Docusign Envelope ID". A83FC271-CF9&4D79-834B-D7E7D8CA16B6 11(), DONAI'IOW SI;III'PIIE Locally sourcedfoodfor local households in need, provided and run by local community. UNAUDITED ACCOUNTS FOR THE YEAR ENDING 31 MAY 2024 Docusign Envelope ID". A83FC271-CF9&4D79-834B-D7E7D8CA16B6 UNAUDITED ACCOUNTS FOR THE YEAR ENDING 31 MAY 2024 CONTENTS Report of the Management Committee Structure, Governance and Management Aims Income Annual Review Principal address Management Committee Statement of Financial Artivities Balance Sheet Notes relating to the Statement of Financial Activities Analysis of Movement of Restricted Funds Docusign Envelope ID". A83FC271-CF9&4D79-834B-D7E7D8CA16B6 Management Committee report for the year ending 31st May 2024 Structure. Governance and Management The Veg Box Donation Scheme IVBDSI is a registered charity #1202544 and is governed by a constitution dated 29 March 2023 and operated by a Board of Trustees. Aims The aims of the charity: For the public benef it, the prevention or relief of poverty or f inancial hardship in the United Kingdom, in accordance with Christian principles, in particular but not exclusively by the provision of healthy food, in the form of vegetable and fruit boxes, to individuals and families in financial need. Income Produce- A significant source of 'income' is the donation of fruit and veg from allotment holders, local growers, and supermarkets, notably Aldi, Lidl, Sainsbur¢s, M&S and Tesco through Fareshare and Neighbourly, as well as cardboard boxes donated by local bu5ine5ses. Financial- in the past 12 months we received restricted giving totalling £21,365.00 from the following donors.. Bedfordshire & Luton Community Foundation £5,000.00 Central Bedfordshire Ward Councillors Grant - Councillor Fage £75.00 Central Bedfordshire Ward Councillors Grant - Councillor Howe £310.00 Langford & Biggleswade Windfarm Community Fund £700.00 Biggleswade Town Council £375.00 Biggleswade Town Council £325.00 Lidl Community Fund £500.00 Lidl Toy Fund £280.00 Sainsbury's £500.00 The National Lottery Fund £9,950.00 Sandy Town Council £600.00 Deepdale Trees Ltd £1,250.00 Potton Consolidated Charities £1,500.00 In addition, we received general funds totalling £461.57- included in this figure were the following single gifts of £100 or more: S West £lOO.00 Ibim Banigo £259.33 Docusign Envelope ID". A83FC271-CF9&4D79-8348-D7E7D8CA1686 Management Committee Report for the year ending 31st May 2024 continued Annual Review What Do We Do? VBDS provides healthy veg boxes, free of charge, to households in North-East Bedfordshire who are referred to us as being in financial need/food poverty. The veg boxes contain fresh vegetables, fruit and eggs donated by local growers, supermarkets/veg suppliers, or purchased with grant funding. Monthly recipe cards with simple, affordable recipes using seasonal ingredients and nutritional information are included in the boxes. We currently have fifteen volunteers helping with 'corporate' collections from businesses, supermarkets and schools, and the packing and delivery of veg boxes. During the week volunteers drive to and collect donated fruit, veg and eggs from Aldi Biggleswade, Lidl Biggleswade, Tesco Sandy. M&S Biggleswade and any other donations offered to us. We also receive donations of fresh locally grown produce from allotment and other growers, but between October and May the availability of locally grown produce is minimal and so we rely heavily on grant funding to top up what we need for the veg boxes. With the cost- of-living crisis the price of fruit, vegetables and fuel have increased dramatically, adding strain to the budget. Volunteers also assist with the packing and delivery of the veg boxes Friday morning. Sustainability is very important to us, and we help reduce food waste through the donations VBDS receives from supermarkets/businesses, and we compost our waste to grow more veg a circular system. Statistics 2023/24 Total veg boxes delivered.. 1633 Total individuals supported.. 4632 Docusign Envelope ID". A83FC271-CF9&4D79-8348-D7E7D8CA1686 st Management Committee Report for the year ending 31 May 2024- continued Boxes Delivered by Delivery Group in the Period Jun-23 to May-24 643 BIEElesw4dè 743 247 Individuals Supported by DeliveryGroup in the Period Jun-23 to May-24 SADdy 1.814 Blulegw•d¢ 2.200 Potton 518 Conclusion Households referred to VBDS as being in food poverty or financial difficulty have benefited by receiving weekly, healthy, fresh vegetables and fruit, improving the nutritional value of their diet, thus reducing food poverty, and improving their economic wellbeing by enabling them to spend the money that may have gone to purchasing fresh produce, on other essential expenses. We also receive food5 frorn two supermarkets which can be frozen on the day they expire, and then made available to the recipients if they want it. This can Docusign Envelope ID". A83FC271-CF9&4D79-834B-D7E7D8CA16B6 include fresh meat, poultry, fish and ready meals. The wider community are able to contribute to the provision of veg boxes by donating either home-grown produce, bought produce or cash, or providing their time as volunteers to help those in their community who are in need. We believe the number of families in need will continue to grow in the coming months and years with the increases in energy prices and food, and the decrease in government aid to those in the lowest income brackets. It is always a balancing act as to how many families we can help given the number of volunteers. the produce that is donated to VBDS and the funding we have available to purchase f ruit and vegetables. At VBDS, our commitment to provide fresh, healthy food to those in food poverty and financial need is at the centre of everything we do. We would like to become a 'community treasure,, proven and known as a caring, safe organisation focused on the needs of those we serve, whilst maintaining their dignity. Principal Address 36 Sandy Road Potton Sandy Bedfordshire SG19 2QQ Management Committee Sharon Mey- Project Co-ordinator Becky Douglas Jones - Trustee & Volunteer Adviser Adam Johannes- Trustee & Digital Co-ordinator Simon West-Trustee & Treasurer Ibim Banigo - Trustee Docusign Envelope ID". A83FC271-CF9&4D79-834B-D7E7D8CA18B6 Statement of Financial Activities for the period ended 31st May 2024 Unrestricted Restricted Funds Funds TOTAL 2024 Income from: Donations £461.57 £21,365.00 £21,826.57 Total Income £461.57 £21,365.00 £21,826.57 Unrestricted Restricted Funds Funds TOTAL 2024 Expenditure on: Charitable Activities £954.41 £14,383.88 £15,338.29 £0.00 £300.96 £300.96 £954.41 £14,684.84 £15,639.25 Depreciation Total Payments Net Income/lExpenditure) 1£492.841 £6,680.16 £6,187.32 Total funds brought forward £1,141.89 £1,729.59 £2,871.48 Total funds carried forward at 31st May 2024 £649.05 £8,409.75 £9,058.80 Docusign Envelope ID". A83FC271-CF9&4D79-8348-D7E7D8CA1686 Balance Sheet as at 31st May 2024 Unrestricted Restricted Funds Funds TOTAL 2024 Flxed Assets Tangible Assets £0.00 £132.96 £132.96 Current Assets Deposits and Cash Cash at bank Total Current Assets £16.46 £632.59 £O.(x) £9,304.69 £9.304.69 £16.46 £9,937.28 £9.953.74 £649.05 Creditors Creditors.. Short Term Payroll Taxation Net current assetsllliabilitiesl Total Assets less Current Liabilities: £0.00 £0.00 £649.05 £925.70 £925.70 £102.20 £102.20 £8,276.79 £8,925.84 £8.409.75 £9.058.80 £649.05 Funds of the Charity Reserves at 31.05.2023 Surplus/lDeficitl at 31.05.2024 Total Funds carrled forward at 31st May 2024 £1,141.89 £1,729.59 1£492.841 £6,680.16 £649.05 £8,409.75 £2,871.48 £6,187.32 £9,058.80 Signed.. S*Nd by.. Signed: Swd by.. UJL¢ C84EICC07210409 ABCFCA194EAC4F8.. Ibim Banigo Trustee Simon West Treasurer Date.. 12/18/2024 Date.. 12117/2024 Docusign Envelope ID". A83FC271-CF9&4D79-8348-D7E7D8CA1686 Notes relating to the Statement of Financial Activities for the period ended 31st May 2024 I. BASIS OF PREPARATION 1.1 Basis of Accounting - The accounts have been prepared in accordance with the Statement of Recommended Practice.. Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and the Republic of Ireland IFRS1021 and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102. The financial statements are prepared on a going concern basis under the historical cost convention modified to include certain items at fair value. The f inancial statements are presented in sterling which is the functional currency of the charitv. 1.2 Going Concern The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern. 2. ACCOUNTING POLICIES 2.1 Recognition of Incorne All incoming resources are included in the Statement of Financial Activities ISOFAI when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received. For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are f ully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled. No amount is included in the financial statements for volunteer time in line with the SORP IFRS 1021. 2.2 Recognition of Expenditure - All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following heading: Expenditure on charitable activities includes all costs incurred in f ulfilling the charity's objectives, together with any costs in support of these. This category includes costs normally considered support costs but because the building and staff are integral to fulfilling our objectives, they are included here. 2.3 Tangible fixed assets - Tangible fixed assets are stated at cost lor deemed costl or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended. Docusign Envelope ID". A83FC271-CF9&4D79-8348-D7E7D8CA1686 Notes relating to the Statement of Financial Activities for the period ended 31st May 2024 (Contd.) Minor fixed assets are only capitalised and depreciated for single items valued above £100 as follows: Depreciation on other fixed assets is calculated to write off the cost on a straight-line basis over their expected useful life, at the following rates.. Flxture and flttings 25% 2.4 Debtors and Creditors- Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure. 2.5 Provisions for Liabilities A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date. Unrestricted Restricted Funds Funds £461.57 £0.00 TOTAL 2024 £461.57 £5,000.00 £375.00 3. Analysis of Income Donations Bedfordshire & Luton Community Fund 3 Biggleswade Town Council I Biggleswade Town Council 2 Central Bedfordshire Ward Councillors Grant- Councillors Fage Central Bedfordshire Ward Councillors Grant- Councillors Howe £0.00 £0.00 £0.00 £S,000.(M) £375.00 £325.00 £325.00 £0.00 £75.00 £75.00 £0.00 £310.00 £310.00 Deepdale Trees I Langford & Biggleswade Windfarm Community Fund 2 Lidl Community Fund 2 Lidl Toy Fund National Lottery Community Fund Potton Consolidated Charities S Sandy Town Council Sainsbury's 2 Total Income £0.00 £1,250.00 £1,250.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £700.00 £500.00 £280.00 £9,950.(M) £1,500.(M) £600.00 £700.00 £500.00 £280.00 £9,950.00 £1,500.00 £600.00 £0.00 £500.00 £500.00 £461.57 £21.365.00 £21.826.57 Docusign Envelope ID". A83FC271-CF9&4D79-834B-D7E7D8CA16B6 Notes relating to the Statement of Financial Activities for the period ended 31st May 2024 (Contd.) 4. Analysls of Expendlture Accounting software Advertising Employment costs Fruit&Vegtopups General office expenses and consumables Hall Hire Insurance - General insurance Printing Volunteer travel expenses Volunteer events Website & Email hosting Other costs Depreciation on Capital Expenditure Total Expenditure £0.00 É22.00 £0.00 £218.00 £0.00 É240.00 £0.00 £5,425.18 £3,279.96 £1,185.44 £1,574.30 £123.20 £197.00 £2,038.03 £181.36 £5,425.18 £3,483.80 £1,261.63 £1,734.74 £123.20 £197.00 £2,251.24 £232.42 £203.84 £76.19 £160.44 £0.00 £0.00 £213.21 £51.06 £202.72 £186.36 £389.08 £24.95 1£24.951 £0.00 £0.00 £300.96 £300.96 É954.41 £14,684.84 £15,639.25 5. Tangible Fixed Assets Cost At the beginning of the period Additions Disposal £0.00 £0.00 £0.00 £1,203.83 £0.00 £0.00 £1,203.83 £0.00 £0.00 31st May 2024 £0. £1,203.83 £1,203.83 Depreciation At the beginning of the period Charge for the year On disposals £0.00 £769.91 £769.91 £0.00 £3(x).96 £300.96 £0.00 £0.00 £0.00 31st May 2024 £0. £1,070.87 £1.070.87 Net Book Value 31st May 2024 £0. £132.96 £132.96 6. Credltors Suppliers Payroll Taxation TOTAL £0.00 £0.00 £925.70 £102.20 £925.70 £102.20 £0.00 £1,027.90 £1.027.90 Docusign Envelope ID". A83FC271-CF9&4D79-834B-D7E7D8CA16B6 Notes relating to the Statement of Financial Activities for the period ended 31st May 2024 (Contd.) 7. Cash at bank and In hand Cash at bankand in hand TOTAL 2024 £9,953.74 £9.953.74 Analysis of Movement of Restricted Funds 1st June 2023 £31.38 31st May Expenditure 2024 £46.64 1£15.261 £1,329.32 £0.00 £8.58 8. Analysis of charitable funds Bedfordshire & Luton Community Fund 2 Bedfordshire & Luton Community Fund 3 Biggleswade Town Council I Biggleswade Town Council 2 Central Bedfordshire Ward Councillors Grant 2 Councillors Wye Central Bedfordshire Ward Councillors Grant 4- Councillors Fage Central Bedfordshire Ward Councillors Grant 5 Councillors Howe Deepdale Trees I Langford & Biggleswade Wind Farm Community Fund 2 Lidl Community Fund I Lidl Community Fund 2 Lidl Toy Fund National Lottery Community Fund Potton Consolidated Charities 3 Potton Consolidated Charity 4 Potton Consolidated Charity 5 Sandy Town Council I Sainsburf s 2 Total Incorne Income £0.00 £0.00 £5,0(X).00 £375.00 £325.00 £3,670.68 £375.00 £316.42 £0.00 £0.00 £1.64 £0.00 £1.64 £0.00 £0.00 £75.00 £53.62 £21.38 £0.00 £0.00 £310.00 £1,250.00 £267.69 £1,166.56 £42.31 £83.44 £0.00 £241.81 £700.00 £0.00 £702.37 £247.26 £500.00 £0.00 £4,609.50 £22.71 £1,000.00 £414.46 £514.28 £500.00 £1,295.67 £21,365.00 £14,408.83 1£2.371 1£5.451 £0.00 £0.00 £500.00 £0.00 £280.00 £280.00 £0.00 £20.84 £1,000.00 £0.00 £9,950.00 £0.00 £0.00 £1,5(XJ.00 £600.00 £5,340.50 1£1.871 £0.00 £1,085.54 £85.72 £0.00 £0.00 £500.00 £0.00 £8,251.84 9. Grant overspend 2024 Income to Bedfordshire & Luton Community Fund 2 Income to LangFord & Biggleswade Wind Farm Community Fund 2 Income to Lidl Community Fund I Income to Potton Consolidated Charities 3 £0.00 £15.26 £15.26 £0.00 £2.37 £2.37 £0.00 £5.45 £5.45 £0.00 £1.87 £1.87 Expenditure in General Funds 1£24.951 1£24.951 £0.00 1£24.951 £0.00 £24.95