Bath Operatic and Dramatic Society Trustees Annual Report and Financial Statements l May 2023- 30 April 2024
INDEPENDENT EXAMINEWS REPORT TO THE TRUSTEES OF BATH OPERATIC AND DRAMATIC SOCIErY I report on the financlal statements forthe period l May 2023tD 30 April 2024 Respectlve responslblllties of Trustees and Emamlner The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not requId for thSs year (under Sectfon 14412) of the Charlties Act 20111 and that an independent examination Is requlred. It is my responsibility to.. Examine the financlal statements lundersection 145 of the 2011 Act): To follow the procedures laid down In the General Directions given by the Charlty Commlsslon (under Section 145151(bl of the 2011 Act: and To state whether particular matters have come to my attentlon. Basls of the Independent Examlners Report My examlnation was carrled out in accordance with the General Directions given by the Charity Commission. An examlnation Includes a revlew of the accounting records kept bythe Charlty and a comparison of the accounts presented with those records. It also includes consideration of any unusual Items or dlxlosures In the accounts, and seeklng explanatlons from you as Trustees concernin8 such matters. The procedure undertaken do not provide all the evidence that would be requlred In an audlt, and wnsequently I do not express an audlt oplnlon on the vlew 8lven by the accounts. Independent Examlner's Statement In connettlon wlth my examlnation, no matter has cometo my attentEon: I which 8ives reasonable cause to believe that. in any material respect, the requirement to keep accounting records in accordance with Settton 130 of the 2011 Art and to prepare accounts whlch accord wlth the accounting records and to comply wlth the accountlng requirements of the 2011 Act have not been met or; 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 2¥ o>.a£f.................... Independent Examiner Neil Munn
BATH OPERATIC AND DRAMATIC SOCIETY Statement of Financial Activities for the period I" May 2023 to 30th April 2024 Ipritr pericKI 16 March to 3 April 20231 Notes 2023 2024 INCOMING RESOURCES Incoming Resources from generated Funds Voluntary Income Activities for generating Funds Investment Income 6,281.63 119.18 316.83 3.788.53 Income from Charitable activities Other Incoming Resources 78.858.36 102,947.65 240.IXJ TOTAL INCOMING RESOURCES 79,175.19 113,376.99 RESOURCES EXPENDED Costs of generating voluntary income Charitable activities costs Charitable expenditure 145.02) 97.128.78 1,673.92 114,554.43 I(KJ.cK) TOTAL RESOURCES EXPENDED 97,083.76 116,328.35 NET INCOMING/IOUTGOINGI RESOURCES 117.908.571 {2.951.361 TOTALGENERAL PURPOSE FUND b/f 54.608.33 36.699.76 TOTALGENERAL PURPOSE FUND clf 36,699.76 33,748.40
BATH OPERATIC AND DRAMATIC SoCIy Balance Sheet at 3(yb April 2024 BALANCE SHEET 2023 2024 FIXEDA5SErs Property and Trophy 1.033.IX) 1.033.C CURRENT ASSSETS Debtors Cash at 8ank Investments at Building Society 77,120.05 41.379.34 36,347.44 20.634.83 11.054.06 TOTAL ASSETS 140.167.22 48,434.50 CURRENT UABILITIES Creditors 195,487.461 16,406.101 NETCURRENT ASSETS 44,679.76 42,028.40 io FUNDS 44.979.76 42,028.40 The Financial Statements were approved by the Trustees on 27th August 2024. and signed on their behalf by: .J?7' Trustee Trustee The Notes form part of these Financlal Statements
BATH OPEILATIC AND DRAMATIC SOCIETY Notes to the Financial Statements for the period I" May 2024 to 3tr' April 2024 I. ACCOUNTING POLICIES Accounting Convention The Financial Statements have been prepared under the historical cost convention, the Charities Act 2011 and the requirement of the Statement of Recommended Practice, Accounting and Reporting by Charities. Flnancial Reporting Standard Number I Exemption has been taken from preparing a cash flow statement on the 8rounds that the BODS qualilies as a small charity. Investment Income is included in the SOFA in the year in which it is receivable. Incoming Resources Donations and generatingfunds are Included In theyearln whlch they are receivable. Income and costs associated with our annual TRB Performance have been included on an accruals basis. Resources Expended All expenditure is included on an actruals basls and Is reco8nlsed when there Is a legal obligation to pay for expenditure. Where possible, costs are attributed to one of the functional Categorles of resources expended on the SOFA. NOTES 2023 2024 2 VOLUNTARY INCOME Donations Patrons Donations Member5hlp Subscription5 Gift Aid 202.87 636.05 3,885.Q) 1.557.71 6,281.63 3 ACnVIMES FOR GENERATING FUNDS Social Events 119.18 4 INVESTMENT INCOME Rent Interest 266.(Kl 50.83 316.83 3.192.IXI 596.53 3,788.53
BATH OPERATIC AND DRAMATIC SOCIETY th for the period I" May 2023 to 30 April 2024 Notes to the Financial Statements Icontinuedl NOTES 2024 5 INCOME FROM CHARITABLE AcllviTIES Theatre Royal production Christmas Contrrt A Little Night Music 78,858.36 93,912.79 9,034.86 102.947.65 78,858.36 6 OTHER INCOMING RESOURCES Compensation Audition Fees Reimbursement of Deposit 240.IJ) 240.(X) 7 COSTS OF GENERATING VOLUNTARY INCOME Hire of Premises Insurance Administration Expenses inc VAT 1,235.87 378.05 1,673.92 45.02 45.02 8 CHARITABLE AcfiviTIES COSTS Theatre Royal Production A Little Night Music Royaltie5 paid for Future Produrtions 96,278.78 850.CX) 106,793.11 5,573.32 2,188.CX) 114,554.43 97.128.78 9 CHARITA8LE EXPENDITURE ICM).(M) 10 FUNDS Legacies Drama, Social & Properties Centenary ReseNe I,6.[1 1,680.1XJ 5,OCKJ.(X) 8,280.CMJ 36.699.76 44.979.76 I,6. 1,680.CK) S,(JXJ. 8,280.CX) 33,748.40 42,028.410 General Purpose Fund df
Introduction This report Covers the period between l May 2023 to 30th April 2024. This is the first full year of the operation of Bath Operatic and Dramatic Society CIO. The annual accounts for the 2023-24 season have been independently examined are included in this report fordlscussion and approval at ourannual general meetin& following which they will be submitted to the Ch3rity Commission. Reference and Admlnlstrative detalls Name of the charlty: Bath Operatic and Dramatic Society Other names which the charlty uses: BODS Charfty reglstratlon number: 1202383 Address: 31 Elm Grove, Swainswick, BATH BAI 78A Trustees durlng report perlod.. Anna-marie Manley (Chair), Tim Conroy (Secretary), Penelope Davies (Treasurer). Structure, governance and management The Bath Operatic and Dramatic Society is a Charitable Incorporated Or8anisatlon, governed wlth an'association model, constitution. Our Society consists of acting members, non-actin8 members and life members Includin8 a President, Vice-Presidents and such other persons 3$ shall have rendered special services to BODS. Trustees for the CIO are elected by the membership at the Annual General Meetin8 {AGMI for a period of up to three years. Trustees are recruited through the society's membership and thev receive no remuneration fortheir role as trustees. The Charity's Trustees have complied with their duty to have due regard to the guidance on public beneh't by the Charrty Commission in exercising their powers or duties. An Executive Committee is elected at an Annual General Meetingofthe Membersthat is convened annually. The Executive Committee shall comprise a Chair, Vice-chair. Secretary, Treasurer, Membership Secretary and 3 further six ordinary members from the membership may be elected as well as vI-PreSidentS {should they wish to attend). All arrangements for productions land other events if appropriate) and oversight of the h'nances are the responsibility of the Executive Commlttee. The charity has no employees.
Objective and activities The BODS objettive is: The culkn'vation and performance of theatrical arts (music. drama and dance) and the encouragement of public interest in those arts. Achievement and performance We have achieved this objective by the production of Dolty Parton's 9 to 5 at the Theatre Royal, Bath in March 2024 and performances of A Little Night Music at The Mission Theatre in October 2023. Both productions required rehearsal and delivery of singing, dance and dramatic attin8 bv the membership. In addition, we have engaged in fundraising activities as vrfell as singing carols in Bath at Christmas time. Membership of the BODS is healthy and is accessible to both senior citizens and students due to the membershlp fee structure. Flnanclal review As settlement is post show, and expenses incurred before, we need to ensure that we have the reserves in place to deal with cash flow. Hence, we endeavourto keep a reserve equal to 50% of show expenditure, however following a 105s of £k13 on 9 to 5 this has further reduced our reserves. The Charity Trustees are actlvely pursuin8 OPPOrtunltSes to brin8 In addltlonal funds to the society. Our prlmary sources of funds are ticket sales, membership fees. gfft aid and patron's contributions, Anna-marie Manley Tim Conroy Penelope Davies Date 27th August 2024