Trustees Report and Financial Statements
For the year ended 31 March 2024
Kidlington Concert Brass Band - Charity No. 1202333
KIDLINGTON CONCERT BRASS BAND
Charity Information
Charity Number 1202333
Trustees at 31 March 2023
Chair: Mr J Underwood Treasurer: Mr T James CPFA General Secretary: Mrs C Elderfield Contest Secretaries: Mr N Abbott Mrs T Abbott Committee Officers: Mr D Taylor Ms D Scott Mr N Watson
Trustees retired during 2023/24 Committee Officers: Mr H Leafe Mr J Adcock
Treasurer(s) in financial year Thomas James CPFA
Registered Address
Kidlington Band Hall High Street Kidlington Oxfordshire OX5 2DN
Independent Examiner
Kathy Wilcox CPFA
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Kidlington Concert Brass Band - Charity No. 1202333
TABLE OF CONTENTS
| TABLE OF CONTENTS | |
|---|---|
| Trustees’ Report for the year ended 31 March 2024 | 4 |
| Independent Examiner’s Report | 8 |
| Statement of Income and Expenditure | 9 |
| Balance Sheet | 11 |
| Statement of Cash Flow | 13 |
| Notes to the Financial Statements | 14 |
| Appendix 1 - Detailed Statement of Income and Expenditure | 18 |
| Appendix 2 - Account Code Definitions | 20 |
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Kidlington Concert Brass Band - Charity No. 1202333
Trustees’ Report for the year ended 31 March 2024
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements.
Objectives and activities
The charity’s objectives are:
a) to advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public events.
b) to provide facilities which promote the practice or enjoyment of the art of music for recreation or other leisure time occupation and to make them available in the interests of social welfare to individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large with the object of improving conditions of life.
Public Benefit Statement
The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities they should undertake.
During the year, Kidlington Concert Brass Band has carried out its duty with regard to the objectives of the charity including performing in the immediate locality of the band.
Achievements and performance
This financial year has seen the band begin to operate as a charity and to continue to develop as an organisation. The highlight of the year has been a 2nd placing at the London & Southern Counties Regional Championships in March 2024, the culmination of a year of work by the trustees, musical director and members with a strong focus on the quality of performance. This earned the band an invitation to perform at the National Finals competition in Cheltenham in September 2024.
The band has had the busiest year since the pandemic and is looking forward to this being maintained going forward, with an exciting programme of events and competitions planned for 2024/25 financial year.
The band’s hall also continues to be used on a regular basis with some additions to long-term agreements in the year. The hall continues to be maintained and developed with notable improvements this year in storage, hot water, and the addition of internet access.
Financial review
This year has seen a stabilisation of the band’s finances post pandemic giving a clear picture of the ongoing position, which now allows a full understanding of the future position. We continue to review the finances in detail at each trustee meeting, comparing actuals and forecasts against the budget set for the year. The budget for 2023/24 set a balanced budget for the year as the expected position given anticipated income and expenditure.
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Kidlington Concert Brass Band - Charity No. 1202333
Expenditure has been £2.4k higher than budgeted mainly due to an increase in the cost of deputy players due to current vacancies in the band needing to be covered at performances. Musical Director costs have also increased, due mainly to fewer cancelled rehearsals which is a positive step. These have been offset by higher than expected donations leading to higher Gift Aid receipts.
Although this means that the charity ends the year with a healthy cash balance of £34k there remain challenges for the charity’s finances over the longer-term with an actual in year deficit of £2.4k. In the coming years challenges mainly relate to meeting inflation in costs (particularly utilities), limited inflation on income and the cost of players where we have vacancies or players required for engagements or contests; particularly percussionists. We have increased the hourly rate to hire the hall for 24/25, continue to target increasing occupancy, and have successfully applied for charity status allowing the band to benefit from £1,614.82 of Gift Aid in the year.
Despite taking action over the last couple of years, for 2024/25 it has been necessary to target some savings, increasing donations and a more substantial increase in subscriptions following a benchmarking exercise. Having done this it is anticipated that the charity will operate with a realistic and balanced budget, but with some risks. Income increases include, increasing occupancy of the hall to increase lettings income and continue the work to formalise the car park hire agreement with St John’s Ambulance and including an inflationary measure in that agreement, although it has been possible to agree to an increase for 2024/25. The charity needs to increase audience numbers at concerts to increase this source of income. Overall the position puts the charity in a strong financial position for the coming year, with the ability to continue to invest in music, the hall, and promoting our own events.
Principal Funding Sources
The main sources of funding for the charity in 2023/24 have been hall and car park hire income of £19.5k, income from performances of £5.6k with subscriptions and Gift Aid contributing £3.1k. Member donations contributed £6.8k of income, but are due to donation of expenses and therefore result in an offsetting expense.
Principal Outgoings
The main outgoing of the organisation is on high quality musical directors costing £11.7k and deputy musicians costing £8.7k. Other significant costs include building running costs of £3.3k and insurance £1.6k. The cost of putting on concerts was £1.6k.
Reserves Policy Summary
The charity has agreed to hold reserves to manage the impact of risks to the organisation. These relate to Contingency, Cash-flow, Commitments, Conservation, and Closure. As part of this policy the charity has considered the issues under each of these categories in determining the amount of funds which need to be held in reserve to mitigate the risks, or to ensure existing and future calls on reserves will be met when they fall due.
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Kidlington Concert Brass Band - Charity No. 1202333
The policy aims to ensure that the charity is able to continue to operate should these occur. In general the charity believes that funds should be used within a reasonable time of being received for the benefit of the charity's beneficiaries, but this needs to be balanced against the future viability of the organisation and the long-term objectives of the organisation.
The full reserves policy is available on the charity’s website.
Summary of Risks
| Summary of Risks | |
|---|---|
| Risk/Item | Weighted Sum Required |
| Contingency | £13,500 |
| Cash-flow | £8,000 |
| Commitment | £15,000 |
| Conservation | £0 |
| Closure | £11,500 |
| Total | £48,000 |
Risk Assessment
The cash balance held by the charity as at 31 March 2024 was £33,889, although this is lower than the weighted risk above, it is acknowledged that the probability of a significant number of the above risks occurring simultaneously is low and therefore it is believed that the balances held are sufficient but that there is some potential risk.
Structure, governance and management
Kidlington Concert Brass Band is a charitable incorporated organisation (CIO) registered in England and established on 15 March 2023. The governing documents are the charity’s constitution.
The trustees who served during the year and up to the date of signature of the financial statements were:
Mr J Underwood Mr T James Mrs C Elderfield Mr N Abbott Mrs T Abbott Mr D Taylor Ms D Scott Mr N Watson Mr H Leafe - resigned October 2023 Mr J Adcock - resigned November 2023
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Kidlington Concert Brass Band - Charity No. 1202333
As set out in our constitution at each annual general meeting at least one third of the Trustees must retire from office and may serve a maximum term between elections of 3 years. Any vacancies may be filled by the decision of the members at the annual general meeting; any vacancies not filled at the annual general meeting may be appointed either be appointed by the members of charity trustees at any time, but where they do so they are required to retire at the next annual general meeting.
The Trustees of the charity meet monthly and manage the running of the charity.
The trustees' report was approved by the Trustees.
Mr J Underwood Chair of Trustees Dated: 7 May 2024
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Kidlington Concert Brass Band - Charity No. 1202333
Independent Examiner’s Report
I report to the committee on my examination of the Kidlington Concert Brass accounts for the financial year ended 31 March 2024.
No material matters have come to my attention in connection with the examination which give me cause to believe that in any material respect the accounts did not accord with the accounting records.
I have not verified the cash balance during the examination but as set out in the Financial Management & Accounting Policy a minimal balance is held.
Kathy Wilcox CPFA 8 Harley Road, Oxford, OX2 0HR
28 April 2024
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Kidlington Concert Brass Band - Charity No. 1202333
Statement of Income and Expenditure
For the year ending 31 March 2024.
| Income Carolling and Donations Concert Income Contest Prize Money Engagements Gift Aid Hall & Car Park Hire Instrument Income Subscriptions Interest Misc Total Income |
2023/24 £7,366.15 £3,109.85 £125.00 £2,385.26 £1,614.82 £19,533.58 £130.00 £1,496.00 £109.78 £0.01 £35,870.45 |
2022/23 £312.47 £2,580.00 £0.00 £1,650.00 £0.00 £18,151.39 £122.50 £1,389.50 £0.00 £0.00 |
|---|---|---|
| £24,205.86 |
| 2023/24 | 2022/23 | ||
|---|---|---|---|
| Expenses | |||
| Band Hall Expenses | £3,251.82 | £1,811.07 | |
| Concert Hall Hire | £1,100.00 | £1,230.00 | |
| Concert Expenses | £183.96 | £21.56 | |
| Contest Entry Fees | £790.50 | £627.00 | |
| Dep Musicians | £8,720.58 | £5,325.94 | |
| Equipment | £84.99 | £140.52 | |
| Gifts and Awards | £80.00 | £130.00 | |
| Instrument Expenses | £500.00 | £2,573.95 | |
| Insurance | £1,589.13 | £1,503.64 | |
| Legal Costs | £0.00 | £840.00 | |
| Licences | £159.88 | £146.68 | |
| Marketing | £332.77 | £393.21 | |
| Member Expenses | £6,889.23 | £0.00 | |
| Membership Fees | £144.00 | £140.00 | |
| Music | £437.10 | £875.28 | |
| Musical Director Fees | £11,745.20 | £8,829.60 | |
| Office Expenses | £107.39 | £58.44 | |
| Payment Processing Fees | £48.54 | £56.84 | |
| Player Registration Fees | £154.90 | £168.65 | |
| Training & Governance | £0.00 | £180.00 | |
| Transfers to or from reserve | 6 | -£500.00 | £0.00 |
| Trophies | £12.00 | £140.48 | |
| Utilities | £1,731.27 | £1,414.35 |
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Kidlington Concert Brass Band - Charity No. 1202333
| Van Hire Venue Hire Total Expenses Net Surplus/(Deficit) |
2023/24 £523.57 £254.00 £38,340.83 -£2,470.38 |
2022/23 £338.60 £196.25 |
|---|---|---|
| £27,142.06 | ||
| -£2,936.20 |
Notes:
Concert income represents income from self-promoted concerts, whereas engagement income relates to income where the charity has been booked to perform.
All funds are unrestricted.
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Kidlington Concert Brass Band - Charity No. 1202333
Balance Sheet
As at 31 March 2024
| As at 31 March 2024 | As at 31 March 2023 | ||
|---|---|---|---|
| Fixed Assets | |||
| 0 | 0 | ||
| Total Fixed Assets | 0 | 0 | |
| Current Assets | |||
| Cash and Bank | |||
| Cash Float | £50.00 | £50.00 | |
| Cash on Hand | £40.51 | £98.31 | |
| Cheques written not cleared | £0.00 | £0.00 | |
| PayPal | £19.52 | £0.00 | |
| NatWest Business Reserve | £30,109.78 | £0.00 | |
| NatWest Current Account | £3,670.16 | £0.00 | |
| Barclays Current Account | £0.00 | £37,485.85 | |
| Total Cash and Bank | £33,889.97 | £37,634.16 | |
| Other Current Assets | |||
| Accounts Receivable | 2 | £66.00 | -£116.40 |
| Un-invoiced Income | 2 | £142.33 | £28.35 |
| Prepaid Expenses | 2 | £1,306.54 | £1,176.95 |
| Total Other Current Assets | £1,514.87 | £1,088.90 | |
| Total Current Assets | £35,404.84 | £38,723.06 | |
| Total Assets | £35,404.84 | £38,723.06 |
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Kidlington Concert Brass Band - Charity No. 1202333
| As at 31 March 2024 | As at 31 March 2023 | ||
|---|---|---|---|
| Liabilities | |||
| Current Liabilities | |||
| Accounts Payable | 3 | £717.34 | £953.18 |
| Unbilled Expense Liability | 3 | £31.00 | £163.00 |
| Unearned Income | 3 | £20.00 | £0.00 |
| Total Current Liabilities | £768.34 | £1,116.18 | |
| Long-term Liabilities | |||
| Long-term Liabilities | £0.00 | £0.00 | |
| Total Long-term Liabilities | £0.00 | £0.00 | |
| Total Liabilities | £768.34 | £1,116.18 | |
| Equity | |||
| Profit for all Prior Years | £26,422.19 | £29,358.39 | |
| Current Year Profit | -£2,470.38 | -£2,936.20 | |
| Instrument Reserve | 6 | £424.00 | £924.00 |
| CharityEquity | £10,260.69 | £10,260.69 | |
| Total Equity | £34,636.50 | £37,606.88 | |
| Total Equity & Liabilities | £35,404.84 | £38,723.06 |
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Kidlington Concert Brass Band - Charity No. 1202333
Statement of Cash Flow
For the year ending 31 March 2024
| Operating Activities Sales Purchases Net Cash from Operating Activities Investing Activities Net Cash from Investing Activities Financing Activities Net Cash from Financing Activities Overview Starting Balance Gross Cash Inflow Gross Cash Outflow Net Cash Change Ending Balance |
2023/24 £35,594.07 -£39,338.26 -£3,744.19 £0.00 £0.00 £0.00 £0.00 £37,634.16 £36,120.85 £39,865.04 -£3,744.19 £33,889.97 |
2022/23 £24,683.11 -£26,134.65 |
|---|---|---|
| -£1,451.54 £0.00 |
||
| £0.00 £0.00 |
||
| £0.00 £39,085.70 £24,840.67 £26,292.21 |
||
| -£1,451.54 | ||
| £37,634.16 |
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Kidlington Concert Brass Band - Charity No. 1202333
Notes to the Financial Statements
1. Accounting Policies
Charity Information
Kidlington Concert Brass Band is a Charitable Incorporated Organisation registered with the Charities Commission.
1.1 Accounting Convention
Accounts are produced on an accruals basis. Financial statements are prepared in sterling.
1.2 Going Concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable Funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
1.4 Incoming Resources
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. Cash is recognised on receipt.
1.5 Resources Expended
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
1.6 Prior Year
Prior year information is provided for information, however this relates to the period before the organisation was a registered charity and therefore is not directly comparable, but does allow a meaningful comparison to be made.
2 Debtors: Amounts falling due within one year
Accounts Receivable
Description
Amount
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Kidlington Concert Brass Band - Charity No. 1202333
Subscriptions Due 66.00
This is overdue, but expected to be paid in April 2024.
Prepaid Expenses
| Description | Amount |
|---|---|
| Insurance Premium | £1,236.54 |
| BBP Registration 2 Year Payment | £70.00 |
Uninvoiced Income
| Description | Amount |
|---|---|
| Hall Hire | £17.33 |
| Regional Contest Prize Money | £125.00 |
3 Creditors: Amounts falling due within one year
Accounts Payable
| Description | Amount |
|---|---|
| Conductors | £100.00 |
| Players | £515.30 |
| Utilities | £123.92 |
| Utilities Paid in Advance | -£21.88 |
Of this amount none of the amounts are currently overdue.
Unbilled Expense Liability
| Description | Amount |
|---|---|
| Gas | £31.00 |
Unearned Income
| Description | Amount |
|---|---|
| 15 |
Kidlington Concert Brass Band - Charity No. 1202333
Spring Concert 2024 Tickets Sold £20.00
4 Non-recurring Expenditure
| Description | Amount |
|---|---|
| Instrument Purchases | £500.00 |
5 Non-recurring Income
| Description | Amount |
|---|---|
| None | £0.00 |
6 Reserves
Following the receipt of insurance funds a number of years ago it was decided to set up a ring-fenced earmarked reserve for instruments. The below statement shows the movements on this reserve during 2023/24.
| Description | Amount |
|---|---|
| Brought forward reserve balance | £924.00 |
| Instrument Purchases | -£500.00 |
| Net Reserve Movement | -£500.00 |
| Carry forward reserve balance | £424.00 |
7 Fixed Assets
A decision has been taken not to include certain items as fixed assets in the accounts. Items discounted are:
Instruments
On the basis that the majority of the charity’s instruments are of an age that they would have been fully depreciated, these have been excluded. It is also not considered that this would add to the usefulness of the accounts to the band members.
Music
Individual pieces of music would not be of a significant value to warrant capitalising, but collectively the library could be considered as having a significant value. Much of the music
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Kidlington Concert Brass Band - Charity No. 1202333
is of an age that it would have been fully depreciated. It is also not considered that this would add to the usefulness of the accounts to the charity members.
Band Hall
The band hall is not held as an asset as it is held by trustees on behalf of the charity. Historically this was due to the organisation not being a legal entity. Now that the organisation is a charitable incorporated organisation this position may be reviewed, but as at the date of this report there is no change. The charity does finance the upkeep and day-to-day running of the hall and therefore the charity retains liabilities in relation to the hall.
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Kidlington Concert Brass Band - Charity No. 1202333
- Appendix 1 Detailed Statement of Income and Expenditure
For the period 1 April 2023 to 31 March 2024
| 2023/24 | 2022/23 | |
|---|---|---|
| Income | ||
| Car Park Hire | £9,699.00 | £8,760.00 |
| Carolling and Donations | £476.02 | £312.47 |
| Concert Income | £2,852.35 | £2,580.00 |
| Concert Refreshment Income | £257.50 | £0.00 |
| Contest Prize Money | £125.00 | £0.00 |
| Engagements | £2,385.26 | £1,650.00 |
| Grants | £0.00 | £0.00 |
| Gift Aid | £1,614.82 | £0.00 |
| Hall Hire - Regular | £9,712.27 | £9,254.89 |
| Hall Hire - One-off | £122.31 | £136.50 |
| Instrument Hire Income | £130.00 | £122.50 |
| Instrument Sale | £0.00 | £0.00 |
| Insurance Claim Income | £0.00 | £0.00 |
| Interest | £109.78 | £0.00 |
| Member Donations | £6,890.13 | £0.00 |
| Misc Income | £0.01 | £0.00 |
| Subscriptions | £1,496.00 | £1,389.50 |
| Tour | £0.00 | £0.00 |
| Uncategorized | £0.00 | £0.00 |
| Total Income | £35,870.45 | £24,205.86 |
| 2023/24 | 2022/23 | |
| Expenses | ||
| Banking Fees | £0.00 | £0.00 |
| Building Maintenance | £2,097.95 | £1,187.57 |
| Business Rates | £266.23 | £0.00 |
| Card Processing Fees | £17.44 | £4.92 |
| Cleaner | £675.00 | £623.50 |
| Concert Hall Hire | £1,100.00 | £1,230.00 |
| Concert Expenses | £24.11 | £21.56 |
| Concert Refreshments Expenses |
£159.85 | £0.00 |
| Contest Entry Fees | £790.50 | £627.00 |
| Dep Musicians - Concerts | £3,380.42 | £2,606.24 |
| Dep Musicians - Contests | £5,340.16 | £2,719.70 |
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Kidlington Concert Brass Band - Charity No. 1202333
| 2023/24 | 2022/23 | ||
|---|---|---|---|
| Electricity | £606.65 | £414.00 | |
| Equipment | £84.99 | £140.52 | |
| Gas | £646.39 | £782.46 | |
| Gifts and Awards | £80.00 | £130.00 | |
| Instrument Purchase | £500.00 | £264.98 | |
| Instrument Repairs | £0.00 | £2,308.97 | |
| Insurance | £1,589.13 | £1,503.64 | |
| Internet | £212.64 | £0.00 | |
| Legal Costs | £0.00 | £840.00 | |
| Licences | £159.88 | £146.68 | |
| Marketing | £332.77 | £393.21 | |
| Member Expenses | £6,889.23 | £0.00 | |
| Membership Fees | £144.00 | £140.00 | |
| Misc Expenditure | £0.00 | £0.00 | |
| Music | £437.10 | £875.28 | |
| Musical Director Fees | £10,351.20 | £6,800.00 | |
| Musical Director Fees - Deps | £1,394.00 | £2,029.60 | |
| Office Expenses | £62.89 | £31.99 | |
| PayPal Processing Fees | £16.42 | £28.92 | |
| Player Registration Fees | £154.90 | £168.65 | |
| Postage | £44.50 | £26.45 | |
| Training & Governance | £0.00 | £180.00 | |
| Transfers to or from reserve | 6 | -£500.00 | £0.00 |
| Trophies | £12.00 | £140.48 | |
| Uncategorized Expense | £0.00 | £0.00 | |
| Van Hire | £523.57 | £338.60 | |
| Venue Hire | £254.00 | £196.25 | |
| Waste Disposal | £201.50 | £195.00 | |
| Water | £276.73 | £22.89 | |
| Yapsody Processing Fees | £14.68 | £23.00 | |
| Tour | £0.00 | £0.00 | |
| Total Expenses | £38,340.83 | £27,142.06 | |
| Net Surplus/(Deficit) | -£2,470.38 | -£2,936.20 |
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Kidlington Concert Brass Band - Charity No. 1202333
Appendix 2 - Account Code Definitions
| Income | |
|---|---|
| Car Park Hire | Income received in relation to the use of the band hall car park. |
| Carolling and Donations | Income received in the form of donations, mainly related to carolling |
| Concert Income | Income received from the sale of tickets for concerts promoted by the charity. |
| Concert Refreshment Income | Income from sales of refreshments at concerts. |
| Contest Prize Money | Income received relating to contests prizes. |
| Engagements | Income received from other organisations in return for a performance by the charity. |
| Grants | Income related to grants from other organisations. |
| Gift Aid | Income received from HMRC relating to Gift Aid claims. |
| Hall Hire - Regular | Income received in relation to the use of the band hall, specifically from those who regularly hire the hall. |
| Hall Hire - One-off | Income received in relation to the use of the band hall, specifically from those who irregularly hire the hall or do so as a one-off. |
| Instrument Hire Income | Income received relating to the hire of instruments to individuals or other organisations. |
| Instrument Sale | Income received relating to the sale of charity instruments. This income may be transferred to the instrument reserve - see below. |
| Insurance Claim Income | Income received in relation to an insurance claim. |
| Interest | Interest received on bank deposits or investments. |
| Member donations | Donations received from members of the charity. |
| Misc Income | Other income which cannot be categorised and is immaterial. |
| Subscriptions | Income received from members of the charity in relation to their subscription payments. |
| Tour | Income received in relation to a tour, offsets against the expenditure line. |
| Uncategorized | Income which has not been categorised. This should usually be zero. |
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Kidlington Concert Brass Band - Charity No. 1202333
| Expenses | |
|---|---|
| Banking Fees | Feespaid in relation to banking,e.g. bank charges for beingoverdrawn,cancelled cheques etc. |
| Building Maintenance | Expenses incurred in maintainingor improvingthe band hall and carpark. |
| Business Rates | Payments relatingto business rates. |
| Card Processing Fees | Feespaid in relation toprocessingcardpayments, currentlySumUpcharges. |
| Cleaner | Feespaid to the band hall cleaner. |
| Concert Hall Hire | Expenses related to hiringof concert halls(e.g. Exeter Hall). |
| Concert Expenses | Expenses related to organisation of concerts(e.g.printing programmes). |
| Concert Refreshment Expenses | Expenses related to thepurchase of refreshments to be used atperformances. |
| Contest Entry Fees | Contest Entryexpenses. |
| Dep Musicians - Concerts | Fees and expensespaid to musicians for concerts. |
| Dep Musicians - Contests | Fees and expensespaid to musicians for contests. |
| Electricity | Utilitycost. |
| Equipment | Any purchase of equipment which is not an instrument or related to buildingmaintenance. |
| Gas | Utilitycosts. |
| Gifts and Awards | Expenses related to annual awards,or long-servicegifts. |
| Instrument Purchase | Expenses related to thepurchase of new or used instruments. |
| Instrument Repairs | Expenses related to the repair or refurbishment of instruments. |
| Insurance | Expenses related to the cost of insurances e.g.public liability, buildings, employers liability. |
| Internet | Expenses related to the cost of internet in the band hall. |
| Legal Costs | Expenses related topayingfor legal advice or meetinganylegalpayments. |
| Licences | Expenses related to anylicences required e.g.performingrights society.. |
| Marketing | Expenses related to the marketingof the charityandperformances. E.g. websites andphysical and digital marketingsuch as social media |
| Member Expenses | Expenses incurred bymembers of the charityor trustees relatingto the deliveryof charitybusiness e.g. mileage claims. |
| Membership Fees | Membershipof other organisations such as ODBBA and BBE. |
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Kidlington Concert Brass Band - Charity No. 1202333
| Misc Expenditure | Other expenditure which cannot be categorised and is immaterial. |
|---|---|
| Music | Expenses relatingto thepurchase orprintingof music. |
| Musical Director Fees | Expenses relatingto regular musical director(s)fees. |
| Musical Director Fees - Deps | Expenses relatingto depmusician directors fees. |
| Office Expenses | Printing,stationeryetc. |
| PayPal Processing Fees | Costs relatingto PayPalprocessingfees. |
| Player Registration Fees | Costs relatingto the registration ofplayers with Brass Band Players for competitions. |
| Postage | Cost ofpostage. |
| Training & Governance | Expenses related to anytrainingorgovernance activitye.g. safeguardingtraining. |
| Transfers to or from reserve | Transfers to or from reserves links atpresent to the instrument replacement reserve. |
| Trophies | Costs related to thepurchase or engravingof trophies. |
| Uncategorized Expense | Expenditure which has not been categorised. This should usuallybe zero. |
| Van Hire | Expenses relatingto the hire of vans or vehicles for transport of charityequipment or members. |
| Venue Hire | Expenses relatingto the hire of other venues for rehearsals. |
| Waste Disposal | Expenses relatingto the disposal of charitywaste,mainlythe band hall waste contract. |
| Water | Utilitycosts. |
| Yapsody Processing Fees | Platform costs for ticket sellingwebsite. |
| Tour | Expenses related to a tour, offsets against the income line. |
Balance Sheet Codes
| Balance Sheet Codes | |
|---|---|
| Cash Float | £50 float held for ticket office at concerts. |
| Cash on Hand | Cash held awaiting banking. |
| Cheques written not cleared | Cheques from the charity which have not yet been banked. |
| PayPal | Balance held in PayPal Account. |
| Barclays Current Account | Balance held in Current Account with Barclays - now closed. |
| NatWest Business Reserve | Balance held in NatWest Business Reserve - Interest bearing account. |
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Kidlington Concert Brass Band - Charity No. 1202333
| NatWest Current Account | Balance held in NatWest Current Account. | |
|---|---|---|
| Accounts Receivable | Amount due to the charity based on invoices raised. | |
| Uninvoiced Income | Accruals for income due but not invoiced. | |
| Prepaid Expenses | Accruals for payments made in advance of receipt. | |
| Accounts Payable | Amount due to suppliers/members not yet paid. | |
| Unbilled Expense Liability | Accruals for expenses not yet billed. | |
| Unearned Income | Income received in advance of service delivery. | |
| Profit for all Prior Years | Prior year surpluses/deficits. | |
| Current Year Profit | In year surplus/deficit. | |
| Instrument Reserve | Balance held in reserves for the purchase of new instruments. |
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