.99 Party on Potton Big Weekend £250.00 Annual review What we do? VBDS provides healthy veg boxes, free of charge, to households in North-East Bedfordshire who are referred to us as being in financial need/food poverty. The veg boxes contain fresh vegetables, fruit and eggs donated by local growers, supermarkets/veg suppliers, or purchased with grant funding. Monthly recipe cards with simple, affordable recipes using seasonal ingredients and nutritional information are included in the boxes. Referrers include Central Beds Services, including the Children's Centre, DWP, Amplius Housing Association (formerly Grand Union), Mid Beds Citizens Advice, Carers in Beds, BedsRCC, Biggleswade Food Bank and a number of schools. Committee Report for the year ending 31st May 2025 - continued We currently have fifteen volunteers helping with 'corporate' collections from businesses, supermarkets and schools, and the packing and delivery/collection of veg boxes on Wednesdays and Fridays. During the week volunteers drive to and collect donated fruit, veg and eggs from Aldi Biggleswade, Tesco Sandy, M&S Biggleswade and any other donations offered to us. We also receive food from two supermarkets which is frozen on the day it expires (day of collection) and made available to the recipients if they want it. We receive donations of fresh locally grown produce from allotment and other growers, but between October and May the availability of locally grown produce is minimal and so we rely heavily on grant funding to top up what we need for the veg boxes. With the cost-of-living crisis the price of fruit, vegetables and fuel has increased dramatically, adding strain to the budget. Sustainability is very important to us, and we help reduce food waste through the donations VBDS receives from supermarkets/businesses, and we compost our food waste to grow more veg- a circular system. Statistics 2024/25 Total veg boxes delivered: 1466 Total individuals supported: 4570 Conclusion VBDS has filled a gap in the foodbank charity sector in the last five years in providing fresh, healthy vegetables and fruit to those in our community in food poverty or financial difficulty. Households referred to VBDS have benefited by receiving weekly vegetables and fruit, improving the nutritional value of their diet, thus reducing food poverty, and improving their economic wellbeing by enabling them to spend the money that may have gone to purchasing fresh produce, on other essential expenses. This can include fresh meat, poultry, fish and ready meals. The wider community have contributed to the provision of veg boxes by donating either home-grown produce, bought produce or cash, or providing their time as volunteers to help those in their community who are in need. Principal address 36 Sandy Road Potton Sandy Bedfordshire Management Committee Sharon Mey- Charity Manager Becky Douglas Jones- Trustee & Volunteer Adviser Adam Johannes- Trustee & Digital Co-ordinator Ibim Banigo- Trustee Simon West- Trustee & Treasurer Statement of Financial Activities for the period ended 31 May 2025 Unrestricted Funds Restricted Funds TOTAL 2025 Income from: Donations £926.55 £21,736.40 £22,662.95 Total Income £926.55 £21,736.40 £22,662.95 Unrestrirted Funds Restricted Funds TOTAL 2025 Expenditure on: Charitable Activities Depreciation Total Income £913.67 £16,547.06 £17,460.73 £0.00 £132.96 £132.96 £913.67 £16,680.02 £17,593.69 Net Income/(Expenditure) £12.88 £5,056.38 £5,069.26 Total Funds brought forward Total funds carried forward at 31st May 2025 £649.05 £8,409.75 £9,058.80 £661.93 £13,466.13 £14,128.06 Balance Sheet as at 31" May 2025 Unrestricted Funds Restricted Funds TOTAL 2025 Fixed Assets Tangible Assets £0.00 £0.00 £0.00 Current Assets Grant payments due Deposits & Cash Cash at bank Total Current Assets £0.00 £822.40 £822.40 £21.55 £0.00 £21.55 £846.14 £12,966.12 £13,812.26 £867.69 £13,788.52 £14,656.21 Creditors Creditors: Short Term Payroll Taxation Net current assets/liabilities Total Assets less Current Liabilities £0.00 £371.15 £371.15 £0.00 £157.00 £157.00 £867.69 £13,260.37 £14,128.06 £867.69 £13,788.52 £14,656.21 Funds of Charity Reserves as 31.05.2024 Surplus/(Deficit) at 31.05.2025 Total Funds carried forward at 31st May 2025 £649.05 £8,409.75 £9,058.80 £12.88 £5,056.38 £5,069.26 £661.93 £13,466.13 £14,128.06 Signed: Becky Douglas Jones Trustee Simon West Treasurer Date:. r4- 03. 2026 17. 03. Notes relating to the Statement of Financial Activities for the period ending 31" May 2025 I. BASIS OF PREPARATION 1.1 Basis of Accounting- The accounts have been prepared in accordance with the Statements of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019),, Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102. The financial statements are presented in sterling which is the functional currency of the charity. 1.2 Going Concern - The financial statements have been prepared on a going concern basis as the trustees believe no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure are sufficient with the level of reserves for the charity to be able to continue as a going concern. 2. ACCOUNTING POLICIES 2.1 Recognition of Income- All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income after any performance conditions has been met, the amount can be measured reliably and it is probable the income will be received. For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are any conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled. No amount is included in the financial statement for volunteer time in line with the SORP (FRS 102). 2.2 Recognition of Expenditure- All expenditure is accounted for on an accrual basis and has been classified under headings that aggregate all costs related to a category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. Expenditure on charitable activities includes all costs incurred in fulfilling the charitvs objectives, together with any costs in support of these. This category includes costs normally considered support costs but because the building and staff are integral to fulfilling our objectives, they are included here. 2.3 Tangible fixed assets- Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Costs include costs directly attributable to making the asset capable of operating as intended. Minor fixed assets are only capitalised and depreciated for single items over £100 as follows: Depreciation on fixed assets is calculated to write off the cost on a straight-line basis over their expected useful lifetime or more, at a rate of 25% per annum. Notes relating to the Statement of Financial Activities for the period ending 31" May 2025 (Continued) 2.4 Debtors and Creditors- Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure. 2.5 Provisions for Liabilities- A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date. Unrestricted Restricted TOTAL 3. Analysis of Income General Funds Benefact Trust Biggleswade Town Council 3 Deepdale Trees 2 Food Fairness Grant Scheme Langford & Biggleswade Windfarm Community Fund Lidl Community Fund 3 Potton Consolidated Charities 6 Sandy Town Council Virgin Unite Total Income Funds Funds 2025 £926.55 £0.00 £926.55 £0.00 £5,100.00 £5,100.00 £0.00 £300.00 £300.00 £0.00 £2,000.00 £2,000.00 £0.00 £5,964.00 £5,964.00 £0.00 £822.40 £822.40 £0.00 £500.00 £500.00 £0.00 £1,300.00 £1,300.00 £0.00 £750.00 £750.00 £0.00 £5,000.00 £5,000.00 £926.55 £21,736.40 £22,662.95 Notes relating to the Statement of Financial Activities for the period ending 31 May 2025 (Continued) Unrestricted Restricted TOTAL 4. Analysis of Expenditure Accountancy Advertising Employment Costs Fruit & Veg top ups General office expenses and consumables Insurance- General insurance Funds Funds 2025 £0.00 £0.00 £0.00 £0.00 £132.00 £132.00 £0.00 £6,944.08 £6,944.08 £706.13 £4,472.71 £5,178.84 -£3.93 £333.26 £329.33 £25.00 £179.20 £204.20 E- ili Premises/Hall Hire Printing Volunteer travel expenses Volunteer events Website Other costs Depreciation on Capital expenditure Total Expenditure £0.00 £2,486.00 £2,486.00 £0.00 £0.00 £0.00 £70.95 £1,327.63 £1,398.58 £40.90 £311.52 £352.42 £28.64 £359.04 £387.68 £45.98 £1.62 £47.60 £0.00 £132.96 £132.96 £913.67 £16,680.02 £17,593.69 Unrestrirted Restrirted TOTAL 5. Tangible Fixed Assets Cost At the beginning of the period Additions Disposal 31st May 2025 Funds Funds 2025 £0.00 £1,203.83 £1,203.83 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £1,203.83 £1,203.83 Depreciation At the beginning of the period Charge for the year On disposals 31st May 2025 £0.00 £1,070.87 £1,070.87 £0.00 £132.96 £132.96 £0.00 £0.00 £0.00 £0.00 £1,203.83 £1,203.83 Net Book Value 31st May 2025 £0.00 £0.00 £0.00 st Notes relating to the Statement of Financial Activities for the period ending 31 May 2025 (Continued) Unrestricted Restricted TOTAL 6. Creditors Suppliers Payroll Taxation Total Funds Funds £371.15 £157.00 2025 £371.15 £157.00 £0.00 £0.00 £0.00 £528.15 £528.15 7. Cash at bank and in hand Cash at bank and in hand Total 2025 £13,833.81 £13,833.81 Notes relating to the Statement of Financial Activities for the period ending 31" May 2025 (Continued) 8. Analysis of Movement of Restricted Funds Balance b/f 1st June 2024 Income Balance c/f Expenditure 31st May 2025 £1,340.90 -£11.58 £1,125.00 £8.58 Analysis of Restricted Funds Bedfordshire & Luton Community Fund 3 Benefact Trust £1,329.32 £0.00 £5,100.00 £8.58 £0.00 £0.00 £3,975.00 £0.00 Biggleswade Town Council 2 Biggleswade Town Council 3 Central Bedfordshire Ward Councillors Grant 4- Fage Central Bedfordshire Ward Councillors Grant 5 - Howe Deepdale Trees I Deepdale Trees 2 Langford & Biggleswade Windfarm Community Fund Lidl Toy Fund Lidl Community Fund 3 National Lottery Community Fund Potton Consolidated Charities 5 £0.00 £300.00 £300.00 £0.00 £21.38 £0.00 £21.38 £0.00 £42.31 £0.00 £42.31 £0.00 £83.44 £0.00 £0.00 £2,000.00 £83.44 £0.00 £252.25 £1,747.75 £0.00 £822.40 £822.40 £0.00 £280.00 £0.00 £280.00 £0.00 £0.00 £500.00 £500.00 £0.00 £5,340.50 £1,085.54 £0.00 £1,300.00 £85.72 £0.00 £0.00 £5,343.22 £1,117.52 £251.68 -£2.72 £0.00 -£31.98 Potton Consolidated Charities 6 Sandy Town Council I Sandy Town Council 2 Virgin Unite Food Fairness Grant Scheme £1,048.32 £0.00 £85.72 £0.00 £750.00 £750.00 £0.00 £0.00 £5,000.00 £1,338.10 £0.00 £5,964.00 £1,435.04 £8,276.79 £21,736.40 £16,593.04 £3,661.90 £4,528.96 £13,420.15 Totals 9. Grant overspend Bedfordshire & Luton Community Fund 3 National Lottery Community Fund Potton Consolidated Charities 5 Expenditure in General Funds £0.00 £0.00 £0.00 -£45.98 £11.28 £2.72 £31.98 £0.00 £11.28 £2.72 £31.98 -£45.98 -£45.98 £45.98 £0.00