Digitally Signed Document
Document ID: 9D9C75199A711A
## Document Details
|**Filename:**|HBC Report and Accounts 5 April 2025
FINAL.pdf|
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|**Client of:**|AP Accountancy Ltd|
## Signature Details
|**Name:**|Kevin Bettany|
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|**Email:**|kevin.bettany@gmail.com|
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|**Date & Time:**|10/11/2025 11:10:10 AM (GMT)|
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|**IP Address:**|217.35.214.210|
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|**Signing Statement:**|I confirm that the information contained in the
attached Report and Accounts is correct and the
Report and Accounts have been approved at a
meeting of the Trustees of Hartshill Bible Church
(CIO)|
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|**On behalf of:**|AP Accountancy Ltd|
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|**PDF digital certificate:**|IRIS Software Group Limited|
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Charity Registered Number: 1202377
**Hartshill Bible Church CIO Report and Accounts For the year ended 5 April 2025**
**Hartshill Bible Church CIO Report and Accounts for the year ended 5 April 2025**
## **Contents**
||**Page**|
|---|---|
|Trustees report|3|
|Statement of trustees responsibilities|7|
|Examiners report|8|
|Summary of receipts and payments|9|
|Statement of assets and liabilities|10|
|Notes to the accounts|11|
|Detailed analysis of receipts and payments|12|
|Analysis of funds|13|
Page | 2
**Hartshill Bible Church CIO Report and Accounts for the year ended 5 April 2025**
## **Trustees Report**
## **Name, registered office and constitution of the charity**
The full name of the charity Hartshill Bible Church CIO Charity registered number 1202377 HMRC registered number ZD34722 Charity address 31 Mayfield Avenue Newcastle–under–Lyme Staffordshire, ST5 2JR
## **Objectives and activities of the charity**
## _**The aims of the charity**_
1. The advancement of the Christian Faith in accordance with “Basis of Faith”, primarily but not exclusively within Hartshill and the surrounding neighbourhood.
2. Other such charitable purposes as shall in the opinion of the trustees further the work of the Church.
## _**Public benefit provided by the charity**_
The trustees have regard to the Charity Commission guidance on Public Benefit and planned their activities to ensure that they comply with the guidance. Details of how this is achieved are given in the “Summary of the main activities of the charity in relation to its objects”.
## _**Summary of the main activities of the charity in relation to its objects**_
## Church Meetings
Church Meetings We have held open meetings on Sunday mornings at the Willows School and these have also been transmitted through Zoom to the homes of those unable to physically attend. We meet in person twice a month on Sunday evening, the first and the third Sunday of each month. Hartshill Bible Church CIO Report and Accounts for the year ended 5 April 2025 Page | 4 Every Thursday we meet in person for Bible Study and group discussions. Several fellowship meals took place after the Sunday morning services. Ladies Prayer Meetings were held on Zoom on a fortnightly basis. Some of our church members attend monthly prayer meetings for DBI, Metropolitan Mission, Myanmar and WEC. Two church members business meetings were held during the period including an Annual General Meeting (AGM).
Page | 3
**Hartshill Bible Church CIO Report and Accounts for the year ended 5 April 2025**
## HBC IT Support
Church Members, Associate Members and Adherents are able to share news and ask for prayer and ask for help on the HBC WhatsApp. A Facebook page is also available and we post twice a month, each post reaching 210 people on average. The church website has information about HBC and its meetings and also provides access to recorded sermons via link to Spotify for Podcasters.
The Google profile registered 240 interactions on average every six months.
## Children’s Ministry
We provide a weekly Sunday School during the morning service for children aged of 6 and 13 years old.
## Missionary Ministry
HBC has provided financial support to benefit the charitable work and Christian ministry of Delhi Bible Institute (North India); Metropolitan Mission (South India); Evangelical Free Church of Myanmar; Morning Star (South Africa); Also people working in Japan and someone who has worked in Italy.
The church also supports the Christian Institute (UK).
## Pastoral Care
A number of church members are actively engaged in visiting those who are house-bound or in care. There is ongoing counselling of those who request assistance from the Pastor and Elders.
## **Trustees Report**
## **Structure, governance and management**
## _**Nature of “Governing Document” and constitution of the charity**_
All activities are now undertaken by Hartshill Bible Church CIO (1202377) and are carried out in accordance with the governing document.
The governing document of Hartshill Bible Church is the "Deed of Transfer” dated 5 September 2023 and the Church Constitution and Handbook adopted on 8 December 2022. The trustees meet on a formal basis as often as they deem necessary (at least quarterly) to fulfil their obligations under the Constitution and Charity Law to ensure the smooth running of Hartshill Bible Church.
Page | 4
**Hartshill Bible Church CIO Report and Accounts for the year ended 5 April 2025**
## **Financial review**
## _**Availability and adequacy of assets of each of the funds**_
The trustees are satisfied that the charity’s assets are available and adequate to fulfil the obligations in respect of each fund.
## _**Reserves**_
It is of paramount importance to the charity that it has the ability to meet its expenses, and accomplish long term expansion and growth to reach its goals.
The trustees monitor and review the appropriateness of reserves to enable the activities of the charity to continue.
## _**Transactions and financial position**_
The financial statements are set out on pages 9 to 13. The financial statements have been prepared on a receipts and payments basis, which is permitted for smaller charities. As stated in the introduction to this report, the trustees consider the financial performance of the charity during the year to have been satisfactory.
The Statement of Financial Activities shows net outgoing resources for the year of a revenue nature of £4,819 (prior year outgoing £21)
The total reserves at the end of the year stand at £79,463 (Prior Year £84,282)
Free unrestricted liquid reserves amounted to £79,463 (Prior Year (84,282)
Page | 5
**Hartshill Bible Church CIO Report and Accounts for the year ended 5 April 2025**
## **Trustees Report**
**The trustees of the charity during the period were:**
K Bettany I P Cozea J Kitching – appointed 18 April 2024
The trustees are all members of the charity.
## **The trustees of the charity at the date the report and accounts were approved were:**
K Bettany I P Cozea J Kitching
**Bankers**
The Co-operative Bank
## **Independent examiner**
Paul W J Evans FMAAT FCMA CGMA AP Accountancy Ltd Chartered Management Accountants 34 Birch Valley Road Kidsgrove Stoke-on-Trent, ST7 4GN
Page | 6
**Hartshill Bible Church CIO Report and Accounts for the year ended 5 April 2025**
## **Trustees Report**
## **Statement of trustees’ responsibilities**
The Charities Act requires the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is required to:-
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
- state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements.
The Trustees are also responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with regulations made under the Charities Act. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are also responsible for the contents of the trustees' report, and the responsibility of the independent examiner in relation to the trustees' report is limited to examining the report and ensuring that, on the face of the report, there are no inconsistencies with the figures disclosed in the financial statements.
This report was approved by the board of trustees on
## **K Bettany**
Elder and Chair of Trustees
Page | 7
**Hartshill Bible Church CIO Report and Accounts for the year ended 5 April 2025**
## **Independent Examiner's Report to the trustees of the charity**
## _**Report of the Independent Examiner to the trustees on the accounts of the Charity for the**_
_**year ended 5 April 2025.** (Rev October 2018)_
## _**Responsibilities and basis of report**_
As the Charity Trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## _**Independent examiners statement**_
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## _**The Examiner's relevant professional qualification or body:**_
Chartered Management Accountant
Paul W J Evans FMAAT FCMA CGMA AP Accountancy Ltd Chartered Management Accountants 34 Birch Valley Road Kidsgrove Stoke-on-Trent, ST7 4GN
The date on which my opinion is expressed is
Page | 8
**Hartshill Bible Church CIO Report and Accounts for the year ended 5 April 2025**
## **Statement of receipts and payments for the period**
|**Receipts**
Offerings and Gifts
Investment Income
**Total Revenue Receipts**
Capital Receipts
**Total Receipts from all sources**
**Payments**
_Direct Charitable Expenditure_
Payments relating directly to charitable
activities
Grants and donations
Administration
Governance
**Total Revenue Payments**
Capital payments
**Total Payments**
**Net receipts / (payments) in year**
**Transfer between funds**
**Net Surplus / (net deficit) for year**||Year to
05/04/2025
_Unrestricted_
_Funds_
£
41,064
1,230|Year to
05/04/2025
_Restricted_
_Funds_
£
0
0|Year to
05/04/2025
_Restricted_
_Funds_
£
0
0|Year to
05/04/2025
_Restricted_
_Funds_
£
0
0|Year to
05/04/2025
_Total_
_Funds_
£
41,064
1,230|Period to
05/04/2024
_Total_
_Funds_
£
24,359
411|
|---|---|---|---|---|---|---|---|
|||||||||
|||||||||
|||**42,294**|||**0**|**42,294**|**24,770**|
|||0|||0|0|0|
|||**42,294**|||**0**|**42,294**|**24,770**|
|||38,406
5,386
2,397
924|||0
0
0
0|38,406
5,386
2,397
924|20,063
3,168
857
704|
|||**47,113**|||**0**|**47,113**|**24,791**|
|||0|||0|0|0|
|||**47,113**|||**0**|**47,113**|**24,791**|
|||||||||
|||(4,819)
0|||0
0|(4,819)
0|(21)
0|
|||**(4,819)**|||**0**|**(4,819)**|**(21)**|
Page | 9
**Hartshill Bible Church CIO**
## **Report and Accounts for the year ended 5 April 2025**
## **Statement of assets and liabilities at the end of the period**
|**Cash funds**
Cash funds and bank balances at start of
year
Surplus / (Deficit) on receipts and
payments account
Cash funds before transfers
Transfer from Unincorporated Charity
**Cash and bank balances at end of**
**period**
**Other Assets**
**_Description of asset_**
Gift Aid Recoverable
**Total value of other assets**
**Liabilities**
**_Description of Liabilities_**
Examiners Fee
**Total value of liabilities**
**Total Assets less Liabilities**||Year to
05/04/2025
_Unrestricted_
_Funds_
£
84,282
(4,819)|Year to
05/04/2025
_Restricted_
_Funds_
£
0
0|Year to
05/04/2025
_Restricted_
_Funds_
£
0
0|Year to
05/04/2025
_Restricted_
_Funds_
£
0
0|Year to
05/04/2025
_Total_
_Funds_
£
84,282
(4,819)|Period to
05/04/2024
_Total_
_Funds_
£
0
(21)|
|---|---|---|---|---|---|---|---|
|||||||||
|||||||||
|||79,463
0|||0
0|79,463
0|(21)
84,303|
|||**79,463**|||**0**|**79,463**|**84,282**|
|||5,169|||0|5,169|4,217|
|||**5,169**|||**0**|**5,169**|**4,217**|
|||704|||0|704|504|
|||**704**|||**0**|**704**|**504**|
|||||||||
|||**83,928**|||**0**|**83,928**|**87,995**|
J Kitching Trustee Approved by the board of trustees on
Page | 10
**Hartshill Bible Church CIO Report and Accounts for the year ended 5 April 2025**
## **Notes to the accounts**
## _**1. Basis of accounting**_
Receipts and payments accounts are statements that summarise the movement of cash into and out of the charity during the financial year. In this context “cash” includes cash equivalents, for example bank accounts where cash can be readily withdrawn to pay for debts as they become due. These are permitted for a Charitable Incorporated Organisation which meets the criteria laid down in the Charities Act 2011
A Receipts and Payments basis does not account for debtors, creditors, accruals and prepayments, but such a presentation is permitted by law for smaller Charitable Incorporated Organisations.
## _**2. The nature and purpose of each fund**_
Restricted funds comprise monies received for specific purposes, as laid down by the donor. Appropriate expenditure is allocated against such funds.
Unrestricted funds are those funds which are available for the general purposes of the charity.
## _**3. Trustee remuneration**_
No trustee receives remuneration for their services as a trustee of the charity.
All trustees are reimbursed where appropriate for expenditure incurred on behalf of the charity or services provided to the charity. These expenses are included in the receipts and payments accounts in the appropriate category.
## _**4. Salaries and wages**_
|Gross salaries and employers National Insurance
Pension costs
Average number of full time employees in period||Year to
05/04/2025
£
33,084
805
33,889
1.0||Period to
05/04/2024
£
17,439
383|
|---|---|---|---|---|
|||||17,822|
|||||1.0|
The above amounts are included in the receipts and payments accounts in the "payments relating directly to charitable activities".
The charity complies with the auto enrolment pension legislation and makes contributions as required.
## _**5. Taxation**_
The charity is not liable to tax on its charitable income.
Page | 11
**Hartshill Bible Church CIO Report and Accounts for the year ended 5 April 2025**
## **Notes to the accounts**
## _**6. Analysis of receipts and payments**_
|Year to
05/04/2025
_Unrestricted_
_Funds_
**Receipts**
Donations
36,717
Gift Aid recovered
4,347
**41,064**
Investment
Income
1,230
**Total Receipts**
**42,294**
**Payments**
**_Payments relating directly to charitable activities_**
Gross wages and salaries inc Pensions
33,889
Resource Costs
152
Visiting Speakers
181
Equipment expensed
0
Training and conferences
177
**34,399**
**_Premises Costs_**
Rent payable
3,720
Insurance
287
**4,007**
**_General administrative expenses_**
Subscriptions
2,077
Advertising and PR
200
Sundry expenses
120
**2,397**
**_Grants paid_**
Grants paid to individuals
1,686
Grants paid to institutions
3,700
**5,386**
**_Governance costs_**
Examiners Fees
504
Other Legal and Professional Fees
420
**924**
**Total Payments**
**47,113**|Year to
05/04/2025
_Unrestricted_
_Funds_
36,717
4,347|Year to
05/04/2025
_Restricted_
_Funds_|Year to
05/04/2025
_Restricted_
_Funds_|Year to
05/04/2025
_Restricted_
_Funds_|Year to
05/04/2025
_Total_
_Funds_
36,717
4,347
**41,064**
1,230
**42,294**
33,889
152
181
0
177
**34,399**
3,720
287
**4,007**
2,077
200
120
**2,397**
1,686
3,700
**5,386**
504
420
**924**
**47,113**||Period to
05/04/2024
_Total_
_Funds_
24,359
0|
|---|---|---|---|---|---|---|---|
|||||||||
|||||||||
||**41,064**
1,230|||**0**|||**24,359**
411|
||**42,294**|||**0**|||**24,770**|
||||||||17,822
178
0
85
0|
||**34,399**|||**0**|||**18,086**|
||3,720
287||||||1,712
266|
||**4,007**|||**0**|||**1,978**|
||2,077
200
120||||||823
24
10|
||**2,397**|||**0**|||**857**|
||1,686
3,700||||||918
2,250|
||**5,386**|||**0**|||**3,168**|
||504
420||||||420
284|
||**924**|||**0**|||**704**|
|||||||||
||**47,113**|||**0**|||**24,792**|
Page | 12
**Hartshill Bible Church CIO Report and Accounts for the year ended 5 April 2025**
## **Notes to the accounts**
## _**7. Analysis of funds at the end of the period**_
|Restricted funds
General fund
_Transfer between_
_funds_
**Total**
**Funds**||_Balance_
_at 5 Apr_
_2024_
£|_Balance_
_at 5 Apr_
_2024_
£|_Receipts_
£|_Payments_
£|_Transfer_
_Between_
_Funds_
£|_Transfer_
_Between_
_Funds_
£|_Balance_
_at 5 Apr_
_2025_
£|_Balance_
_at 5 Apr_
_2025_
£|
|---|---|---|---|---|---|---|---|---|---|
|||_at_||||||_at_||
|||||||||||
||||0|0|0||0||0|
|||||||||||
|||84,282||42,294|(47,113)||0|79,463||
|||0||0|0||0|0||
|||**84,282**||**42,294**|**(47,113)**||**0**|**79,463**||
## _**8. Analysis of Grants to the end of the period**_
|**Grants to Institutions**
The Christian Institute
DBI Partners UK
Morning Star Childrens Centre
Evangelical Free Church Myanmar
Slavic Gospel Association
Metropolitan Mission
**Total Grants to Institutions**
**Grants to**
**Individuals**
**Total Grants in**
**Period**||Year to
05/04/2025
_Unrestricted_
_Funds_
£
1,200
600
600
550
150
600|Year to
05/04/2025
_Unrestricted_
_Funds_
£
1,200
600
600
550
150
600|Year to
05/04/2025
_Restricted_
_Funds_
£
0
0
0
0
0
0|Year to
05/04/2025
_Restricted_
_Funds_
£
0
0
0
0
0
0|Year to
05/04/2025
_Restricted_
_Funds_
£
0
0
0
0
0
0|Year to
05/04/2025
_Total_
_Funds_
£
1,200
600
600
550
150
600|Year to
05/04/2025
_Total_
_Funds_
£
1,200
600
600
550
150
600|Period to
05/04/2024
_Total_
_Funds_
£
600
300
450
600
0
300|Period to
05/04/2024
_Total_
_Funds_
£
600
300
450
600
0
300|
|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||
||||||||||||
||||3,700|||0||3,700||2,250|
||||||||||||
||||1,686|||0||1,686||918|
||||||||||||
||||**5,386**|||**0**||**5,386**||**3,168**|
Page | 13