OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2024-03-31-accounts

Trustees’ Annual Report for the period

From 27/03/2023 Period start date To 31/03/2024 Period end date Charity name: The Harvey McWilliams Foundation Charity registration number: 1202495 Companies House number: CE031824

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The purposes of The Harvey McWilliams
Foundation are to advance health and
education by promoting community
participation in sports. We aim to make
sport affordable and accessible to all by
providing essential equipment and kits
for sports activities, primarily football.
We ensure inclusivity in sports to foster a
healthy and active community.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 The Harvey McWilliams Foundation
conducts a variety of activities aimed at
achieving our mission. Our main
activities include:
•
Running a boot library to loan out
boots and other sports gear.
•
Raising funds through the sale of
donated sporting memorabilia and
organizing fundraising events like
sponsored walks.
•
Distributing donated equipment,
such as boots, nets, and sports
kits, to people and clubs in need.
•
Sending kits to hard-to-reach
communities and collaborating
with charities supporting
international communities.
These activities are designed to support
community participation in sports,
ensuring that financial barriers do not
prevent individuals from engaging in
healthy recreational activities.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees of The Harvey McWilliams
Foundation confirm that they have had
due regard to the guidance on public
benefit published by the Charity
Commission. In line with this guidance,
the trustees have ensured that all

activities and initiatives undertaken by the charity are aimed at benefiting the public and fulfilling the charity's purposes.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 Not applicable at this time
Policy on social investment
including program related
investment		 Para 1.38 Not applicable at this time
Contribution made by
volunteers		 Para 1.38 The Harvey McWilliams Foundation
greatly benefits from the dedication and
hard work of its volunteers. Their
contributions are invaluable to the
success of our mission and activities.
Our volunteers assist in various aspects
of our operations, including:
•
Fundraising Activities: Organising
and participating in fundraising
events such as sponsored walks,
sales of donated memorabilia, and
other initiatives to raise essential
funds.
•
Equipment Collection and
Distribution: Gathering, sorting,
and distributing donated
equipment, including boots, nets,
sports kits, and other gear to
individuals and communities in
need.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The Harvey McWilliams Foundation has
made significant strides in promoting
access to sports and fostering
community participation. We have
received over 500 pairs of boots to be
assessed in our opening year. Our key
achievements include:
Provision of Sporting Equipment: We
have successfully donated
•
250 boots
•
110 socks
•
45 goalkeeper gloves
•
60 shinpads
•
27 Footballs
•
270 – kits, including shorts, shirts
and coats.
Ensuring that individuals and clubs have
the necessary gear to participate in
sports, particularly football.
Support to Underprivileged Communities:
By gathering and distributing donated
equipment, we have reached hard-to-
reach communities and individuals who
may otherwise be unable to afford
sporting gear.
We have also provided football kits
unsuitable for distribution due to
advertising restraints, to different
charities which have then been passed
on.
Fundraising Success:
Through various fundraising activities,
including the sale of donated
memorabilia, a charity football match,
birthday fundraising via PayPal and
sponsored events, we have raised
essential funds to support our mission.
These efforts have enabled us to
continue providing resources and
support to those in need. None of these
fundraisers were professional or outside
of the UK.
Community Engagement:
Our initiatives have strengthened
community bonds and encouraged
participation in sports. We have broken
down barriers such as gender, disability
and racial segregation by supplying
boots, kits and equipment to encourage
participation in girls grass roots football,

disability footballing groups and immigration support. We have become an integral part of the football community supplying equipment for those who need it most. We also stepped in when a local grass root football club needed funds to continue to support men with mental and physical health issues. This has not only benefited individual participants but also promoted a sense of community and collective well-being.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 The key objectives this period were: -
•
To source a building for the
charity
•
To start collecting donations
•
To donate collected boots
•
To promote awareness of the
charity.
All these objectives have been achieved.
Performance of fundraising
activities against objectives
set		 Para 1.41 The key fundraising objectives this
period were: -
•
To secure funds for the day to day
running of the charity
•
To start fundraising to ensure
reserves were met.
•
To start raising money to cover
merchandise to generate further
funds.
All of these objectives have been
achieved.
Investment performance
against objectives		 Para 1.41 The only investment for the period was
for merchandise to be sold to further
generate funds. This was achieved –
please refer to funds breakdown.
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The review period for this report is the
start-up year for The Harvey McWilliams
Foundation. The charity's overall
financial position is promising with new
financial support offered moving into the
new financial year.
The total income generated during this
period amounted to £5,402, primarily
derived from donations, sales of
merchandise, and fundraising activities.
Expenditure was carefully managed, with
total expenses reaching £2252which
included administrative expenses, initial
merchandise outlay and fundraising
costs.
The charity secured regular funding from
two local business men of £100 per
month, which has enabled the foundation
to move into a unit to have a base and
regular hours.
The charity will now look to hold reserves
moving into the next financial year to
help mitigate any potential risks and
uncertainties in the upcoming period.
The trustees remain committed to
maintaining transparency and
accountability in financial reporting and
will continue to monitor and manage the
charity's finances to ensure ongoing
stability and the effective delivery of
charitable activities.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 As this is the start-up year reserves were
not considered for this period. Moving
forward the charity considers holding
reserves of three months’ rent plus 10%
of any funds raised for the year to be a
suitable amount, subject to a review after
a full years charitable fundraising, for the
following reasons:-
Ensuring operational continuity of the
foundation, in the event of unforeseen
circumstances or a shortfall in funding.
Risk management – to manage
fluctuations income or expenses
ensuring we remain resilient and
responsive to challenges.
Future projects and growth – to assist
with any initiative that expands and
aligns with the foundation’s missions and
growth.
Emergency fund – to support any urgent
needs in the local community.
The trustees regularly review the level of
reserves held to ensure they are
sufficient and appropriate for the
Foundation's needs. The reserves policy
is designed to balance the need for
financial prudence with the commitment
to maximize the impact of the
Foundation’s resources for the benefit of
the community.
Amount of reserves held Para 1.22 £0
Reasons for holding zero
reserves		 Para 1.22 Start-up year, this will change dependant
on the charity’s financial growth.
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The principal source of funding is
donations and fundraising.
Two local business men both donate £50
per month to enable the charity to rent a
unit and increase its reach.
There are no professional fundraisers or
monies raised from outside of the UK..
The local community have raised funds
through various means for the foundation
including, sponsored marathons,
concerts, raffles and birthday funds.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 The only investment has been to
purchase merchandise to sell to raise
further funds.
A description of the principal
risks facing the charity		 Para 1.46 Principal Risks Facing The Harvey
McWilliams Foundation.
1) Funding and Income Risks:
Dependence on Donations and
Fundraising: The Foundation relies
heavily on donations and fundraising
activities to generate income. Any
downturn in donation levels or the failure
of key fundraising events could
significantly impact financial stability and
the ability to deliver services.
Economic Conditions: Economic
fluctuations and downturns can affect
donors' ability to contribute, impacting
overall funding levels.
2. Operational Risks:

Equipment Availability: Ensuring a steady supply of donated sporting equipment is crucial. Any disruption in donations could affect the Foundation’s ability to provide resources to those in need. Volunteer Dependence: The Foundation relies on volunteers for various tasks, including fundraising and equipment cleaning and distribution. A shortage or loss of volunteers could hinder operations and impact service delivery. 3. Compliance and Governance Risks: Regulatory Compliance: The Foundation must comply with charity regulations and standards. Failure to adhere to these can result in legal and financial repercussions. Governance and Management: Effective governance and management are essential to ensure the Foundation runs smoothly. Any deficiencies in these areas could lead to operational and strategic challenges. 4. External Risks: Reputational Risks: Maintaining a positive reputation is vital. Any negative publicity or issues related to the Foundation’s activities could damage its reputation and impact donor and public trust. Partnerships and Collaborations: The Foundation collaborates with various organisations and communities. Any breakdown in these partnerships could affect the delivery of services and resources. 5. Strategic Risks: Achievement of Objectives: Ensuring that the Foundation continues to meet its mission and objectives is critical. Any deviation from strategic goals or inability to adapt to changing circumstances could impact effectiveness and success. By identifying these principal risks, The Harvey McWilliams Foundation can develop strategies to mitigate them, ensuring the continued success and sustainability of its mission and activities.

Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Every charity trustee must be a natural
person. No individual may be appointed
as a charity trustee of the CIO:
if he or she is under the age of 16 years;
or
if he or she would automatically cease to
hold office under the provisions of clause
[12(1)(e)]. No one is entitled to act as a
charity trustee whether on appointment
or on any re-appointment until he or she
has expressly acknowledged, in whatever
way the charity trustees decide, his or
her acceptance of the office of charity
trustee. [(d) At least one of the trustees of
the CIO must be 18 years of age or over.
A new trustee can only be nominated by
a current trustee, and all trustees must
agree on the appointment – in the case of
a split decision – the chair has the
deciding vote.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name The Harvey McWilliams Foundation
Other name the charity uses
Registered charity number 1202495
Charity’s principal address 5 Whessoe Road,
Darlington,
Co Durham
DL3 0QP

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Michael
McWilliams		 Chair
KellyMcWilliams
Allison Pearson

– Corporate trustees names of the directors at the date the report was approved

Director name Michael McWilliams

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity N/A Name and objects of the charity on whose behalf the N/A assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) M.McWilliams Full name(s) Michael McWilliams Position (eg Secretary, Chair Chair, etc) Date 24/01/2025

Charity Name
The Harvey Mc Williams Foundation		 Charity Name
The Harvey Mc Williams Foundation		 Charity Name
The Harvey Mc Williams Foundation		 No (if any)
1202459		 No (if any)
1202459		 No (if any)
1202459		 CC16a
For the period
from		 Period start date To Period end date
31/12/2024
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
513
20
1,241
10
1,011
495
1,349
763

5,402
-
-
-
5,402
28
150
16
400
330
47
330
123
132
299
330
42
25
-
2,252
-
-
-
2,252
3,150
-
-
3,150		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
513
20
1,241
10
1,011
495
1,349
763
5,402
-
-
-
5,402
28
150
16
400
330
47
330
123
132
299
330
42
25
-
2,252
-
-
-
2,252
3,150		 Last year
to the nearest £
Aug- donations 513 -
sept - donations 20 -
Oct - donations 1,241 -
Nov - donations 10 -
Dec - donation 1,011 -
Jan-24 495 -
feb - donation 1,349 -
763 -
Sub total(Gross income for
AR)
5,402		 -
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
-
sports direct - boots 28 -
darlington FC fundraisingoutlay 150 -
Dolphin Ct -popupstall costs 16 -
Bond for CharityUnit 400 -
Unit rent - Jan 24 330 -
Utilities 47 -
Unit rent - Feb 330 -
Utilities 123 -
wristband 132 -
Sponsorship grass roots Haughton FC 299 -
Unit Rent - March 330 -
Utilities 42 -
Rent overpayment - Kellies Smellies 25 -
- -
**Sub total ** 2,252 -
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
-
3,150 - - 3,150 -
- - - - -
- - - - -
3,150 - - 3,150 -

CCXX R1 accounts (SS)

27/01/2025

1

Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Sum Up Bank
Details
Details
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
3,150
-
-
-
-
-
3,150
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval

CCXX R2 accounts (SS)

27/01/2025

2