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2024-01-31-accounts

Company registration number: 09375713 Charity registration number: 1202441

Claybody Theatre

(A company limited by guarantee) Annual Report and Financial Statements for the Year Ended 31 January 2024

Daryl Denson ACMA Dudson Centre Hope Street Stoke-on-Trent ST1 5DD

Claybody Theatre

Contents

Reference and Administrative Details 1
Trustees' Report 2 to 5
Independent Examiner's Report 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Financial Statements 9 to 16

Claybody Theatre

Reference and Administrative Details

Trustees Catherine Ralph Katie Jayne Hambleton Jane Helen Krishnadas Eric Raymond Johnson Geoffrey Ejikeme Eze Saul Peter Hewish Charity Registration Number 1202441 Company Registration Number 09375713 Registered Office The Dipping House Spode Works Stoke-On-Trent ST4 1QQ Independent Examiner Daryl Denson ACMA Dudson Centre Hope Street Stoke-on-Trent ST1 5DD

Page 1

Claybody Theatre

Trustees' Report

The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 January 2024.

Objectives and activities

Objects and aims

Claybody Theatre shapes new and ambitious drama from the unique cultural heritage and contemporary lives of the people of North Staffordshire and Stoke on Trent. Claybody is inspired by the lives and experiences of local people, who form our Claybody Community. This diverse range of local people enrich our productions by performing onstage and volunteering Front of House and backstage

Public benefit

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales. Claybody Theatre provides cultural enrichment, community engagement, and opportunities for local artists and volunteers, contributing to the public benefit.

Achievements and performance

In 2023, Claybody Theatre celebrated its 10th anniversary with significant achievements that underscored our commitment to cultural enrichment and community engagement.

Key Achievements:

Hootenanna Project

Claybody Theatre

Trustees' Report

Year’s Eve 2024.

Bright Lights Over Bentilee

Education and Community Engagement

Fundraising and Financial Achievements

Impact on Beneficiaries:

Future Plans

Building on the successes of 2023, Claybody Theatre has ambitious plans to further our mission and expand our impact in the coming years.

Upcoming Projects and Objectives:

Page 3

Claybody Theatre

Trustees' Report

Through these initiatives, Claybody Theatre aims to continue enriching the cultural life of North Staffordshire and Stoke-on-Trent, providing valuable opportunities for community engagement, education, and artistic expression.

Financial review

Refer to figures below

Policy on reserves

The charity aims to hold reserves equivalent to three months' running costs to ensure financial stability and the ability to cover unforeseen expenses.

Trustees and officers

The trustees and officers serving during the year and since the year end were as follows: Trustees: Catherine Ralph Katie Jayne Hambleton Jane Helen Krishnadas Eric Raymond Johnson Geoffrey Ejikeme Eze Saul Peter Hewish Mark Gregory

Structure, governance and management

Nature of governing document

The charity was registered as an Incoraproated Charitable on 22 March 2023 and following a conversion from a company Limited by Guarentee origanlly registered on 6 January 2015.

The Charity is governed by governed by Memorandum and articles dated 6 January 2015 and amended by special resolution on 7 December 2022.

Recruitment and appointment of trustees

Trustees are recruited through a process that ensures they have the necessary skills and experience to contribute to the governance of the charity. New trustees undergo an induction program to familiarise them with the charity's operations and their responsibilities.

Page 4

Claybody Theatre

Trustees' Report

Induction and training of trustees

Ongoing training is provided to trustees to ensure they remain informed about the latest developments in charity governance and management.

Code of Conduct for Trustees Upon induction, all trustees are required to adhere to a Code of Conduct that covers the following aspects:

Small companies provision statement

This report has been prepared in accordance with the small companies regime under the Companies Act 2006.

The annual report was approved by the trustees of the charity on ...................... and signed on its behalf by:

.................................. Trustee

Page 5

Claybody Theatre

Independent Examiner's Report to the trustees of Claybody Theatre ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 January 2024.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

Since the Company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of , which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of Claybody Theatre as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

......................................

Dudson Centre Hope Street Stoke-on-Trent ST1 5DD Date:.............................

Page 6

Claybody Theatre

Statement of Financial Activities for the Year Ended 31 January 2024 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

Note
Income and Endowments from:
Donations and legacies
3
Other trading activities
4
Other income
5
Total income
Expenditure on:
Charitable activities
6
Total expenditure
Net income
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward
13
Income and Endowments from:
Donations and legacies
Other trading activities
Other income
Total income
Expenditure on:
Charitable activities
Total expenditure
Net income
Net movement in funds
Reconciliation of funds
Total funds carried forward		 Unrestricted
funds
£
210,881
25,060
28,424
264,365
(127,338)
(127,338)
137,027
137,027
21,959
158,986
Note
3
4
5
6
13		 Restricted
funds
£
51,966
-
-
51,966
(50,890)
(50,890)
1,076
1,076
-
1,076
Unrestricted
funds
£
121,719
27,222
33,798
182,739
(160,780)
(160,780)
21,959
21,959
21,959		 Total
2024
£
262,847
25,060
28,424
316,331
(178,228)
(178,228)
138,103
138,103
21,959
160,062
Total
2023
£
121,719
27,222
33,798
182,739
(160,780)
(160,780)
21,959
21,959
21,959

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 is shown in note 13.

The notes on pages 9 to 16 form an integral part of these financial statements. Page 7

Claybody Theatre

(Registration number: 09375713) Balance Sheet as at 31 January 2024

Note
Fixed assets
Tangible assets
9
Current assets
Debtors
10
Cash at bank and in hand
11
Creditors: Amounts falling due within one year
12
Net current assets
Net assets
Funds of the charity:
Restricted income funds
Restricted funds
13
Unrestricted income funds
Unrestricted funds
Total funds
13		 2024
£
6,430
167
154,245
154,412
(780)
153,632
160,062
1,076
158,986
160,062		 2023
£
1,286
27,924
55,716
83,640
(62,967)
20,673
21,959
-
21,959
21,959

For the financial year ending 31 January 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

The financial statements on pages 7 to 16 were approved by the trustees, and authorised for issue on .................... and signed on their behalf by:

......................................... Trustee

The notes on pages 9 to 16 form an integral part of these financial statements. Page 8

Claybody Theatre

Notes to the Financial Statements for the Year Ended 31 January 2024

1 Charity status

The charity is limited by guarantee, incorporated in , and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £10 towards the assets of the charity in the event of liquidation.

The address of its registered office is: The Dipping House Spode Works Stoke-On-Trent ST4 1QQ

2 Accounting policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Basis of preparation

Claybody Theatre meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.

Exemption from preparing a cash flow statement

The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Income and endowments

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.

Page 9

Claybody Theatre

Notes to the Financial Statements for the Year Ended 31 January 2024

Donations and legacies

Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.

Grants receivable

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Government grants

Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Individual fixed assets costing £1000.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Page 10

Claybody Theatre

Notes to the Financial Statements for the Year Ended 31 January 2024

Asset class Equipment Computer Equipment

Depreciation method and rate

Straight line over 4 years Straight line over 4 years

Trade debtors

Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.

Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

3 Income from donations and legacies

Donations and legacies;
Donations
Grants, including capital grants;
Grants
Donations and legacies;
Donations
Grants, including capital grants;
Grants		 Unrestricted
funds
General
£
54,886
155,995
210,881		 Restricted
funds
£
-
51,966
51,966
Unrestricted
funds
General
£
22,764
98,955
121,719		 Total
2024
£
54,886
207,961
262,847
Total
2023
£
22,764
98,955
121,719

Page 11

Claybody Theatre

Notes to the Financial Statements for the Year Ended 31 January 2024

4 Income from other trading activities

Trading income;
Sales of goods and services
Local fundraising and street collection income
Membership subscriptions
Trading income;
Sales of goods and services
Membership subscriptions
5
Other income
Fees and supplies
Fees and supplies
Theatre Tax Relief
6
Expenditure on charitable activities
Direct costs
Support costs		 Unrestricted
funds
General
£
54,951
72,387
127,338		 Unrestricted
funds
General
£
22,263
657
2,140
25,060
Unrestricted
funds
General
£
27,060
162
27,222
Unrestricted
funds
General
£
28,424
Unrestricted
funds
General
£
6,874
26,924
33,798
Restricted
funds
£
47,108
3,782
50,890		 Total
2024
£
22,263
657
2,140
25,060
Total
2023
£
27,060
162
27,222
Total
2024
£
28,424
Total
2023
£
6,874
26,924
33,798
Total
2024
£
102,059
76,169
178,228

Page 12

Claybody Theatre

Notes to the Financial Statements for the Year Ended 31 January 2024

Direct costs
Support costs
Production costs
Computer running costs
Accountancy
Printing and stationery
Sundry expenses
Depreciation
Marketing
Travel
Salaries
Legal fees
Rent
Insurance
Production costs
Computer running costs
Accountancy
Printing and stationery
Sundry expenses
Depreciation		 Activity
undertaken
directly
£
102,059
-
-
-
-
-
-
-
-
-
-
-
102,059
Activity
undertaken
directly
£
142,797
-
-
-
-
-
142,797		 Unrestricted
funds
General
£
142,797
12,538
155,335
Activity
support costs
£
-
1,488
1,166
2,648
2,762
2,157
1,552
1,637
56,570
1,800
3,909
480
76,169
Activity
support costs
£
-
2,175
733
7,950
1,036
644
12,538		 Total
2023
£
142,797
12,538
155,335
2024
£
102,059
1,488
1,166
2,648
2,762
2,157
1,552
1,637
56,570
1,800
3,909
480
178,228
2023
£
142,797
2,175
733
7,950
1,036
644
155,335

Page 13

Claybody Theatre

Notes to the Financial Statements for the Year Ended 31 January 2024

7 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

8 Taxation

The charity is a registered charity and is therefore exempt from taxation.

9 Tangible fixed assets

Cost
At 1 February 2023
Additions
At 31 January 2024
Depreciation
At 1 February 2023
Charge for the year
At 31 January 2024
Net book value
At 31 January 2024
At 31 January 2023
10 Debtors
Trade debtors
Prepayments
11 Cash and cash equivalents
Cash on hand
Cash at bank		 Furniture and
equipment
£
-
6,013
6,013
-
1,513
1,513
4,500
-		 Furniture and
equipment
£
-
6,013
6,013
-
1,513
1,513
4,500
-		 Computer
equipment
£
2,574
-		 Total
£
2,574
6,013
8,587
644
1,513
2,157
6,430
1,930
2023
£
500
27,424
6,013 2,574
-
1,513		 644
-
1,513 644
4,500 1,930
- 1,930
2024
£
-
167
167
2024
£
139
154,106
154,245
27,924
2023
£
96
55,620
55,716

Page 14

Claybody Theatre

Notes to the Financial Statements for the Year Ended 31 January 2024

12 Creditors: amounts falling due within one year

12 Creditors: amounts falling due within one year
Accruals
13 Funds
Balance at 1
February 2023
£
Unrestricted funds
General
General fund
21,959
Restricted funds
Paul Hamilton Foundation
-
Stoke City Council - Cultural
Anchor Grant
-
Stoke City Council - UKSPF
-
Total restricted funds
-
Total funds
21,959
Unrestricted funds
General
General fund
14 Analysis of net assets between funds
Tangible fixed assets
Current assets
Current liabilities
Total net assets		 Incoming
resources
£
264,365
31,900
13,228
6,838
51,966
316,331
Incoming
resources
£
177,294
Unrestricted
funds
General
£
6,430
153,336
(780)
158,986		 2024
£
780
Resources
expended
£
(127,338)
(31,900)
(13,228)
(5,762)
(50,890)
(178,228)
Resources
expended
£
(155,335)
Restricted
funds
£
-
1,076
-
1,076		 2023
£
62,967
Balance at 31
January 2024
£
158,986
-
-
1,076
1,076
160,062
Balance at 31
January 2023
£
21,959
Total funds at
31 January
2024
£
6,430
154,412
(780)
160,062

Page 15

Claybody Theatre

Notes to the Financial Statements for the Year Ended 31 January 2024

Tangible fixed assets
Current assets
Current liabilities
Total net assets		 Unrestricted
funds
General
£
1,286
82,640
(61,967)
21,959		 Total funds at
31 January
2023
£
1,286
82,640
(61,967)
21,959

15 Related party transactions

There were no related party transactions in the year.

Page 16