CHARrrY NUMBER 1202139 READING YOUTH ORCHESTRA TRUSTEES, REPORT AND AccouNTS FOR THE YEAR ENDED 31 JULY 2025 UNAUDITED
READING YOUTH ORCHESTRA TRUSTEES. REPORT AND ACCOiINTS FOR TrIE YEAR EIIDED 31 JULY 2025 CONTENTS PAGE Trustees. Report Statement of TnJslees' ResFonsibilitses Statement of Financial ActMtle$ Ba18nce Sheet Notés to Financial SlatÈments 8-11
READING YOUTH ORCHESTRA TRUSTEES, REPORT FOR THE YEAR ENDED 31 JULY 2025 The Trustees submit their report together Wth the financial stslements for Ihe year ended 31 July 2025. The financial stalemenls compty with the Charities Act 2011. the goveming do(JJmenls and Accounting and Reporting by Charities.. Stslement of Recommended Pracb'ce applicable to charities preparing their accounts in accordance with the Finanaal Reporting Stsndard applicable in the UK and Republic of Ireland {FRS 102). OBJECTIVES AND ACTivrriES The objects of the Orche5trd shall be= 1. To provide an inclusive, welcoming and sociable muxal environmènt for young orchestral aYers. 2. To advance the musical education of young Peo live in andlor all8nd sch1 in the Reading or surrounding areas through the provision of orchestral training and the opportunity to perform in public. 3. To further such community or musical purposes as tha Trnslees shall think fil. ACHIEVEMENTS AND PERFORMANCE Acros$ tho y8ar. there were bahveen 40 and 46 members. which is a good lev61 of grh from last year 134-38 members). We provided our young 3yerS with tennly porf(wmance opportunities during the year: End of lami perfomianc* in Oecember 2024. featuring a rnlxtvre of orchestral plecfrs, Garols and pieces by soloists and small groups of students. Held our formal SpnThJ Concert In March 2025. featuring one of Our members performlng his own cornpositson as soloisl wilh tha orchèstra. Atongsidè this we played a mix of more tfadilional repertoire by Beethoven and Debussy. aThJ a rarely performed piece by Bourgeois. Invited parents and supporters to an endwof-lemi celebratlon of our students. work In July 2024, featuring orchestral pieces plus solos and small groups from the young players. Wo were also Invit lo perfom in Reading town cenlre at the opening of the new St8tlon Hill development, which was a great opportunity lo perfom in a different environment within the community. Our continued relationship with the Adworth Philhamionic and Reading Symphony orchestras have continued to open doors for several members lo play as part of hxal adult orcheslras in several of their concerts. We continue to build our sludenis musical knovAedge and repefloire. providing esteemed local Musicians for coaetting and support. We seek oui works lo leam Irom both Iradrtional classical and modern film and theatre genres, ranging from Beethoven, Debussy. Tchaikovsky and Ovorak lo muwc from the Phantom of the Opera. Slai Wars and The Lion King. We also maintain our ongoing relatshIpS 1h local sth(Mils Th& Abbéy and Sl Jos8ph's. thè lattfrr providing us with our rehearsal venue for two terms, as well as making a new connectK)n with Loddon Primary Sch1 which fomied our venue for the Summer term. Behind the scenes. the rollotjl of our new Google Wofkspace It>)k place in September, providing us with more fomial email accounts and belier slorage. allowing lor more eien1 and smoolheT operations and communication with members. Page 1
READING YOUTH ORCHESTRA TRUSTEES. REPORT Foft THE YEAR ENDED 31 JULY 2025 FUTURE PLANS This coming year will feature end of terrn performances for parents in the Autumn and Summer, and OL*r fonnal Spring Concert planned for March 2026. We are continuing with our successful format of inviting orchestra members lo form small ensembles for the Autumn and Summer perfo{mans, and are looking into how we can support Iheir rehearsal process further. We are in conversations with another local school about a joint concert with them. which wiwkl celebrate the music of a RYO alumnus. Vve will continue lo organise social events throughoul Ihe year. and hav8 eslablished a Social Committee as a suwroup of the main committee lor this puwe. including representslion from our young members. PUBLIC BENEFIT The Trustees have considered the guidance noles provKled by Ihe Charity Commission on "Charities and Publlc Benefit" when decidlng on the activities for Ihg year. In assisting d8velop both the musical talent and self-confidencé of young people. the Charity hopes to improve their Sives and their contribution lo Reading s¢xiely. RISKS The Trustees ar8 continuing lo revtew the major ri$k$ lo which the Charity is exposed 8nd u)nsider system5 to mrtigale those risks Page 2
READING YOUTH ORCHESTRA TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 2025 RESERVES POUCY In the development period of the Charity reserves must be held to ensure that sufficient funds are available lo commit lo the hire of rehearsal venue space costs as well 8s being able to meet any shortfall in the event that a concert performance fails to attract sufficient ticket sales. The Trustees are aware that Signifnt inflats.on will erode these reseNes. and as the orchestra grows. the demands for larger space lo operate should increase the level of reserves pul aside lo manage the Charity in a responsible and re$ilient way. The Trustees consider a reserve level of up lo £25,0 appropriate at the cuent b'me. Our reserves at the balance sheet dale of £23,414 go a long way towards achieving the £25,000 tsrget level previously sel by the Truslees. FINANCIAL REVIEW ncom& for the year lotalled £12,16412024.-£10.76D. Our conc6rt made a small surplus of approximal8ly £270 f2024.'surplus £380). Although membership subscriptions rose slightly, Ihis was more than offset by increasgd venue hiro Costs resulting In a slightly lower surplus Ihan last year. The funds available incroasod from £17.789 10 £23,414. INVESTMENT POUCY Thé Charily holds insufficient reserves lo hold them in any other fom than cash. Short lemi surplus cash is pla4 in an inlere$l-bearing deposit account. STRUCTURE, GOVERNANCE AND MANAGEMENT R&ading Youth Orcheslra can trace ils rcx)ts back lo b8loTe the énd of the war in 1944. The Orchestra was registered as a Charitable Incorporated Organisation with Ihg Charity Commission on 2 March 2023 with Charity number 1202139. The current conslilulion was amended by EGM special resdution dateo 6 April 2022. Reference and administrativ• détails The operations of Ihe Charity are directed from the fouthving address:. 27 Gipsy Lane Wokingham Berkshire RG40 28N Page 3
READING YOUTH ORCHESTRA TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 2025 Trustees The TnJslees who have served during the year were as follows: Melanie Le 8reuilly Becky Stewardson Alasiair Lyon Naiacha ChÈnchéry Agnieszka Debicka Pippa Moore julia Pantea Abi Saxlon Chair Secretsry Treasurer Committee member Committee member Cornmittee member Cornmittee member PYIng member of the Oreheslra lappoinled 22 Sept 2024) From time lo bme. TNslees are invited to join the board based on their paswon for the Charity's activities and the skills they can bring lo slrengthen the skills of the tM)ard. New Truslees ar8 inducted Ihrough a mix of briefings on the Wofkings of Ihe Charity and guidance dccuments provKled by Ihe Charity Commisslon. BANKING ARRANGEMENTS The Orchestra opwales a current account and business Instant acco$s doposit ac¢ounl: both accounts are held al Bardays Bank plc. Signed on behail of Trusl80s.' Qskn Becky Slewardson Trustee and Sectsry Date.. 28 September 2025 Page 4
READING YOUTH ORCHESTRA TRUSTEES. RESPONSIBILMES FOR THE YEAR ENDED 31 JULY 2025 The Trustees are responsible for preparing the Trustees, Report and the financial slalements in accordance with applicable law arKI regulalions. Charity law requires the Tnjslees lo prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Pracliee (United Kingdom Accounting Standards) and 8pplicable law. Under Charity law the Trustees rnusl not approve the finaficial statements unless they are satisfied that they give a true and fair view of the stale of affairs ol the Charity and of its net incnming resources for that period. In preparing these flnancial statements, the Trustees are required lo: ensu that the most suitatrAe accounling policies are eslablished and applied consistenuy: make iudg8ments and eslimales whith are reasonabte and prudent., slate whether the applicable accounting slantjards and slatemenl ol reCOmmded accounting practice have been followed. subiecl lo any material departures disclosed aryj explained in the financial statements," and Prepare the financial slatemenls on a going concem. basi5 unless it Is Inappropriate to presum8 Ihal Ihe Charity will continue in operation. The Trustees have overall responsibility for ensuring that the Charty has approprsate systems and controls, financial and otherwise. They are also spOnble for kèèping proper acwunling Trcords which disclose with reasonable accuracy at any lime the financial position of the Charity and enable them lo ensure that the financial slalemenls comply with the 2011 Charitie$ Act. They are also rèsponsible for safeguarding the assets ol the Charity and lor their proper applicab.on as required by Charity law, and hence for laking reasonable steps for the prevenbon arKI detecllon ol fraud and other irregltlarilles and lo provide reasonable assurance Ihal.. th6 Charlly 1$ operabng efficiendy and effeclivety.. all assets are safeguarded against unaulhorised use or disposition and are properfy applied,. proper records are maintained and financial inf0mli0n used vrithin the Charity, or for publication, 1$ reliable.. the Char51y complles with relevant laws and regulatlons. The Trustees who sgrved during the year and up to Ihe date of thls reF*JI are sel out on page 4. Page 5
READING YOUTH ORCHESTRA STATEMENT OF FINANCIAL ACTMTIES FOR THE YEAR ENOED 31 JULY 2025 2025 2024 INCOME Donations received Memberships and ticket sales Music hire and other Income Bank inl&rest received 1,6T5 8.547 356 10.582 EXPENDITURE Rohearsals and concerts Memberships. insurance and administralion 5,869 245 4.225 419 Other Costs NET INCOMING RESOURCES Nel movement in lunds S.625 5,809 Balance broughl foThvard al 1 Augus12024 Balance carried lorward al 31 July 202S AN funds were unrestdeted In the currenl and preceding year Tho rleS on pages 8 to 11 form part of those financsal statements. Page 6
READING YOUTH ORCHESTRA BALANCE SHEET 31 JULY 2025 Notes 2025 2024 CURRENT ASSETS Debtors Cash al bank and in hand 23,414 17,789 CREDITORS.. Amounts falling due wrthin one year Creditors TOTAL NET ASSETS 414 ACCUMULATED FUNDS Unrestricted Designated TOTAL FUNDS 22,414 16,789 Approv6d and aulhonsed for Issue by the Trustees on 28 September 2025 and signed on their behalf by.. M. LL81 MELANE LE BREUILLY C+wiR ALAsTR LYON TAEASURER The noles on pages 8 10 11 forn part ol lISe financial slatements. Page 7
READING YOUTH ORCHESTRA NOTES To THE AccouNTS FOR THE YEAR Etr4DED 31 JULY 2025 CHARITY INFORMATION The principal activity of the enkn'ty is the operatM)n of Reading YoJlh Orchestra. The Orchestrn 1$ registered with the Charity Commission England arKI Wal&s. The principal address of the entity is 27 Gipsy Lane. Wokingham. Berkshire. RG40 2BN. ACCOUNTING POLICIES Basis of A¢countln9 Th8 aecounls have been prepared in accordance with tha Charitses SORP {FRS102I applicabl8 to chanties preparing their accounts In accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland and thé Chanlw Act 2011 and UK Generally Acc8pled Practice as il applies from 1 January 2019. The aceounls have been prepared lo give a 'tfU• and fair. view and have departod from the Charities (Accounts and Reports) Regulation5 2008 onty to the extent required to provlde a 'lTue and fair vlew . This departure has involved following Accounting and Reporting by Ch8ri118$ preparing their account5 in accordance with the Financial Reporiing Standard applicable in the UK and Republic of Ireland IFRS102). Reading Youth Orchestra meets Ihe definilw)n of a public benefft entsty under FRS 102. Assets and Ilabilili6s are initially recognised at hislorical cosl or transaction value unless olherwlse Staled in Ihe relevanl accounting pollcy note. The Trustees have considéred Ihe oJfrenl financial reserves and anlirypaled cash flows lor the coming year and believe it appropriate lo adopl the 90ing concem ba515 of accounting in preparing the finandal statements Crttl¢al 8¢cotsntlng Judg•m•nts and key sour¥ of •$tlmatlon unc•rtalnty In th8 appll¢ation of lh8 Charty's aCCntIng Fdiufrs. whlch ar6 described In note 28, Trustees are required to make judgements, eslimales and assumptions about the carrying value of assets and liabilities that a not readily apparenl from other sources. The estimation and undedying assumptions a based on historical expen'enc8 and other factors ihal are considered to b6 relevant. Actual re8vlis may differ from these eslimales. The estimates and underlying assumptions aTr reviewed on an on-going basis. Revisions to accounting eslimales are recognised in Ihe pencJ in which the estsmale is revised if the revision affécls only that peficrtj. or in Ihe period ol revisTh and future periods rf the revision affects Ihe ¢urrenl and lulure periods. In the view of the Trustees. no assumplions conceming the fulure or estimation uncertainly affectin9 the assets and liabilities al the balance sheet date are likely lo result in a m8tenal adjuslmenl to Iheir carrying amounts in the next financial year. Page 8
READING YOUTH ORCHESTRA NOTES To THE AccouNTS IcoNTr4UEDI FOR THE YEAR ENDED 31 JULY 2025 ACCOUNTING POLICIES {¢ontinued) Flnanclal Instruments The Charty only has financial assets and finanaal liabililies of a kind that qualsfy as basic financial Instruments. Bas finanaal instruJnents are initially recognised at transaction value and subsequenlly measured at their settlement value. dl Income All incoming resources are induded in lh8 statement of financial aclivrties en the entity is enliued to the income, receipt is probable. and the amount can be quantified wsth reasonable accuracy. Donated setvices and lalitieS ar& induded at the valu8 lo the Charity where this can be quanlified.Giftsry4nthlnd have been induded al martel value. The value of Serv ol vdunleers has nol been included in Ihese accounts. Exp•ndltur• R8sources expended aro accounted for on an a¢truals ba$i$. Value Added Tax The Charity is Pre¢ded fr¢)m registering for VAT as its adivits'es are exfrmpl under legIatIon. Expenditure is slate¢J indusive of VAT. D•btors Debtors are r¢cognised at the setuemenl amount due. Pfepaymenls are valued al the amount prepaid. h) Cr•dltord and provlslons Cradilors and provisions a reo)gnised when the Charity has a present obligation resulllng from a past event that wlll probably result in the transfer of funds lo a thlrd paty and the amount due lo settle Ihe obligation can be mèasured or eslimaled reliably. Page 9
READING YOUTH ORCHESTRA NOTES To THE A¢couNTS {UJMThUEDI FOR THE YEAR ENDED 31 JULY 2025 ACCOUNTING POLICIES (continued) Cash and cash equlvalents Cash is represented by cash in hand and deposits wilh financial institutions repayable withoul penalty on notice of not more than 24 hours. Cash equivalents are highty liquid investments that mature in no mor& than three months Irom the dale of acquisilton and Ihal are readily convertible lo known amounts of cash with insignificant risk of change in value Taxation HM Revenue & Customs has agreed that th8 enlity is èntitled lo ex6mption from income tax. being established for charitable purposes onty. Accordingly, no tax liability arises on any surplus derived from the entsty's actNitses. ACCUMULATED FUNDS The fijnd and its incom8 and expenditure aro unre$trictèd wthin Ihe boundaries of the oblectlv8S as shown in the Truslek. Re[. The Trustees have eslablished a desqnaled fund of £1.OCw) to support students develop their musical lalenl, or provide musical OPFylunil whi¢h Ihoy may not olherwisa ba able lo afford. TRUSTEES, REMUNERATION No TnJstees received any remuneration for Serv as a Irustee during the year12024'. nonal. One truste6 was paid É2,OCQ (2024.. £1.2001 for her role as afts'slic diredor and condu¢lor lo tha orchestra. This payment was aLth(x¢sed in accordance wrth Str rul8s associaled with such payments sel out in accordance within the consliluting documenis. Donations, induding related Grft Aid, re¢eived from Trustees lolalled £nil12023.' £nl4 CREDrroRS 2025 2024 Accrued costs FINANCIAL INSTRUMENTS 2025 2024 Financial assets measured at amorti%d cost Financial liabilities measured al amoTbsed cost 23,414 17.789 Financial liatslities measured al amortised cost compn5e other credilofs and accruals. Page 10
READING YOUTH ORCHESTRA NOTES To THE AccouNTS {CONTINUED) FOR THE YEAR ENDED 31 JULY 2025 ANALYSIS OF ASSETS AND LIABILMES BEfwEEN FUNDS Fund balances at 31 Juty 2025 are represented by . Unre$trlct8d Doslgnated Cash al bank Other current assets 22.414 1,000 Fund balances 8t 31 July 2024 8rg represented by.. Unrnstncled Design81ed Cash al bank Other current assets 16,789 1,000 Page 11