Trustees Annual Report and Financial Report of the Parochlal Church Council of the Ecclesiastical Parish of St Pancras Arlington BN26 6SE Registered charlty number1202417. H M Revenue & Customs Reference no. X83400 For the year ended 31st December 2023 CONTENTS Page 24 Trustees annual report Statement of flnancial receipts and payments Statement of assets and liabilities 7-10 Notes to the accounts 11 Report of the independent examiner Website: www.su8sexth)wnlandchvrches.or".uk The Revd Peter Blee The Parsonage, Berwlck, BN26 65R Independent Mr A B Lewis-Grey examir)er: Fllnt House, The Street, Selmeston BN26 6UD Incumbent: Bankers: HSBC, 94 Termlnus Road, E35tbourne BN213ND Arl..n6ion Pa.ocl)iJl ChuTch Council I RU5Tt IS A TrINU'. REPORI ANO A4'.Lt,- L FIN,-'ICIAL REPORT Arlington Parochial Church Council Trustees Annual Report for 2023 i Background St Pancras church 15 Sltuated In the rural village of Arllngton, East 5u5sex. tt Is In the benefice of Befvéick and foms part of the Diocese of Chlchester within the Church of England. The Parochlal Church Council IPCCI Is a body corporate established under sections 2 and 3 of the Parochlal Church Councils (Powers) Measure 1956. On 21 March 2023 the PCC became re8lStered by the Charity Commission as a registered charity nurnber 1202417 under the name Arlington Parochial Church Council. 2 Our alms and purposes as a charity The primary objective of the Parothlal Church Council of St Pancras, Arlington is the promotign of the Gospel of our Lord Jesus Chrlst accordin8 to the dortrines and prattice5 of the Church of England. The PCC has the responsibility of co-operating wlth the Reverend Peter Blee. In promoting in the eccleslastTcal parish, the whole mlsslon of the Church: pastoral, evangellstlt. social and ecumenical. The main objertives of the PCC are: To encourage bvorship. prayer and leamlng al)out the Gospel To devek)p Ilnks wlth the wider community To develop youth worshlp To maintain the church buiklings and grounds The counclllors have complled wlth the duty ID 5ectlon 17151 of the CharIt￿S Art 2011 to have due re8ard to the 8uidance Issued by the Charity Commlssion on Public Benefit in decidin8 what artivities the PCC should undertake. Members of the PCC are elther ex-Dffi¢io or elected by the Annual Parochial Church Meeting IAPCMI in accordance with ihe Church Representation Rules. Casual vacancles arislng are filled by election by the PC 3 Membershlp During the year the followlng served as members of the Parochial Church Counell: Ex-offldo members Incumbent: Assistant Priest: Churchwardens: The Revd Peter Blee The Revd Shlrley Pearce Position vacant Ch171r Vlce-chalr Elected members Mrs Rosalind Dalntree Mrs Elizabeth Golden Mrjonathan Greenway Mrs Christlne Skinner Mr Lawrie Skinner Mrs Dlana White Mr Andrew Williamson O-opted 22 November 2023 Porlsh Safeguording Offlcer Secretary Deonery Synod Repre5entatfve Non members Mrs Mary Ann Harding Mrs Patsy Webb Tret7surer appointed 19 September 2023 Electoml mll officer ArllTrBton Parachlal Chuich Cotsnril IRUSTEES ANNUAt REPORT ANO ANf4UAL FINANCIAL REPORT Membership of the PCC Ss detemilned under the Church Repre5entatlon Rules and consitts of the Incumbent. ex- offlclo, the churthwarden and 6 members of the church who are elected at the Annual Parochial Church Meetlng IAPCMI. Members ère wamity encouraged to stand for electlon to the PCC and we try to ensure a balance of skills and experlence where posslble. New COLÉnclllors receive training from the existing councillors. There Is no fonnal tralnlng programme. 4 Commlttees and Meetlngs The full PCC met four tlmes during the year. The 5tandlng Commlttee dld not meet durin8 the year. 5 Church Attendance There are 30 parlshk)ners on the Church Electoral Roll, of whom 16 are not resident within the parlsh. The avera8e Sunday attendaTr￿ was 15. 6 Revlew of the Year Dunng 5pringttmt many of the ￿ngregation weTe involved in the Blu¢bell Walk plant stall, and a55iSting during the village weekend in the café, kitshcn, and with the mobility scooters. These duties are ¢sseMial to our fundraisin& and we remain gratefjjl, as ever, to Sohn Mccutchaffj and to evwyone who helps OUL There was one wedding and on¢ fimeral seThice during the year. Other activities included the blessing of the annual village tractor ru￿ a garden paty in aid of Networ& a memorial seThr1￿ in Noventher for Jessie Levett (held in the villag¢ hall). and a poTrup museum about St Pancras at the villag¢ markeL (thanks to Irene and Wendy) artd a table at the Christm&s Market in December. Two members ofthe c<)ngregation receTv¢d Holy Con)Jnunion outside of Sunday scryices, one monthly at home, and one quarterly at th¢ care home in which she Tesidas. We continu¢ wqthout a Churchwarden; these duties are shared b¢tween th¢ PCC memb¢r4 and I am tefvl to you all for your cOn￿litMent alld care. I atn ddiBhted that Mary Ann Harding has becorne our new tr¢&suTer and am grateful to for careful management of the financ￿. The y&gr endcd on a high note, with the required fuoding for building work a]most reached. FOSPA i3 a fant&sti¢ partllet; we owe thern, LX)Ilethively and as individuals. a debt of Wtth special mention to Irene Flynn for persevertng with grat)t applications. 7 Flnanclal Revlew- Unrestrlcted fund Incomln9 resour￿$ The total receipts on the unrestricted fvnd were £23,932 and are detalled ift Note 2 the Financlal Report12022 £24,973). Donations totalled £9,14912022 EIO,3031. Plant sales and Bluebell Walk Income were £14,107, sales of the new book In Love & Faith - Arlington Chur¢h & Churchyard were E60. Interest on Funds at the CBF Church of En8land Dep051t Fund was £264. Outgthn9 resour 5harlnq the mlntstry Costs of the Dlocese of Chlchester The largest expenditure of the PCC wa5 the sum of £12,422 paid to the dlocese for our share of the Parfsh Ministry Cost$12022.. £12,422). Thls amount covers the housln& stipend and penslon c05t5 of the clergy, and, also a standard sum for dio¢e5an central costs. clergy training and a contrlbution to national church funds. During 2023 the Parlsh contributed 82.5% of the costs the di0￿Se asked us to cover12022 82.5%). It15 the diocese, intention that the Parish Share should rise to cover IIXI% of cost5 in the course of the next few years, TRUSFEes AN￿UAL RF.POR T AND ANNiJAL FINAf.IClAL REPOPT Staff ￿$ts The PCC paid £81 for rellef dergy during the year12022.' £601. Trusteepoyments and expenses The PCC 5UPPOrted the Incumbent by payin8 costs In respect of the parsona8e, administration expenses, and motorlng, totalling £2.81812022 £3,6371. Administratlon and motoring expenses reimbursed to the A551stant Priest duringthe period were £36812022: £3291. A payment of E171 was made to one PCC member duringthe yearfor an expense Incurred for the PCC. There were no pa￿￿entS to persons related to, or connected with, the other PCC member& Rwlrs to thefvbrlc oAthe church bulldlng Repair ¢r)st5 £580 comprised £216 Jackdaw nest removal in Splre £171 Lock opening on oak cabinet £121 on fire protection and £72 on portable appliance testing. 7 Financlal Review - Restrlcted fund Frlend5 of St Pancras Arlington IFOSPAI receFved £17,769 income for the Fgbric Fund. which Included £IIOO in membershlps and donations, a very generous £IO,CMYJ legacy, a £3,600 grant from the Benefact. They also raised £3,069 from variou5 events held durlng the year. FOSPA spent £14,101 during the year, Includlng E3,830 on a Bat Survey for splre repairs. £IO.000 National Lottery Commurbity Fund refund. The net Inflow £4,542 was added to the fund balance brought forward £39,853 to leave the balance carried fonvard at £44,395. Why we hold some money In reserve It is PCC KK)licy to maintain a balance On the general unrestricted fvnds which equates to approximatety slx months, worth of unrestrlded payments, as the PCCS Income is seasonally affected, plus fundin8 requlred ft)r repalrs to the fabric of the church. The PCC is also mindful of the pjlicy of the Diocese that the PCCS Sha￿ of Parlsh minlstry costs wlll be rlslng by getting on for 25% in the course of the next few yea The PCC decided to designate £36,CKIO of their unrestricted reserve5 toward5 fundinB the roof repair proSe¢t. Following the transfer of £36,(￿ to the Designated Fund, the balance on the Unrestricted Fund carrled forward is £10,069. The restricted cash fund is the Fabric Fund managed by FOSPA £44,395. Substantlal further funds wlll need to be raised if the proposals FOSPA are developlng for the church are to be brought to fruition. 9 Rlsk Assessment The PCC confirms that the major risks to which the council have been exposed have been Identified and revlewed, and systems and procedures Put into place to manage these risks. The health and safety of all who visit our Church is paramount. The PCC confirms it has had due regard to the House of Bishop'5 Suidance on safeguarding of children and vulnerable adult5 as noted In 5ectlon 5 of the Safe8uardin8 and ClerBy Dlscipline Measure 2016. Thi5 Trustees, Annual Report was appnwed by the PCC and signed on thelr behalf by The Revd Peter Blee. PCC Chaim)an Date rlington Porochiai Church Cottncil T ￿usT.. E5 AN14UAL ￿ePoRT ..N.', ANNUAI FINAI. IAL P: Arlington Parochial Church Council Summary of Financial Receipts and Payments For the Year ended 31 December 2023 The financial effert of our attivitles durln8 the year can bÈ summarised as follows Totol rotol General Desl8naied FurKIs R¢5trirted All Funds AiJfunds 2Qll Notès In(om•4md e￿I￿&M4￿￿ from: Donauons and lega69 | 2,535 1.069 934 Other dom￿n5 Other donations to FOSPA 370 4732 4.310 loo￿} JO.5 1,548 9.256 570 5x1 Grant 13,600 874 GIftAld recovered Other receipts 1,460 1 Dorotlons and legades Fees weddlngs & fvMr415 Ch•rftable a¢￿Stles 9.149 25,094 44,599 581 581 PEant sal&lBluebell WèlVWlla8e weekend Book sales- Arliftgton memorials b)ok Ladles Day & G&Tewenin8 Tractw Run 14,107 60 14,107 420 797 Memorial dlnner 1,720 455 Glvlngtree Sh•rpenlng fees Events 150 3,059 a.069 Chrtstmas Markèt 232, 232 Oth•rtrJdlr¥ athlUes Bink &CBF deposS1 Interest 14398 264 | 264. 17,468 17,458 264 Invertmems 264 383 Other re¢•ipts Total recelved on •llfund5 23,932 19W14 &1.021 41lington Parothial Chuich Coullcll )"KVSI£E5 ANNUAL REPORT AN? ANNUAL FI￿A TriClnL REPOR T Arlington Parochial Church Council Notes to the Financial Report For the Year ended 31 December 2023 3 AnaWs oltotal pald UnresirktÈd Tot41 rotol G•n•rnl De*nated Rertrktsd Funds Fufftds 2022 Note5 Fund ra151nKappeal expense5 1132 C05totr•I￿lWfunds CharitableBrants and donat￿TrE Parlsh share to Chlchester Dlotese Sakrtes and honoraiia Ind Nl Clergy ènd other people's expenses Insurance 1132 11422 IV22 11422 3,853 1 2,229 1 *k026 IOZ6 Water. Gas, Ekn¥clty. and 011 Olher r4ularihuTch runnlng costs couDtlnK&nd Examlnerf5 fees Church malntenance Plpe organ malntenance 1129.60 1226 3,830 4217 170 170 1 Chirltlble costs 21.036 3.926 24 23.753 Event expenses cJ)stol￿Oks srjld 175 175 162 TradknA vJsts 175 175 547 Repaymentof Natyonal Loitery ¢rant Tot•1 pqld ￿ all fw*di io,ooo 21,036 14.101 35,137 25,432 The Parlsh share to the thlchester DI0￿e is for the payment of Cler8y and other central Costs. 5 GTft ald dalms To be clalmed on donatlons up to 31 tiecember 2023. Paymèntsto PCC members: The PCC 5YPPQrted the Incumbent by paying costs in respect of the parsonage. administration expenses, and motorin& totalling £3.126 {2022 £3,637). Adminlstration and motoring expenses reimbursed to the A55iStant Prlesl during the period were £64612022: £3291. A payment of E81 was made to one PCC member during thE year for an expense incurred for the PCC. There were no payment5 to person5 related to, or connected with, the other PCC member5. Statement of fund5: Restrirted funds are not Invested permanently but are to be swt within reasonable tIMes￿leS. The restrirted funds comprise the Fabrlc Fund £44.395. unreSt￿rted funds are noi subject to any donor restrirtion5 and can be spent as the PCC declde5. The summ(fry olullfv￿s oppe¢irs on the next p¢rye Arlir.8l¢n Poio¢hièl Chu'ch YRUSTEES AP4NUAL GEP041T h1ND ANNUAL FI'IANCIAL REPORT Arlington Parochial Church Council Notes to the Financial Report For the Year ended 31 December 2023 8 Statemerrt of funds, continued.. Fund in¢¢me and expendlture and flnal balan￿ are as follows: B•laFKes TraTh￿er$, l Baknces other frwd ljan Exp•ndlbJro and 31 Dec 2023 Fabric Fund- detailed below Aowei Fund 39 its.ioii 44395 1 370 370, Total of all rPstfkn￿ funds 39W3 7,1731 36,000 19m4 lu.ioii 44,766 General fund 23.932 121x1361 10,069 Deslgnated roof fvnd Tot•1 •f •ll unre5trlrted f￿ndS 43.ln 23J32 121J)361 Total fvnds £83.026 | £42.946 £135.1371 £¥X),835 Restrltted Fund Fflpnd5 of 5t Pancra5 Arlington IFOSPAI ralse funds for Arlin8ton PCC ènd are part of it. The funds raised and expenses incuried are Induded In the restricted FBbrlc Fund, The net fund5 raised during the year forthe benefft of the PCC were- Funds ralsed 2023 Ftsnos rojsed 2022 Ineom8 Membership irw* annual Dondtlons legaty fof churth path Nath)nal Lottery Commtsnity Fund 8Tint Garfkld Weston grant BefiefattTrustgr3nt E¥ents Insurance refijnd re storm dama8e Gfft ald tsx recovery InaTrm& r8lsed 530 570 730 4,310 io,oTrJ 10,000 io.ocHJ 3,752 9,2S6 874 38.048 E¥pense5 Fundrnlslng consultant Event èxpenses Storm damage repatr5 Consorvatlon expendltu Bank & Sum UP charges Domaln naTn* F05PA Brochure Natlonal Lottery grattt refund Expendityr• kncurred 11,02SI 1162) {2,9201 11211 (1061 11751 13.8301 1821 1141 11071 iio,0001 114.1011 f4.441) P4el In¢omo fory*at 33.607 Arlingiov Paroch*al Church C.oun¢il TftUSTEES ANNUAL REPOAY AND ANNUAI FINO liLIAL REPORT Fabrk Fund at oyoil2023 Fabrtc Fvnd 4t 3111212023 39 6,246 39￿53 44A95 Afterthe year end the £IO.OCQ6rantfrornthe National Lotterycornmuhlty Fund had to be repaldtothem asth* necessary permlssions tu carry outthe FWP)sed elettrlcal uKrade had rtot been obtsined w)thin the 12 np)nth grant util&ationtlrne limlL TRUSTEES li F.KI.AL REPORT AIID ANNUAI FINANCIAL Rf PORT Independent Examiner's Report to Arlington Parochial Church Council for the Year Ended 31st December 2023 This Is my report to the Parochial Church Coundl of the Ecclesiastical Parish IPCCI of 5t Pancras, Arlington, on the annual report for the year ended 31SI Derember 2023 set OLrt on pages 2 to 10. Respertlve responsibilities of trustees and examlner The PCC members are responsible for the preparation of the annual reports. The PCC members consider that an audit 15 not required for this year under section 144 of the Charities Act 2011 1.the Charities ACV'I and that an Independent examination 15 needed. It is my responsibllity to.. examine the accounts under section 145 of the Charitles Act, to follow the procedures laid down in the general Directions glven by the Charity Commission (under sectlon 145151{bl of the Charities Att, and to state whether partl¢ular matter5 have come to my attention. r Bas15 of Independent examlnerfs statement My examination was carried out in accordance with general Directions glven by the Charlty Commission. An examination includes a revlew of the accounting records kept by the charty and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and Seeking explanations from the trustees corb¢ernin8 any such matters. The procedures undertaken do not provide all the evidence that would be ￿qUired in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fal view and the report 15 limited to those matters set out in the Statement below. Independent examlner's ststement In tonneetion with my examination, no material matter5 have come to my attentlon which gives me cause to believe that in, any materlal respect: accouTrtlng records were not kept In accordance with section 130 of the Charitie5 Act or the accounts do not occord with the accounting records I have come across no other matters in connertion with the examination to which attentlon should be drawn In order to enable a proper understanding ot the accounts to be reached. Examlnerfs sl8nature Examiner's name A B Lewls-Grey Date Relevant professlonal quallficatlonls) or body Examinerfs address Barrister Flint House, The Street, Selmeston. BN26 6UD Arlington Parochial Church Couttcil TRUSTEES ANNUAL REPORT AND ANNUAL FINANCIAL REPOR Y St Pancras, Arlington Priest s annual report 2023 began with icy conditions on the roads and very low temperatures. resulting in reduced services in January and February. no services been held on the first and third Sundays of those months. During springtime many of the congregation were involved in the Bluebell Walk plant stall, and assisting during the village weekend in the café, kitchen, and with the mobility scooters. These duties are essential to our fundraising, and we remain grateful, as ever. to John Mccutchan, and to everyone who helps out. There was one wedding and one funeral service during the year. Other activities included the blessing of the annual village tractor run, a garden party in aid of Networx, a memorial service in November for Jessie Levett (held in the village hall}, and a pop-up museum about St Pancras at the village market, (thanks to Irene and Wendy) and a table at the Christmas Market in December. Two members of the congregation received Holy Communion outside of Sunday servI￿s, one monthly at home, and one quarterly at the care home in which she resides. We continue without a churchwarden: these duties are shared between the PCC members, and l am grateful to you all for your commitment and care. l am delighted that Mary Ann Harding has become our new treasurer and am grateful to her for her careful management of the finances. The year ended on a high note, with the required funding for building work almost reached. FOSPA is a fantastic partner: we owe them, collectively and as individuals, a debt of gratitude, with special mention to Irene Flynn for persevering with grant applications. Rev Shirley Pearce 19° April 2024 Deanery Synod report for APCM, April 2024. The meeting in June held in Firle church was one of the more interesting synods. We heard from Anna Glenton, who is a prison Chaplin at Lewes prison. She spoke passionately about her role and the role that churches could play in welcoming ex-prisoners to worship in their churches. It was a well-informed interesting talk . Also, we heard from Andrew Jackson who is Chaplain at the University of Sussex. and from Derreck lee-Philpott who as well as being an associate vicar at Seaford is Chaplain to the East Sussex Fire Services, where he was a senior fire service officer before ordination. Both spoke eloquently about their work and the needs of the people that they worked with. The September Synod held in Seaford was geared towards the finances of the Diocese and Archdeacon Martin spoke on the financial state of the parish share, and of the struggles some had to pay their way due to the cost of living and the recovery from the pandemic. The future seemed uncertain as to whether they could sustain the same levels of parish ministry. Donald Irrfine thanked the treasures and the congregations for their hard work and generosity, urging them to prioritise the Parish share in their Budgets. Gabrielle Higgens said that the parish share was to go up by 3.40/0 and the clergy income was to be increased by 50/0. The October Synod was held at Trinity ,Southover, and concentrated on education stating that 1 in 4 schools in England were C of E schools. There were 154 C of E schools in this Diocese with 38K children with parents and carers creating a huge mission field. There is a 5-page booklet "growing Partnerships, schools and parish churches" which offers resources on how the churches can support their local school. The first Synod of 2024 was held in February at St Leonards Denton. Unfortunately, due to road closures we couldn't attend but joined by Zoom. The deanery treasurer stated that the PMC for 2024 was £1,281,432. Offers received from treasurers so far amounted to £941 ,407 with one parish outstanding. There was an important note about the fact that if you weren't a registered charity you must register on the Trust Registration Scheme or accounts may be blocked or fined up to £5000. Michael Millar spoke on reader training with 6 readers starting so far, but Diocesan financial restraints have resulted in a pause on reader training for the next 2 years. It costs less than £4k to train a reader. This was deemed a helpful saving. The Synod did not agree, and Michael Miller was askad to take the sadness of the synod to the bishop. Michele Boys Janet Matthews Andy Williamson. Electoral Roll Report The Electoral Roll Report is up until AWÉI 2024.: There are 30 members on the 2024 Roll. Resident: 14, Non Resident.. 16 We have had no new members. Mrs Patsy Webb 16° April 2024